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Working with Prerequisite GPAs

Video Overview

WebAdMIT for AMCAS allows you to analyze applicants using two types of GPAs:

  • Local GPAs: Create a customized GPA from classes in one or more subject areas. On an individual basis, you can also review an applicant’s Electronic Transcript and remove classes that factor into that GPA.
  • Prerequisite GPAs: Create, describe, and track prerequisite coursework required for admission. On an individual basis, you can also review an applicant’s Electronic Transcript and mark courses as fulfilling a prerequisite GPA.

Overview

The Prerequisite GPAs feature allows you to create a set of prerequisite courses and match them for each applicant.

Creating Prerequisite GPAs

  1. To create a Prerequisite GPA, open the Management panel on the Menu Bar, then click Prerequisite GPAs.

    prereq-gpa-menu.png
  2. Click New Prerequisite GPA.

    prereq-gpa-new-button.png
  3. Begin by creating a Prerequisite GPA category. Enter a name, select whether you are including or ignoring +/- grades, select the programs associated with this Prerequisite GPA, and click Submit.

    new-prereq-gpa-create.png
  4. Click add criterion to add a criterion to the GPA.

    prereq-gpa-add-criterion.png
  5. Enter a description for the new criterion, then click Submit. If applicable, enter values for Minimum GPA and Minimum Credits. Note that the minimum credits you enter here are semester credits.

    new-prereq-gpa-new-criterion.png
  6. Continue to add criteria as desired.

Working with Prerequisite GPAs

Once Prerequisite GPAs have been created, you can match an applicant's courses to them.

Prerequisite GPAs are created by a WebAdMIT for AMCAS Administrator, but anyone with the Modify Applicants' Custom Fields, Local GPAs, Prerequisites, and Requirements permission in their Work Group can work with them, matching courses to prerequisites. Prerequisite GPAs also become available when working with Lists, Exports, Reports, Scoring, and Email Templates as merge fields.

Matching and editing prerequisites must be done individually for each applicant. For this reason, it is recommended that you use this feature further in your review process, as you can focus on a smaller number of applicants.

Matching Prerequisites in the Electronic Transcripts Panel

  1. To add courses to specific Prerequisite GPAs, navigate to the Electronic Transcript and select a Prerequisite GPA template from the View drop-down.

    electronic-transcript-view-prereq-gpa1.png
  2. The resulting view displays a Requirements column. To add a course to a prerequisite, click the Prerequisite GPAs button and select the applicable prerequisite.

    electronic-transcript-add-prereq-course.png
  3. As courses are selected, they are included in the Prerequisite GPA calculation.

Reviewing Course Selections in the Prerequisite GPAs Panel

This panel displays a summary of your prerequisites, whether the applicant has completed them, and the applicant's total credits and average GPA used to fulfill the criterion.

prereq-gpa-panel.png

Prerequisite criteria can be fulfilled in two ways:

  1. Associate the prerequisite with a course from the Electronic Transcript (as described above). When the matched course(s) meets the GPA and Credit thresholds that you have determined (labeled as Min. GPA and Min. Credits on the Prerequisite GPA panel), the criterion is marked as fulfilled.

    prereq-gpa-fulfilled-icon.png
    To view the course(s) that is fulfilling a criterion, click the Details link. To view all courses matched to a criterion, click Expand all.

    prereq-gpa-details.png
  2. Manually fulfill the criterion. To manually fulfill a criterion, click the Force Fulfill checkbox.

prereq-gpa-force-fulfill.png

Be aware that all applicant courses are converted to semester credits, and all minimum credit values are semester-based. If an applicant completed a 4-credit course based on a quarter system, their converted credits will be 2.667 semester credits. Some prerequisites may be marked unfulfilled because the converted credit value is less than the minimum credits. In this scenario, you can click Force Fulfill to mark the criterion as fulfilled.

Confirming Prerequisite GPAs in the GPA Overview Panel

To view the Prerequisite GPA calculation for an applicant, navigate to the GPA Overview panel on their Applicant Details page and click the Prerequisite GPA subpanel. Initially, the GPA will be 0.00, as courses need to be matched to the prerequisite in order for a GPA to be calculated.

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