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Liaison

Quick Start Guide for Reviewers and Interviewers

Overview

Your institution's admissions team uses WebAdMIT to streamline their admissions review process. This page provides key information you need to get up and running so you can review applicants as instructed by your admissions team. 

Introduction to WebAdMIT

Before jumping into WebAdMIT, we recommend you complete the on-demand Centralized Application Service: Your Admissions Management Solution course. This course provides an introduction to the two primary components of a centralized application system (CAS):

  1. The application itself, and
  2. WebAdMIT, the application management system.

Additionally, as you read through the support material on this page, you may come across unfamiliar terms. Review our Glossary, as needed. 

Getting Started with the Essentials

Create a WebAdMIT Account

To obtain a WebAdMIT account, contact the primary user at your institution. Once the primary user creates your account, you'll receive an email with directions on how to log in to WebAdMIT and create a password.

Access an Existing Account

  1. Go to WebAdMIT.
  2. Enter your email address associated with your WebAdMIT account.
  3. Enter your password.
  4. Select Remember me? if you want your browser to remember your login credentials.
  5. Click Log In.

Reset Your Password

Your password information is not accessible by customer service. To retrieve your password:

  1. Click the Forgot username or password? link on the login page.
  2. Enter the email address associated with your account under the Email address field.
  3. Click Submit.
  4. Follow the instructions in the email you receive to reset your password. You must create and confirm a password which:
    • Is a minimum of ten characters,
    • Contains at least one number or special character, and
    • Avoids words or patterns that can be guessed easily (e.g., first name or company name).

Navigating the Dashboard

Depending on how your institution's WebAdMIT administrator configured the system, your Dashboard may not contain all of the elements outlined below. Additionally, you may have access to a new WebAdMIT user interface. If so, some images within this Help Center may not exactly match your view, but the functionality remains the same.

Video Overview

Dashboard Areas

After logging in to your WebAdMIT account, you land on the Dashboard, which includes an overview of your applications, their statuses, and access to WebAdMIT's various tools. There are five main areas of the Dashboard:

Dashboard-SS-update.png

  1. Page Header: displays your name and school, as well as:
    • CAS Logo: click the link to return to the Dashboard.
    • Dashboard Link: provides quick access to the Dashboard.
    • Account Link: provides access to your account information; here, you can manage your contact information and password.
    • Logout Link: logs you out of your current session.
    • Cycle Switcher: where applicable, a drop-down appears, allowing you to adjust your view to a different CAS or cycle.

  2. Splash Message: displays messages from Liaison and does not appear unless there is at least one posted message. 
     
  3. Menu Bar: contains the tools you use to search, manage, and analyze your applicant pool and provides access to support and training resources. Management and configuration functions are available for select users based on their permissions.
     
  4. Applicant Channels: provides a snapshot of recent and upcoming activities, including:
    • Notes from CAS: displays notes left on applicants' accounts by the customer service team. These are usually limited to reasons why an applicant was placed in the Undelivered application status (e.g., the applicant did not report coursework correctly) or On Hold application status (e.g., the applicant withdrew their application). This panel only appears once you have an applicant with a note.
    • Review Assignments: displays any Assignments assigned to you, and only appears if you have incomplete Assignments.
    • Interviews: displays any Interviews assigned to you, and only appears if you have incomplete Interview assignments.
    • Recently Submitted Designations: displays applicants who have recently designated a program at your institution and submitted their application.
    • Recently Updated Applicants: displays the most recent changes occurring in WebAdMIT, including changes to contact information, new letters of evaluation, new test scores, etc. 
    • Recent Status Changes: displays the most recent Local Status changes made by your admissions staff.
    • Transfer Settings from Previous Setup: where applicable, this panel allows you to transfer items from the previous cycle to the current cycle. This is generally done at the beginning of a new cycle.

  5. Status Channels: provides a numeric count of applications at each stage in your admissions process, including:
    • Designations by Local Status: displays the number of applicants you’ve assigned to each Local Status.
    • Designations by Decision: displays the number of applicants assigned to a Decision Code.
    • Designations by Application Status: displays the number of applicants in each Application Status.
    • Designations by Academic Update: displays the number of applicants in each Academic Update status.

Note that the Status Channels count designations; so where applicable, if applicants apply to more than one program (designation) at your institution, the displayed number factors in each application submitted.

