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Liaison

Release 1 – January 31, 2021

New Features and Enhancements

CAS Application Enhancements 

Liaison’s suite of portals work together to help you collect and manage applications. The CAS application, also referred to as the Applicant Portal, is the system where applicants find and apply to your programs. You receive these applications in WebAdMIT or Admissions by Liaison, where you perform your review processes. The appearance of your program and your requirements are customized in the Configuration Portal, where you establish the program-specific elements that your applicants will interact with. Additionally, your program may use one or more of the following tools and platforms:

  • Analytics by Liaison: a data reporting tool.
  • API: a data integration tool.
  • Applicant Gateway: a platform for applicants who have already submitted their CAS application to complete and upload additional materials requested by their programs.
  • EMP: a customer relationship management (CRM) system.
  • Letters by Liaison: a platform for evaluators to submit their letters of recommendation.
  • SlideRoom: a platform for collecting digital portfolios.
  • Time2Track: a platform for tracking, verifying, and managing experiences.
    CAS Personal Statement/Essay Prompt Included in Full Application PDF

This enhancement is automatically available for use by all CASs and participating programs that use the Personal Statement or Essay sections under the Supporting Information section. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Some CASs have a Personal Statement or Essay section under the Supporting Information section of the application, where applicants can enter an essay in response to a prompt, such as “Share a story of why you are interested in this profession’s career.” Previously, only the applicant’s essay was listed in the full application PDF, not the prompt. This led to some difficulties in remembering how the essay responded to the prompt.

With this enhancement, the essay prompt is now included before the essay in the full application PDF, available in Admissions by Liaison, the Applicant Portal, and WebAdMIT.

Personal Statement Prompt Full Application PDF.png

Applicant Portal Enhancements 

    Prelaunch Environment Banner

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

If you or an applicant accesses the prelaunch environment  (i.e., a "staging" environment) of the application, you will now see a yellow banner at the top, stating that it is a testing environment.

Prelaunch banner.png

CAS API Enhancements 

The following enhancements are now available in the CAS API. All enhancements are automatically available to all CASs and participating programs using the CAS API. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support

    Social Security Number (SSN) Encryption Keys

The CAS API now supports multiple Social Security Number (SSN) encryption keys per organization. The encryption key is specified in a new, optional request parameter, X-API-PUBLICKEYID. This can be passed to Application APIs or as a response option in Subscription APIs.

Note that you must provide Liaison your public key before you can use this feature. Once the public key is installed, SSNs will be encrypted through an hourly batch process, and you can use the request parameter to retrieve the encrypted SSNs.

    Data Hold for Select Application Statuses

If you are a CAS Subscription API client, you can now use a new dataHold request property that suppresses data delivery for one or more application statuses (e.g., In Progress, Received, Verified, etc.). This helps you pull data for only the application statuses you need.

    New CAS API and SlideRoom Properties

The CAS API application response model now includes the following properties:

  • programsSelected.completionDate
  • programsSelected.programLORsReceived

If you participate in SlideRoom, you can also use these new CAS API properties:

  • slideRoomInfo.id
  • slideRoomInfo.programSelectedId
  • slideRoomInfo.slideRoomApplicationId
  • slideRoomInfo.submitted
  • slideRoomInfo.submittedDate
  • slideRoomInfo.firstSubmittedDate
  • slideRoomInfo.createdDate
  • slideRoomInfo.updatedDate

WebAdMIT Enhancements

    Transfer Settings Feature Available to Institution Managers Only

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

With this enhancement, you can only initiate the Transfer Settings feature, where templates from a previous cycle are carried forward into the new WebAdMIT cycle, if you are listed as an institution manager and are in the WebAdMIT Administrators Work Group.

Previously, any user with the Configure Software permission set in their Work Group could initiate the Transfer Settings feature. 

This enhancement ensures that the main user at an institution who typically has access to most, if not all, templates, is the user transferring templates forward. For more information about the Transfer Settings feature, including best practices, review our Transfer Settings Guide.

New Documentation

Please review the list of new reference guides, all accessible in the WebAdMIT Help Center.

Document

Details

Master Degree Code List

The Master Degree Code List is a holistic list of all degrees and their codes. This document is useful when extracting college degree data through the Export Manager and Report Manager.

Prerequisite GPAs

Course credits are listed as semester credit values in WebAdMIT. If an applicant took a course on a different term system (e.g., quarter, trimester, etc.), the credit values will be converted to semester credits.

Our Reviewing the Applicant Details Page and Working with Prerequisite GPAs pages provide common conversions and best practices for non-semester-based courses.

Coming Soon!

Please review the list of upcoming events, including scheduled downtime/maintenance, product updates, and regional training opportunities.

Event

Date

Details

Sandbox Environment Refresh

February 1, 2021

The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.

WebAdMIT Webinar Series

Various

Liaison Academy offers WebAdMIT training webinars. Each one-hour webinar focuses on a specific WebAdMIT feature and offers best practices, tips, and tricks for working with that feature. 

To learn more about these webinars and our other training resources, visit http://academy.liaisonedu.com.

Developing a Comprehensive Reporting Strategy Virtual Training

February 9 – 18, 2021

Register now for our Developing a Comprehensive Reporting Strategy virtual training course that intertwines reporting strategies with WebAdMIT functionality.

Participants will explore practical approaches in creating a data reporting strategy that supports their organization’s goals. This strategy includes using data available in WebAdMIT. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs). 

Visit Liaison Academy to learn more about this class.

Intro to WebAdMIT: Unlocking the Tools to Manage Your Applications

February 23 – March 4, 2021

Register now for our Intro to WebAdMIT virtual training course. 

Participants who are new to WebAdMIT, or are looking for a basic refresher of the software, will learn the core functionality of WebAdMIT and how to use features together maximizing efficiency with the software. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs).

Visit Liaison Academy to learn more about this class.

Sandbox Environment Refresh

March 8, 2021

The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.

Enrollment Marketing for a Competitive Advantage Virtual Training

March 9 – 18, 2021

Register now for our Enrollment Marketing for a Competitive Advantage virtual training course. 

Participants will explore practical and realistic concepts and ideas to help them establish key communications goals and incorporate relevant technologies. Participants who successfully complete this course are eligible to earn up to 0.7 Continuing Education Units (CEUs). 

Visit Liaison Academy to learn more about this class.

Shared Lookup Table Updates for Spring 2021

April 4, 2021

Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's Custom Export Layout (CEL) file (located under Help in WebAdMIT).

Lookup table change requests should be sent to your Account Manager, who will compile and review these requests prior to inclusion in the next lookup table update taking place this spring. The deadline to submit change requests was January 13, 2021. New lookup table values will appear in the Applicant Portal on April 4, 2021.

For guidance on optimal implementation of the new lookup tables, please review the timeline and additional information in the Shared Lookup Table Updates for Spring 2021 page. 

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