Working with the Student Portal
The Events feature in Outcomes allows you to create, review, and manage events related to your recruitment, admissions, enrollment, or other processes. Once you've begun publishing events, your registrants can view them using the Student Portal.
Navigating the Student Portal
- Dashboard Image and Welcome Message: Configurable in your Student Portal settings, these are what visitors see on the Dashboard when they navigate to your Student Portal.
- Home page icon: Click here to return to the Student Portal Dashboard.
- Calendar icon: Click here to review, search, and filter the published events.
- Events list: Use this area to review the upcoming events.
- View All button: Use this button to go to the Calendar View, where you can review, search, and filter the published events.
- Navigate Events button: Click here to navigate through the upcoming events.
- Contact Us panel: To update the information listed here, modify the Support Phone Number, Support Email Address, and Organization Website URL on your Student Portal settings page.
- Log In icon: This icon allows visitors to log in to the site, to see customized information, like the events they've signed up for.
- Social Media Contact Information: The links here can be enabled and configured using the Social Link Information section of the Student Portal settings page.
Managing the Student Portal
You can adjust the content and appearance of your Student Portal. To work with these settings, click Student Portal in the Organization section of the Settings menu. Review the information below to learn how each setting impacts your Student Portal.
Web Address
To modify the web address of your Student Portal, use the Domain field. You can change this to a subdomain that your institution has directed to us (e.g., studentportal.yourschoolwebsite.edu), or any subdomain of .admissionsbyliaison.com or .liaisonoutcomes.com that is not currently in use.
Use the Browser Title field to adjust the text that appears as the page title for visitors to your Student Portal.
Modules
Use the Modules area to toggle on or off your Applications or Events modules. If either item is turned off, the corresponding feature will be unavailable for applicants to work with.
Contact Information
The Organization Display Name is the name that appears at the top left of your Student Portal Dashboard.
The Organization Website URL, Support Email Address, and Support Phone Number control what appears on the Contact Us panel of the Student Portal Dashboard.
Branding Messages
- Login Welcome Message: This controls the message that visitors to your Student Portal see when they click the Log In icon as seen in the Navigating the Student Portal screenshot.
- Welcome Image: This controls the image that appears on your Log In page.
- Dashboard Welcome Message: This controls the welcome message that appears on the Dashboard as seen in the Navigating the Student Portal screenshot.
- Dashboard Image: This controls the image that appears on the Dashboard when visitors go to your Student Portal as seen in the Navigating the Student Portal screenshot.
Branding Icons and Logos
- Favicon Image: a favicon is a small icon that serves as branding for your website and appears in areas such as a web browser's address bar or next to the site name in a bookmark list.
- Full Logo Image (Dark Logos): this logo appears at the top left of the Student Portal when there is a light-colored background.
- Compact Logo Image (Dark Logos): use this section to add a smaller version of your logo to appear on the Navigation Pane in the Student Portal.
- Full Logo Image (Light Logos): this logo appears at the top left of the Student Portal when there is a dark background.
- Compact Logo Image (Light Logos): use this section to add light-colored, smaller version of your logo to appear on the Navigation Pane in the Student Portal.
Colors
Use the Colors area to establish the colors you'd like to brand your Student Portal with. Enter the hex color codes that correspond with the branding colors of your choice. If the values you enter will result in a low color contrast between page elements, you'll see a WCAG (Web Content Accessibility Guidelines) warning informing you of this.
Click Reset to Default to reset the color to the Liaison default.
Social Link Information
Complete the Social Link Information area to add social media icons that link to the appropriate pages. Icons appear at the bottom right of the Student Portal homepage.
General
Edit your Terms and Conditions Message. This controls what appears when visitors to your Student Portal click Terms of Use when creating an account on the log in page.
Configuring Activation Emails Sent to Students
When an applicant registers on your Student Portal, they receive an email with guidance to help them activate their account. The layout and verbiage of these emails can be edited to meet your needs.
Updating the Verbiage of Your Activation Email
To update the text of the email that gets sent to new Student Portal registrants:
- Click Email Templates from the System section of the Settings Menu.
- Open the ApplicantActivation System Default email template.
- Edit the template as desired.
- Click Save Changes.
After updating this text, any new registrants will receive the updated version of your activation email.
Updating the Layout of your Activation Email
To update the layout of the email that gets sent to new Student Portal registrants:
- Click Email Templates from the System section of the Settings Menu.
- Open the OrganizationMaster System Default email template.
- Copy and paste the following HTML snippet (click the view source icon below):
<!DOCTYPE html>
<html>
<head>
<meta content="UTF-8">
<title></title>
</head>
<body>
<div class="content" style="border-radius: 3px; box-shadow: 0 1px 3px #ddd; margin: 0 auto; font-family: Helvetica, sans-serif; max-width: 800px; background-color: #f7f8f9; border-top: 5px solid #ADDCOLORCODE;">
{{{content}}}
<div style="padding-bottom: 15px; padding-top:30px; color: #777;font-size: 75%; text-align: center;">
<p><i>Copyright 2023 {{organization.name}} | All Rights Reserved.</i></p>
</div>
</div>
</body>
</html>
- Within the HTML code, you can make the needed adjustments. For example:
- to adjust the colors of the email layout, replace #ADDCOLOR with a hex code (or another valid color format) of the color you want to use.
- to adjust the font of the email, update the font-family property.