Release 7 – August 4, 2024
New Features and Enhancements
Cross-Portal Enhancements
Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.
Remove Title/Prefix Field
This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.
The Code of Federal Regulations, specifically Title 34, Part 106, deals with non-discrimination based on sex in education programs or activities receiving federal financial assistance. Within that code, section 34 CFR § 106.21(c)(4) is part of the broader implementation of Title IX of the Education Amendments of 1972, which prohibits sex-based discrimination in any school or other education program that receives funding from the federal government. It states that:
The University is barred from "[m]ak[ing] a pre-admission inquiry as to the marital status of an applicant for admission, including whether such applicant is 'Miss or Mrs.' A [university] may ask an applicant to self-identify their sex, but only if this question is asked of all applicants and if the response is not used as a basis for discrimination."
Liaison interprets this to require the removal of all salutations on the CAS applications to comply with this regulation. Although the regulation is effective as of March 2024, enforcement is not expected until the fall. To comply with this regulation, our team has completed the development process to effect this change. We have removed the field; however, any applicants who completed it prior to removal will retain that data.
If you have any questions or concerns with this change, please contact a member of your account team.
CAS Applicant Portal
Applicants will no longer be able to view the Title field on the Create Your Account, My Profile, or Reapplicant pages, or the full application PDF.
CAS API, Liaison Outcomes, and WebAdMIT
The Title field will remain in the CAS API, Liaison Outcomes, and WebAdMIT. Existing applicant data will remain, but no new applicant data will be available. You should review any exports, lists, and email templates that include this field and update them appropriately.
Note that WebAdMIT has updated behavior; review the 2024 Release 8 notes for more information.
CAS Applicant Portal Enhancements
Required and Optional Headers Can Be Removed for Program-level Documents
This enhancement must be approved by the CAS association or UniCAS client for use in the current cycle. If activated, this enhancement is available for all participating programs. CAS association and UniCAS clients: contact a member of your account team for more information or to enable this feature.
Programs can request applicants upload documents under the Program Materials section. Currently, each document type requested is listed under a Required Documents or Optional Documents header, depending on the document configuration. With this enhancement, those headers can be removed from every program’s document requirements in a CAS.
This can be helpful if a program requires applicants to upload documents after they submit their application. In this situation, you would need to configure the document as optional so applicants can upload it after they submit their application, but by using this enhancement, documents wouldn't be associated with a Required or Optional category in the application UI, thereby eliminating potential confusion.
Liaison Outcomes Enhancements
The following enhancements are now available in Liaison Outcomes. If you have any questions about these features, contact a member of your account team or support.
Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.
Updated External Start Link Buttons
This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.
The My Applications section of the Outcomes Student Portal lists the programs a student has selected and includes a button that links back to the application. To add clarity for applicants, the button text now says Continue if the applicant has already started their application, and Apply Now if they have not. Previously, the button text was "Open Program External Link."
Student Portal Provides Deep Link to CAS Applications
For programs using the CAS Applicant Portal, this enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.
The My Applications section of the Outcomes Student Portal lists the programs a student has applied to and provides a Continue button that returns them to their application. For CAS applicants, these buttons now link back to the CAS application instead of the Outcomes Applicant Portal. In connection with this, the External Start Link in Program Settings is now populated with a CAS application deep link. Note that during later stages of the application process (e.g., after the applicant has submitted), they can still use the Continue button to submit any additional documents or return to your supplemental application configured via Outcomes.
Enhanced Events Portal User Interface
For CASs that use the Events Portal, this enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.
This enhancement was originally released in 2024 Release 6.
Several updates have been made to the Events Portal to improve navigation and make features easier to find. Included in the updates are:
- You can now search for specific communications on the Student Portal Dashboard.
- Event Series information moved to the menu on the left.
- Share Event and Edit Event buttons moved to the top right.
Contacts Grid Now Includes Events Filters
For CASs that use the Events Portal, this enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.
On the Contacts Grid, you can search your contacts and create segments using the criteria of your choice. With this enhancement, Events-related data points are now available to use as filters. For example, you can query your contacts for anyone who attended or registered for an event. These new filters are listed under Events Filters.
TargetX Enhancements
Recruitment Manager
Version 2408.0
- New fields have been added to the Test object to accommodate changes to the 2024-2025 Common App import file changes:
- Cambridge Certificate Level (TargetX_SRMb__Cambridge_Certificate_Level__c)
- Cambridge Listening score (TargetX_SRMb__Cambridge_Listening_score__c)
- Cambridge Overall score (TargetX_SRMb__Cambridge_Overall_score__c)
- Cambridge Reading score (TargetX_SRMb__Cambridge_Reading_score__c)
- Cambridge Speaking score (TargetX_SRMb__Cambridge_Speaking_score__c)
- Cambridge Writing score (TargetX_SRMb__Cambridge_Writing_score__c)
- Cambridge Use of English score (TargetX_SRMb__Cambridge_Use_of_English_score__c)
TargetX Resolved Defects
Online Application (Version 2408.0)
- (CL-2155) Long key questions correctly wrap to additional lines. Previously, long Key questions wrapped but would break in the middle of a word.
