Managing Tasks
The Tasks module allows you to create and manage tasks, or actions that need to be completed within the software. You can also relate your Tasks to any of your applications or contact records. For example, you can set a reminder for yourself to follow up with an applicant about a requirement they need to fulfill. Or you can assign one of your colleagues the Task of reaching out to one of your Contacts to confirm an appointment.
Creating Tasks
Tasks can be assigned to any user to help streamline communication and workflows throughout the recruitment and admissions processes. To create a new Task:
- Use the Navigation bar to go to the Tasks view.
- Click Create Task.
- Select your desired Assignee and Due Date. Make yourself the Assignee if you want to set a reminder to complete an action, like getting in touch with one of your Contacts.
- To associate the Task with an Application or Contact, click the plus sign under Target, then choose Contact or Application and search for the record that you'd like to link this Task with.
- If desired, add or create a Tag to help organize this Task.
- Complete the Description area to provide the details of this Task.
- Click Create.
Adding Tasks to the Dashboard
To keep track of Tasks assigned to you or other users, Tasks can be added to the Dashboard. You can add a Task chart in list or grid view.
To add a Task chart to your Dashboard:
- Navigate to your Dashboard and click Edit Dashboard.
- In a new or existing column, click Add Chart.
- Select Tasks from the Add Tile window.
- Select Tasks to add a chart indicating the number of Overdue, Due Today, and Due Soon tasks assigned to you. Or select Grid View to add a list of Tasks.
- By default, the Grid view lists Tasks assigned to you, but you can adjust its filter to select another user.
- Arrange the Task chart as desired on your Dashboard.
To add a Task chart to the Dashboard for other users, use the Roles section to determine which Report is assigned as the Dashboard for the desired group of users. Then return to the Reports area to edit the Report as described above.