AAPI Program User Guide
This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the AAPI Applicant Portal and Outcomes. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.
Cycle Timeframes
Applicant Portal
The Applicant Portal opens in mid-July and closes in early July. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the AAPI Application Cycle Dates page.
Outcomes
You can view new applicants in early October.
Program Participation Requirements
APPIC requires all programs to designate two contacts at your institution who will receive all communication from APPIC and AAPI, including the application and Outcomes launch notifications.
Applicant Portal
The first three sections of the AAPI application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the AAPI application and AAPI Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the AAPI Complete application status.
- AAPI Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.
You can direct any applicant inquiries related to the application to AAPI Customer Service.
Outcomes
Review the Outcomes Help Center for any questions related to working in Outcomes.
- Working with the Dashboard: the Dashboard in Outcomes is the landing page where you arrive after logging in.
- Navigating the Applications Grid: the Applications section is the central hub for viewing, editing, and processing applications to any of your programs.
- Navigating an Application: review your applications and learn how to edit the layout of this page.
- Working with Segments: segments are groups of applications or contacts that meet a specific set of criteria you’ve established through filters. You can use Segments to move applicants into the correct Phase.
- Working with Phases: use Phases to organize applicants, corresponding with their current status with your institution.
The Release Notes feature new enhancements in Outcomes, in addition to upcoming training opportunities.
For any questions, contact the Client Support Specialist Team.
Cycle Enhancements
2024-2025
The table below contains enhancements for AAPI for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Personal Information – Biographic Information |
The Alternate Name question block was removed and replaced with a Former Name question block. Additionally, the Pronouns question was updated to If you would like, please share your pronouns (e.g., they/them/their). |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Citizenship Information |
If applicants are not eligible to work in the United States or Canada, they can explain their situation more thoroughly in a new essay field. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Other Information |
The Military Status question is required and has updated answer values. Additionally, the Professional Conduct question block cannot be edited after an applicant submits their application. To align the AAPI application with APPA CAS, a Selective Service Registration question was added. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Professional Conduct |
To align the AAPI application with APPA CAS, all professional conduct questions were moved from the Other Information section to a new Professional Conduct section in the application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Academic History – Additional Graduate Program Info |
All questions in this section are required. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Non-Practicum Clinical Experience |
A new Non-Practicum Clinical Experiences section was added, and applicant can enter a 3,000-character maximum essay describing their experiences. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Program Materials – Recommendations |
Applicants must request 3 recommendations; previously, they were required to request a minimum of 2 recommendations and a maximum of 4. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Liaison Outcomes |
Account Emails |
The activation emails when creating a new account were updated for clarity. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Liaison Outcomes |
Dashboard |
The AAPI name is listed in the top left corner to help clarify which CAS you're working on in Liaison Outcomes. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Liaison Outcomes |
Application and PDF |
The GDPR question and applicant responses are removed from Liaison Outcomes. Applicants are still required to answer it. The NMS Match instructions were removed from Liaison Outcomes, while the Applicant Code Number for the APPIC Match remains. You can create a custom PDF export to only include the application sections you want in the PDF. The Internship Program Selection field was renamed Internship Track Selection. The Assessments Table, which contains Time2Track data, was updated for improved readability. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Time2Track |
Connection to AAPI |
Applicants can disconnect their Time2Track and AAPI accounts so that they can reconnect the correct accounts with each other. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Time2Track |
Dashboard |
The instructions text is updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Time2Track |
Non-Practicum Clinical Experience |
The Non-Practicum Clinical Experience section was removed and moved to the AAPI application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Time2Track |
Summary of Applicant's Strengths and Areas for Further Development |
A new Growth Areas section is added to the Summary of Applicant's Strengths and Areas for Further Development. Additionally, the instructions text is updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
2023-2024
The table below contains enhancements for AAPI for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Personal Information – Applicant Match Number |
Applicants must enter their Match number before submitting their application. Additionally, the instructions text is updated to better assist recommenders. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Academic History – Colleges Attended |
If an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country. If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Academic History – Additional Graduate Program Info |
The answer values for the Current Graduate Program Information question are now simplified to this format: [Degree Type] [Level] - DCT name (#) (e.g., Clinical Psy.D - Jane Doe (123)). Additionally, the Director of Clinical Training Information questions were removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Program Materials – Questions |
The Internship Programs question was renamed Internship Track. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Program Materials – Recommendations |
Applicants must submit three recommendations for every program. Previously, they were minimally required to submit two recommendations, with a maximum of four. Additionally, the instructions text is updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Submit Application Page |
A new notification banner is available on the Submit Application page. It alerts applicants that they cannot submit their application until early October. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Liaison Letters |
Recommendation Form |
The instructions text is updated to better assist recommenders. Additionally, the Tertiary Professional Role questions were removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Time2Track |
Various |
Various parts of Time2Track were updated for applicants and DCTs. Review all the updates in Time2Track's release notes. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |