Customizing the Applicant Header

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Best Practices for Managing Your Applicant Pool

If you're just getting started with managing your applicants, we recommend you review the following information.

Track applicants during each stage of your admissions process. Review the Local Statuses Best Practices page for additional tips.
Feature select fields and add an applicant photo to the Applicant Header.
Add and manage internal admissions notes to applications.

Depending on your CAS, you may also have access to these additional features:

Add an alternate program to an applicant's file using the Manual Designations feature.
Enter applicants and their basic application data directly into WebAdMIT through the Direct Applicants feature.
Identify and manage Early Decision (ED) applicants.

Video Overview

Overview

You can customize the Applicant Header by adding an applicant photo and selecting fields for quick access to information.

Gaining Access to This Feature

All admissions users can upload an applicant photo.

For Applicant Header fields, the Applicant Header feature is available under the Management panel and access to this tool is controlled through Work Groups. You must have the Configure Software permission to create and edit Applicant Header fields.

Uploading an Applicant Photo

You can upload a photo in .jpg, .gif, .bmp, and .png formats. We recommend a size of 640x480 pixels. Note that photos are optional and are not provided by the CAS.

From the Applicant Details page, click Upload in the Applicant Header section.
Click Choose File to find and select the photo on your computer.
WebAdMIT automatically selects the programs that the applicant applied to. Users will only see the photo for the programs you select and they have access to. If necessary, uncheck any programs.
Click Upload.

Choose a file to upload an applicant photo

Managing Applicant Photos

You can manage applicant photos on the Applicant Details page for each applicant.

Edit and delete applicant photos in WebAdMIT

Editing Photos

Use the pencil icon to edit the photo.

Deleting Photos

Use the trash icon to delete a photo.

Adding Header Fields

WebAdMIT allows you to select up to five fields that display in the Applicant Details page header.

Using the Menu Bar, open the Management panel, then click Applicant Header.
Click Add Field to Header.
From the Select a Field drop-down, select a category and field. Only select fields are available to add to the Applicant Header. Some fields are determined by the CAS and other fields, such as Custom Fields, Requirements, and Prerequisite GPAs, only appear if your organization configures them in WebAdMIT.
Select the associated program(s). You can batch check/uncheck all programs.
- If desired, select Make this item available for all new programs that are added to WebAdMIT to automatically activate any programs added mid-cycle through the Configuration Portal. You will still need to manually activate any programs that existed before selecting this checkbox.
Click Submit to save or click Return to Applicant Details Headers to discard the changes.

Add a nickname field to the Applicant Header template

Viewing Applicant Header Fields

When you go to the Applicant Details page, the selected fields appear in the header.

Applicant Header fields listed on the Applicant Details page

Managing Header Fields

To manage existing Applicant Header fields, click Applicant Header from the Menu Bar.

Manage fields in the Applicant Header Manager

Reordering Fields

Use the grip icon to drag and drop the fields into the preferred order.

Editing Fields

Use the pencil icon to edit a field.

Deactivating Fields

Use the trash icon to deactivate a field.