Portal (Base Version 2408.2)
- (PD-2034) Enabling the Pay after Submit option displays a Pay Now button in the Application widget for Portal. Previously, enabling Pay after Submit did not display a Pay Now button.
TX Forms (Base Version 2408.2, Events Version 2408.0)
- (CL-2178) Hidden fields set to populate Account on a Contact record save correctly. Previously, when a hidden field was configured to populate Account on the Contact record, the Accountid set as the default value was not being saved.
Transfer Planner Enhancements
The following enhancements are now available in CSU Transfer Planner Student and Campus (i.e., University and Community College) Portals. If you have any questions about these features, contact a member of your account team or support.
Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.
Student Portal: ASSIST Updates
ASSIST, an online student-transfer information system, has been upgraded to a more recent version. The Student Portal was updated to accommodate this newer version.
Student & Campus Portals: TSP Questionnaire Updates
The TSP questionnaire was updated for the new year. The ASSIST Articulation Agreement URL was updated as well.
These Student Portal changes carry over into the Transfer Planner Campus Portals, and you can view the updated questionnaire on a student's TSP agreement.
Student & Campus Portals: Program Name Updates
Updated program names now display accurately in the Programs of Interest field in the Student Portal and the TSP Program field in the Transfer Planner Campus Portals.
Campus Portals: Test Subject Displays for General Education Area Completion
If a test fulfills General Education areas, you can now view the test subject in line for the test (e.g., AP – AP Art History).
WebAdMIT Enhancements
Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.
Sandbox Environment Migrated to New Site
This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.
The WebAdMIT sandbox environment is a copy of the WebAdMIT production (i.e., live) environment with obfuscated sensitive applicant data (e.g., surnames, email addresses, etc.). You can use sandbox to test new workflow configurations. It is most useful for current CAS/WebAdMIT programs that are live and accepting applications.
The WebAdMIT sandbox environment has been migrated to a new site: https://uat.webadmit.org. All existing functionality from the former environment remains the same. Data within the sandbox environment, including applicant data and test workflows you built, will be overwritten and refreshed with current data from production every two months. If you created any test workflows in the former site and want to continue using them, you will need to rebuild them in the production or new sandbox environments. Note that you may need to add additional IP addresses to your safe-list.
Visit the WebAdMIT Sandbox Environment Guide for more information and best practices. Additionally, please note that the sandbox environment was refreshed using production data as of Friday, August 2.
New Documentation for Outcomes
Please review the list of new reference guides, all accessible in the Liaison Outcomes Help Center.
|
Document |
Details |
|---|---|
| Reformatting Export Text for Compatible Imports |
Our Advanced Configuration Library provides guidance to help you build custom configurations in Outcomes. In our latest article, Reformatting Export Text for Compatible Imports, you'll learn to use JavaScript code to overcome import compatibility issues due to special characters, accent marks, excessive length, whitespace variations, or other unsupported formatting. |
| Converging Race/Ethnicity Into One Field | In this article, you'll learn to use JavaScript to create a Custom Property that distills applicants' race and ethnicity selections into a single field that follows federal reporting guidelines. |
New Documentation for WebAdMIT
Please review the list of new reference guides, all accessible in the WebAdMIT Help Center.
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Document |
Details |
|---|---|
| Transfer Settings Guide |
WebAdMIT's Transfer Settings feature allows you to transfer templates from a previous cycle to a current cycle. The feature is typically available within the first week of the CAS application launch. This guide has been restructured and updated with the most current workflows and best practices. |
Ongoing Maintenance
Please review the list of scheduled downtime/maintenance and product updates.
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Event |
Date |
Details |
|---|---|---|
|
Sandbox Environment Refresh |
August 2, 2024 |
The WebAdMIT Sandbox environment (uat.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten. The next sandbox environment refresh is scheduled for September 29, 2024. |
Coming Soon!
Please review the list of upcoming events, including scheduled downtime/maintenance, product updates, and regional training opportunities.
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Event |
Date |
Details |
|---|---|---|
|
Shared Lookup Table Updates for Fall 2024 |
September 8, 2024 |
Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's data dictionary file. Lookup table change requests can be sent to a member of your account team, who will compile and review these requests. New lookup table values will appear in the Applicant Portal on September 8, 2024 (subject to change). You can view the upcoming lookup value changes on the Shared Lookup Table Updates page. |