Some of the panels that appear on the Dashboard are affected by your Work Group permissions. However, most panels appear for all users, and new panels cannot be added. Additionally, panels cannot be reordered. If you do not want to view a panel's contents, you can minimize the panel by clicking the arrow icon.

Searching for Applicants

If your institution's WebAdMIT administrator granted you access to the applicant pool, you may need to search and filter by specific criteria. 

  1. Using the Menu Bar, open the Applicants panel, then click Search.

  2. You can apply one or more filters to refine the list of search results. Only applicants you have permission to view will appear in your results. If filters are hidden, click Show Filters to display them.

  3. Enter your criteria, then click Search. In some drop-downs, you can search by "Any Value" and "None." Note that the following fields match data in the Applicant Details page:
    • Last Name, First Name, CAS ID, and Application Last Changed On fields match data in the Applicant Header.
    • State/ProvinceEmail Address, and Preferred Phone Number fields match data in the Contact Information panel, Current Address subpanel.
    • Application Status, Local Status, Decision Code, Designation Submitted Date, and Designation fields match data in the Designation panel.
    • Reviewer matches data in the Assignments panel.

      Search.png
  4. Click Sort Results to sort your results by name, email address, or ID number.

  5. Click on your desired applicant's name to view their Applicant Details page.

Viewing Application Information

Note: information on the Applicant Details page appears in categorized, collapsible panels. Depending on how your institution's WebAdMIT administrator configured the system, you may not have access to all of the panels described here.

Video Overview

Finding the Applicant Details Page

The information entered into the application by the applicant is viewable on the Applicant Details page. From any search or list, click the applicant’s name to view the Applicant Details page.

Completing Your Assignments

Your WebAdMIT administrator may assign applications to you for review.

Video Overview 

Completing the Assignment

Once applicants have been assigned, you can view your Assignments from the Dashboard. Clicking an applicant's name takes you to their Applicant Details page, where the Assignment results can be submitted.

  1. To complete an Assignment, click Submit Results from the Assignments panel.

  2. Enter scores and comments, where applicable. If scores are enabled, the individual score field is required. Depending on the Assignment's configuration, overall scores are calculated by a sum or average of the question scores, or they can be entered independently by the reviewer.

  3. Enter overall comments and overall remarks, then click Complete Assignment to submit your responses or Save without Completing to save your input for future edits.
Assignment Notifications

When you have at least one applicant assigned to you, you'll receive periodic email notifications. There are two notification types, daily and weekly, that can be enabled in your Email Notifications settings.

  • Daily Assignment Emails: when you select this type of notification, you receive an email the day after an Assignment is created for you. For example, if on Tuesday morning you receive an Assignment, then a notification of this Assignment is sent on Wednesday. Note that this email only includes Assignments that you have not yet completed.
  • Weekly Assignment Emails: when you select this type of notification, you receive an email each Monday morning that lists all Assignments you have not yet completed. These emails discontinue once you have completed your Assignments.

Example of Weekly Assignment Email:

assignment-email-screenshot1.jpg

To adjust your Email Notification settings:

  1. Click Account at the top right of the page and then click Edit My Account.
  2. At the bottom of the My Account page, click Email Notifications.

    email-notifications-button.jpg
  3. Select your desired notification options and click Submit.
    email-notifications-checkboxes.jpg

If you are a WebAdMIT Administrator, you can also adjust the Email Notifications settings for other users.

Note that for some CASs, Email Notifications are not an option until the 2018-2019 cycle.

Completing Your Interviews

Your WebAdMIT administrator may ask you to input Interview results into WebAdMIT. 

Video Overview

Completing the Interview

Once an Interview has been assigned, you will have an Interviews panel on your Dashboard. Clicking the applicant's name takes you the Applicant Details page, where the Interview results can be submitted.

  1. To complete an Interview, click Submit Results from the Interviews panel.

  2. Enter scores and comments, where applicable. If scores are enabled, the individual score field is required. Depending on the Interview's configuration, overall scores are calculated by a sum or average of the question scores, or they can be entered independently by the interviewer.

    submit-interview-results-updated.png
  3. Enter overall comments and overall remarks, then click Complete Interview to submit your responses or Save without Completing to save your input for future edits.

Contacting Support

The Client Support Specialist Team is available Monday – Friday from 9 AM to 5 PM ET.

Note that to minimize downtime for users, WebAdMIT upgrades occur every Sunday from 7 – 10 AM ET.

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