Sending Official Pharmacy School Transcripts

Requirements

Transcripts must be sent to PhORCAS from all pharmacy schools you listed in the Colleges Attended section of your application. We cannot process your application without receiving all of your transcripts. Note that PhORCAS does not accept transcripts from Sophia Learning.
Do not send transcripts for non-pharmacy colleges listed in the Colleges Attended section of your application. Check with your designated programs to determine if they require these transcripts.
If you attended a foreign pharmacy college and have transcripts translated in English, you must send these to PhORCAS. If your transcripts are not in English, you must obtain a foreign transcript evaluation. Foreign evaluations are only accepted in paper format; electronic copies are not permitted.
Transcripts must be original. Transcripts that are photocopied, faxed, on file at a career center or Interfolio, etc. are not accepted.
Transcripts must be addressed to PhORCAS. Transcripts addressed to you, a program, school, or any address other than PhORCAS are not accepted.
You can request transcripts electronically or by mail. If sending transcripts electronically, you must use one of the electronic transcript vendors below. If sending transcripts by mail, they must be mailed directly from your registrar. For security purposes, we cannot accept transcripts mailed by you or anyone other than the registrar. If anything on your transcript indicates that it was issued to the student, picked up by you, or mailed to any address other than PhORCAS, your transcript will be rejected and you will need to send a new one.
In rare occurrences where a school's computer system can only include the applicant's name in the transcript's Issue to field, instruct the registrar to mail the transcript to PhORCAS and include a letter stating the registrar's policy for addressing transcripts. Transcripts will not be accepted without this letter. Additionally, the transcript cannot have an "Issued to Student" or "Student Copy" stamp and cannot be picked up by the applicant.

How to Send Transcripts

Enter your pharmacy colleges and universities in the Colleges Attended section before requesting any transcripts.
On the Academic Records page, click Order under each school listed.
Indicate if your pharmacy school offers transcripts via electronic transcript service. If you're not sure, check the registrar's office website.
- If you select Yes, select the electronic transcript vendor and follow the prompts. Review Sending Transcripts Electronically below for more guidance.
- If you select No, click Mailed Paper Transcript. Click Download Transcript ID Form and print the form. Review Sending Transcripts by Mail below for more guidance.
Follow up with your school(s) to ensure that your transcripts were mailed, and obtain the date they sent them. Be aware that processing times vary by school and may take longer towards the end of a semester. Some schools may not send your transcript until the semester is over.
Monitor the Statuses section to ensure your transcript is received. On average, it takes up to five business days for your transcript to post to your application from the date we receive it. If your transcript is not posted after this timeframe, review the Posting Delays section below.

Sending Transcripts by Mail

Contact the registrar at each institution you attended and request one transcript be sent to PhORCAS.
Provide the registrar with the following items:
- PhORCAS Transcript ID Form. Ask the registrar to attach it to your official transcripts. This form is not required, but strongly recommended as it helps ensure your official transcripts are properly matched to your application. If you cannot use this form, make sure the registrar prints "PhORCAS" and your full PhORCAS ID number on the transcript before mailing it.
- Any school-specific forms required by the registrar.
- Any transcript fees required by the registrar.
- All information needed by the registrar to properly identify you in the school's database.
- Any name changes.
- Your CAS ID number.
Click Yes or No to indicate if you were able to request your transcript.

Your registrar should mail your paper transcripts to the following address. Be sure to include your personal Transcript ID# exactly as it appears in your application.

Transcript ID# XXXXXXXXXX-XXXXXXX-X
PhORCAS Transcript Processing Center
PO Box 9124
Watertown, MA 02471

We are not responsible for any materials lost in the mail or delays caused by the Registrar's Office. Express or certified mail does not guarantee faster processing or receipt.

Sending Transcripts Electronically

Please note that electronic transcripts are not the same as emailed transcripts. We cannot accept transcripts sent via email.

PhORCAS only accepts electronic transcripts from Parchment and National Student Clearinghouse. If your school does not offer either of these services, your transcript must be sent by mail.

If your school requires that you use a service other than Parchment or National Student Clearinghouse, you should ask that service to mail the transcripts instead of sending them electronically. Since you cannot include the Transcript ID Form, you should include your full PhORCAS ID number when entering the PhORCAS mailing address.

When using any of these services, select PhORCAS as the recipient. If you can't select PhORCAS and instead are asked for an email address, your transcript must be sent by mail. Do not send your transcript to the PhORCAS customer service email.

Parchment

Confirm that your school offers the Parchment service. If your school is not listed, your transcript must be sent by mail. If your school is listed, follow the instructions to proceed. Once your transcript is requested, it takes up to five business days for it to post to your application. If your transcript is not posted after this timeframe, contact Parchment directly to confirm the order was completed, then contact customer service.

National Student Clearinghouse

Confirm that your school offers the National Student Clearinghouse service. If you attended Geneva College or Geneva College Portage Learning, review their transcript guidelines before you order transcripts.

If your school is not listed, your transcript must be sent by mail. If your school is listed, complete the following:

From the menu bar, click Order–Track–Verify > Order a Transcript.
Enter the school you wish to order a transcript from, then click Continue.
Click Order Transcript.
Follow the prompts and enter the required information.
- When selecting the recipient (i.e., Who are you sending your transcript to?), select Educational Organization, Application Service and Scholarships.
- When entering recipient details, select PhORCAS from the Select Organization drop-down, then enter the CAS Transcript ID. This ID is located in the PhORCAS on-screen instructions when ordering electronic transcripts and below the barcode on the Transcript ID Form issued to you by PhORCAS (the barcode is located in the upper right corner of this form). Note that PhORCAS may be selected automatically for you in the Select Organization drop-down. Additionally, PhORCAS may be listed with an association name, such as in the example below.
  
  Example:
  
  If the Enter CAS Transcript ID field does not appear, then your transcript cannot be sent to PhORCAS electronically.

Once your transcript is requested, it takes up to five business days for it to post to your application. If your transcript is not posted after this timeframe, contact PhORCAS customer service to confirm the order was completed.

Please note that use of these services does not expedite the processing of transcripts.

Posting Delays

If your transcript has not posted within five business days, first contact your school to confirm that they sent your transcript. Additionally, the following scenarios can cause delayed application posting/processing and should be avoided whenever possible:

A transcript is not accompanied by a Transcript ID Form or is accompanied by the incorrect form.
A transcript is not addressed specifically to "PhORCAS."
A school you attended is missing from the Colleges Attended section. We cannot attach a transcript to your application unless the school is listed.
An incorrect school name is listed in the Colleges Attended section. We cannot attach a transcript to your application until it is corrected.
The name on a transcript cannot be found in the PhORCAS database, either because your name changed, was misspelled on the transcript, was misspelled on the application, or you have not yet created an PhORCAS account.

Rejected Transcripts

The following scenarios can cause transcripts to be rejected and should be avoided whenever possible:

A transcript is unofficial, marked as student-issued, or is addressed to someone other than PhORCAS.
A transcript is missing pages or was severely damaged in the mail.
A document received by PhORCAS is not a transcript.
An incorrect transcript was received; this can occur when another student at your school has the same or similar name and you did not provide enough information to the registrar when you requested your transcript. Be sure to provide your schools with as much information as possible so they can properly identify your records.