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Liaison

BU Sargent College Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the BU Sargent College Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Important Contact Information

Contact or refer applicants to the BU Sargent College Application Support team at:

Contact the Client Support Specialist team for assistance with WebAdMIT at:

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-August and closes in early August.

Configuration Portal

Between late April and early July, configurations are entered into the prelaunch environment.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in mid-August.

Program Participation Requirements

BU requires all programs to designate two contacts at your institution who will receive all communication from BU and BU Sargent College, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the BU Sargent College application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the BU Sargent College application and BU Sargent College Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to BU Sargent College Application Support.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2023-2024

The table below contains enhancements for BU Sargent College for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Account Information

The European Union General Data Protection Regulation (GDPR) is a legal framework that sets guidelines for the collection and processing of personal information of individuals within the European Union.

The GDPR question explains the information we collect and how we use their information. Users located in a European Union country, Iceland, Liechtenstein, Norway, or Switzerland must opt into our policies when creating an account.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Dashboard

A new notification banner is available for the application dashboard. CASs can share best tips and tricks with applicants as they complete their applications.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

The Sex question was updated to What is your legal sex?

Additionally, the Sex question now includes a third custom gender value: X or another legal sex. This allows CASs to meet their guidelines and new reporting options from state and federal governments.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

The Preferred Name question was removed.

A new required Display Name question was added.

Additionally, the Preferred Pronouns question was renamed Pronouns.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

The following answer options were added to the How did you hear about us? question:

  • Google Ads
  • Spotify

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – University Affiliation

The University Affiliation section was removed. Instead, a BU ID creation/association integration is built into BU's SIS.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Release Statement

The Certification and Authorization Statement was updated for clarity.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Official IELTS Tests

Applicants can submit their official IELTS test scores to the CAS, and you can review those test scores in WebAdMIT.

No action required by participating programs to use this enhancement.

Available in 2022-2023 cycle

WebAdMIT

Decision Codes

The following Decision Codes were added:

  • Accepted from Deferral
  • Accepted from Referral

And the following Decision Codes were removed:

  • Administrative Deferral - Current Cycle
  • Academic Admit

No action required by participating programs to use this enhancement.

Available at cycle launch

2022-2023

The table below contains enhancements for BU Sargent College for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Personal Information – Biographic Information

The following new questions were added:

  • Preferred Name
  • Preferred Pronouns

Additionally, the Gender Identity question was updated. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Race & Ethnicity

The Race question was updated.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

The First Generation Students question was updated. 

The What confirmed your decision to apply to BU question was added. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Colleges Attended

If an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country.

If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Login Page

A link to the BU Sargent College LinkedIn page was added to the page footer. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Organization Details and Program Details

You can preview your programs in the application using the Preview feature and continue making edits as necessary.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Organization Details

Instead of rebuilding your program in the prelaunch environment, you can import your program from a previous cycle's production environment into the prelaunch environment. You can access the Import from Previous Cycle button in the Configuration Portal prelaunch environment. Visit the Import Your Programs page for more information.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Organization Details

You can only access the Add Program and Copy Program buttons in the Configuration Portal prelaunch environment.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Program Details

An MS-DI degree was added to the Degrees drop-down.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Export Manager

List Manager

The Applicant Gateway Activities field grouping and associated fields were removed. Be sure to review your existing lists and exports to review and update your criteria, if applicable.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

WebAdMIT

PDF Manager

If you create a list that searches for applicants based on any field in the Designations field grouping (e.g., Designation, Application Status, etc.), you can now extract the full application PDFs that adhere to your list's criteria. For more information, see the PDF Manager page.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

You can view TOEFL MyBest scores in the Standardized Tests panel of the Applicant Details page. Additionally, you can view scores in the Full Application PDF under the Documents panel of the Applicant Details page. All TOEFL iBT score reports sent after August 1, 2019, will include the applicant's MyBest scores as well as the individual scores from each test date.

No action required by participating programs to use this enhancement.

Available at cycle launch

 

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