Using Meeting Rooms
You can create virtual meeting rooms with applicants, staff, or both, before, during, or after interviews. For example, you might create a morning welcome session for applicants or an end-of-day session for all interviewers to review results. In meeting rooms, participants can share screens, raise hands, and access various tools.
- From the left menu, open Meeting Rooms, then click + Add Meeting Room.
- Add the meeting details, select the attendees, then click Save. Note that if you add an external video call link (e.g., a Zoom link), the meeting will take place on that platform when applicants and/or staff join the room. If no link is added, the meeting will use the Interview Portal's native video conferencing platform.
- The meeting now appears in the list with a Join button so you can join at any time. You can join, leave, and rejoin meetings as needed – they're always accessible to you. Additionally, you can use the pencil icon to edit meetings. While in a meeting, participants can share their screens, raise hands, and work with other meeting settings.
- The meeting also appears for invited applicants and staff. Once the meeting starts, the Join button turns blue, allowing invited individuals to join. This button remains blue only for the duration of the meeting. However, if you added an external link, the Join button will always remain blue regardless of the meeting time. This can be particularly useful if you want individuals to join early or if you need more flexibility for participants to access the meeting outside the scheduled time.
