Release 6 – June 21, 2020

About These Release Notes

This document provides a summary of the new features and enhancements available in Release 6. If you have any questions about these features, please contact your Account Manager.

New Features and Enhancements

Applicant Portal Enhancements

The following enhancements are available for the Applicant Portal as part of Release 6.

New High School Attended Section Option

This enhancement must be approved by the CAS association or UniCAS client for use in the next cycle. If activated, this enhancement is available for all participating programs. CAS association and UniCAS clients: contact your Account Manager for more information or to enable this feature.

A new, simplified version of the High School Attended section is now available. Applicants do not need to enter their terms attended in this version. Additionally, if the CAS does not collect high school coursework, then no reminder message to enter coursework appears.

Improved Program Selection Rules

This enhancement must be approved by the CAS association or UniCAS client for use in the next cycle. If activated, this enhancement is available for all participating programs. CAS association and UniCAS clients: contact your Account Manager for more information or to enable this feature.

Previously if a CAS limited applicants to select only one program per term, applicants could not change their program selection. With this enhancement, applicants can select a new program. They are still restricted to only applying to one program per term.

CAS API

The following enhancement is available for the CAS API as part of Release 6.

Support HTTP Headers

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

The CAS API now supports user-definable HTTP headers for HTTPS-based Subscription destinations. This allows you to configure authentication keys or other information in the API response that the receiving HTTP server needs from the Subscription APIs.

Letters by Liaison Enhancements

The following enhancement is available for Letters by Liaison, the Recommender Portal, as part of Release 6.

Recommender Profession Details

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Recommenders must now enter their professional details when creating a Letters by Liaison account. These professional details include:

Occupation
Organization
Job title
Phone number

WebAdMIT Enhancements

The following enhancements are available for WebAdMIT as part of Release 6.

Report Templates Included in Transfer Settings

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Report Manager templates are now included in Transfer Settings. If the report is linked to a list that does not exist in a new cycle, the report will use the Everyone default in the List drop-down. Additionally, if the report is linked to Work Groups that do not exist in the new cycle, those Work Groups will be removed from the report template. Review the Transfer Settings Guide for more information and best practices. As with any template carried forward using Transfer Settings, remember to review the templates in the new cycle to ensure accuracy and make changes, as needed.

States Drop-down Reordered

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

To improve workflow, the State drop-down in the Search page is updated to list US states and DC first alphabetically, then international states alphabetically.

New Documentation

Please review the list of new reference guides, all accessible in the WebAdMIT Help Center.

Document	Details
WebAdMIT Best Practices	Review our template naming best practices to help you work efficiently in WebAdMIT.
Extended Profile	Learn about the Extended Profile feature and best practices when using it with your program configurations. Association clients: access additional Extended Profile information.
Master College Code List	The Master College Code List is a holistic list of all college names and their respective codes. We've added descriptions and more clarification about the available codes.
Selection Options for Question Rules	With all the available Question Rules in the Configuration Portal, it can be confusing to identify which question types you can use with each Question Rule. Review this chart to learn question and Question Rule compatibility.
Building Custom GPAs	When creating custom GPA calculations in WebAdMIT, it can be challenging to determine which of the available features (e.g., Local GPAs, Prerequisite GPAs in WebAdMIT, Prerequisites in the Configuration Portal) is best for your process. Review these scenarios for guidance.

Coming Soon!

Please review the list of upcoming events, including scheduled downtime/maintenance, product updates, and regional training opportunities.

Event	Date	Details
Sandbox Environment Refresh	June 22, 2020	The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.
WebAdMIT Webinar Series	Various	Liaison Academy offers WebAdMIT training webinars. Each one-hour webinar focuses on a specific WebAdMIT feature and offers best practices, tips, and tricks for working with that feature. To learn more about these webinars and our other training resources, visit http://academy.liaisonedu.com.
References Field Grouping Name Updated to Evaluators	July 19, 2020	The References field grouping name in WebAdMIT will be renamed Evaluators. This is to align with the Evaluators panel on the Applicant Details Page and the Evaluator field names. While this enhancement will move the Evaluator fields up in the alphabetical list of field groupings in features such as the List Manager, Export Manager, Scoring, etc., previously built templates such as exports, lists, etc. will not be affected.
Sandbox Environment Refresh	July 20, 2020	The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.
Lists & Custom Fields Can Solve All Your Problems	July 28, 2020	WebAdMIT is a very powerful tool giving you access to a lot of information. But, it's easy to be intimidated by all of that information and understand how to harness that data. List Manager and Custom Fields are two features to help you make sense of the data if you're feeling information overload. This webinar will show you how to use Lists and Custom Fields in a variety of capacities. Learn how to set up a workflow, send faculty reviewers the right information, and efficiently move through your review process.  This webinar will also include recommendations for additional operations related to CRM integration. Featured Presenter: Kristin McAuliffe, Director of Graduate Enrollment Operations, Boston University Visit Liaison Academy to register for this special topic webinar.
Shared Lookup Table Updates for Fall 2020	September 13, 2020	Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's Custom Export Layout (CEL) Files. New lookup table values will appear in the Applicant Portal on September 13, 2020. For guidance on optimal implementation of the new lookup tables, please review the timeline and additional information in the Shared Lookup Table Updates for Fall 2020 page.