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Liaison International

Report Manager

This page applies to: WebAdMIT

Creating Reports

WebAdMIT provides you with a suite of predefined reports that you can run against all submitted applicants, or any existing list.

1. Using the Menu Bar, open the Reports & Exports panel, then click Report Manager.

2. Click New Report.

3. Enter a name for your report, then:

  • Select the report type and format. Applicant reports focus on data about your applicant pool. Comparative reports compare your applicant pool to the entire CAS pool. Decision reports are based on the decision codes that you have assigned to your applicants. User reports focus on your program’s Admissions Users.
  • Select an existing list to run the report against, if applicable. Note that reports are run on submitted applicants, so applicants in the In Progress application status are not included.
  • Select who can view the report (just you or everyone at your institution) and indicate if it should appear in the Menu Bar under the Reports & Exports panel (this option provides you with quick access to run the report).

4. When you’re done adding criteria, click Save and Run Report to run and save the report, Save Report Settings to save the customized report for future use, or Return to Report Manager to cancel the report.

Report Types

Reports that are available to you will vary based on the CAS you're working in, and the time of the cycle. Reports may include:

Applicant Reports

These reports focus on data about your applicant pool.

  • Applicants by Application Status: Includes applicant CAS ID, name, number of designations they have submitted their CAS application to, the organization and program(s) they have applied to at your institution, their application status, and the decision code you have placed them in.
  • Colleges Attended with Degrees: You have the option to choose “All Colleges Attended with Degrees” or “Primary Colleges Attended with Degrees.” The “Primary” indicator is selected by the applicant in their application. This report includes applicant CAS ID, name, college name, attended dates, degree, degree status, and degree earned date.
  • Coursework: Includes applicant CAS ID, name, course prefix, course name, applicant-reported grade and credits, CAS grade, converted numeric grade, verified grade and credits, college code, college name, year, term, term type, status, level, subject, and classification.
  • Designations by Application Status: Includes organization name, program name(s), and the number of applicants who are in the in-progress, received, complete, verified, on hold, and undelivered application statuses, and the total number of applicants for each program and each status.
  • Designations by Decision Code: Similar to “Designations by Application Status,” this report includes organization name, program name(s), and the number and percentage of applicants who are in each decision code (as specified by your program). It also includes the total number of applicants for each program and each decision code.
  • Folder Labels – Avery 5160: Includes applicant CAS ID and name, with last name listed before first name.
  • GRE General Official: Includes applicant CAS ID, name, GRE received date, GRE date, quantitative, verbal, and written converted and percentile scores.
  • Local Status Summary: Includes your program’s Local Statuses along with number and percentage of applicants for your applicant pool.
  • Local and Prerequisite GPAs: Lists the Local and Prerequisite GPA template names, type, applicant count, and average GPA, credits, and quality points for those applicants
  • Mailing Labels – Avery 5160: Includes applicant name, street address, city, state, zip code, and country.
  • Scoring Details: Includes applicant CAS ID, name, country, scorable fields, scores for each field, converted values for each field, overall score, and ranking.
Comparative Reports

These reports compare your applicant pool to the entire CAS pool. You can choose to run these reports based on applicants or applications. Running reports based on applications will count each application separately; if an applicant applies multiple times, they are counted multiple times. Running reports based on applicants counts each applicant only once. You can also limit the reports' results to applicants who are in a certain decision code(s).

