Inviting Applicants to Interview
Overview
After creating a session, you must decide if applicants will self-schedule or if you will manually assign them. Once you determine the method, you can send any relevant communications.
Option 1: Allow Self-Scheduling
Prerequisite Tasks
To let applicants self-select their session, you must:
- Add the applicants you will interview to the Interview Portal.
- Create a session and ensure it's visible to applicants.
- Enable the self-scheduling option via Program Settings.
Self-Scheduling Process
Once the prerequisite tasks are completed, notify applicants through the Program Portal that they are invited to interview. Be sure to direct them to create their account at https://interviews.residencycas.com.
- When an applicant receives your email invitation and logs in to the Interview Portal, they can accept or decline your invitation via the My Programs button.
- Upon accepting, the applicant selects their first choice session (even if there is only one option).
- If you have multiple sessions, applicants choose a second choice in case their first choice becomes unavailable.
- Once the applicant submits their preferences, they are confirmed for the session (note that in the example below, the session appears twice because the applicant will complete two rounds of interviews).
Additionally, in your version of the Interview Portal, the applicant's confirmed session appears in the Applicants section.
- Once all applicants select a session, the schedule is automatically generated and the applicants can see their specific interview rounds and times.
Option 2: Manually Assign Applicants to Sessions
This process closely mirrors self-scheduling, except that once an applicant selects their first choice session, you must manually assign it.
Prerequisite Tasks
Similar to self-scheduling, you must:
- Add the applicants you will interview to the Interview Portal.
- Create a session and ensure it's visible to applicants.
However, you must disable the self-scheduling option via Program Settings.
Manual Assignment Process
Once the prerequisite tasks are completed, notify applicants through the Program Portal that they are invited to interview. Be sure to direct them to create their account at https://interviews.residencycas.com.
From here, the process mirrors self-scheduling:
- When an applicant receives your email invitation and logs in to the Interview Portal, they can accept or decline your invitation via the My Programs button.
- Upon accepting, the applicant selects their first choice session (even if there is only one option).
- If you have multiple sessions, applicants choose a second choice in case their first choice becomes unavailable.
At this point, the process works slightly differently than self-scheduling: once the applicant submits their preferences, they are not automatically confirmed for the session. Instead, they see the program as pending.
In your version of the Interview Portal, the applicant's preferred session choices appear in the Applicants section, and you can manually assign an option.
Once you manually assign the session, it moves from Pending to Confirmed for the applicant. Then, once you finish adding all applicants to a session, you can generate the schedule so applicants can see their specific interview rounds and times.