  • Ages: Includes age groups, number and percentage of applicants for CAS and your program, and median age, age range, and average age for CAS and your applicant pool.
  • Ages by Gender or Sex: This report splits the applicants by gender/sex, and runs the same data from the “Ages” report for each grouping.
  • Applicant Distribution by Month: Charts each month, starting with the previous month you pull the report, to a year before. Includes number/percentage of applicants based on received, complete, and verified application statuses.
  • Citizenship Status: Lists number and percentage of applicants based on citizenship statuses.
  • Colleges Attended: Can be split between “All Colleges Attended” or “Primary Colleges Attended.” Lists all applicants’ colleges attended school names, school states, applicants for CAS and your applicant pool.
  • Countries of Birth: Includes countries of birth abbreviations, and number/percentage of applicants for CAS and your programs.
  • Country of Citizenship: Includes countries of citizenship, and number/percentage of applicants for CAS and your programs.
  • Degree Awarded:  Lists types of degrees, and number/percentage of applicants for CAS and your programs.
  • Degree Expected: Similar to “Degree Awarded” report, though for those applicants with a degree expected rather than earned.
  • Ethnicities and Races: Lists major ethnicity and race groups as determined by the CAS, and number/percentage of applicants for CAS and your programs.
  • Ethnicities and Races by Gender or Sex: This report splits the applicants by gender/sex, and runs the same data from the “Ethnicities and Races” report for each grouping.
  • Ethnicities and Races by Residency: This report splits the applicants by US Citizens/Non-Citizens, and runs the same data from the “Ethnicities and Races” report for each grouping.
  • Ethnicities and Races by Residency and Gender or Sex: This report splits the applicants by US Citizens/Non-Citizens and gender/sex, and runs the same data from the “Ethnicities and Races” report for each grouping.
  • Ethnicity and Race (Ignoring Two or More): Lists major ethnicity and race groups as determined by the CAS, and number/percentage of applicants for CAS and your programs. For applicants who have chosen more than one ethnicity/race, they will be included within each ethnicity/race category, rather than a “multiple” category.
  • GPA by Subject by Gender or Sex: This report splits the applicants by gender/sex, and runs the same data from the “GPAs by Subject” report for each grouping.
  • GPAs by Subject: Lists the subject groupings and mean GPAs of applicants for CAS and your programs.
  • GPAs by Year: Lists the year breakdowns, and if applicable, the science, non-science, math, and overall mean GPAs of applicants for CAS and your programs.
  • GPAs by Year by Gender or Sex: This report splits the applicants by gender/sex, and runs the same data from the “GPAs by Year” report for each grouping.
  • Gender or Sex: Lists gender/sex breakdowns and number/percentage of applicants for CAS and your programs.
  • Majors: Lists majors and number of applicants for CAS and your programs. List is arranged in most popular to least popular, based on your applicant numbers.
  • States/Provinces of Residence: Lists states/provinces of residence and number/percentage of applicants for CAS and your programs.
  • States/Provinces of Residence by Gender or Sex: This report splits the applicants by gender/sex, and runs the same data from the “States/Provinces of Residence” report for each grouping.
  • Summary: Lists select reports (total applicants, citizenships by race/ethnicity, average age and GPAs of applicants, decision codes, and highest degree earned), split by gender for applicants in your applicant pool.
  • Zip Code: Lists zip codes and number/percentage of applicants for CAS and your programs.
Decision Reports

These reports are based on the decision codes that you have assigned to your applicants, as well as the decision codes other programs have assigned to their applicant pools. Note that the accuracy of these reports is dependent upon decision codes being placed on applicants within WebAdMIT.

  • Offers Received:Lists the number of applications per applicant, the total applicants for each breakdown, and the number of offers an applicant receives based on the number of applications the applicant submitted.
  • Shared Applicants: Lists all the institutions and programs participating in the CAS and the number of applicants you share with that program.
  • Shared Offers: Where applicable, this lists all the institutions and programs participating in the CAS and these breakdowns:
  • Total Number of Applicants Your Program Shares with the Competing Program
  • Applicants Receiving an Offer from Your Program(s) that have Applied to the Competing Program
  • Applicants Accepting an Offer from Your Program(s) that have Applied to the Competing Program
  • Applicants Receiving an Offer from the Competing Program that have Applied to Your Program(s)
  • Applicants Accepting an Offer from the Competing Program that have Applied to Your Program(s)
User Reports

These reports focus on your program’s Admissions Users.

  • Admissions Users: Lists institutions, user names, email addresses, phone numbers, primary user indicator, active/deactivated account, programs they have access to, user roles/work groups, date the account was created, last update and login, and login count.
  • Interviewer Ability: Lists user names, interview template name, interview date and time, and availability.
  • Programs List: Includes institution name, programs, program identifiers, and program labels for the entire institution.
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