AAPI Program User Guide

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-July and closes in early July. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the AAPI Application Cycle Dates page.

Outcomes

You can view new applicants in early October.

Program Participation Requirements

APPIC requires all programs to designate two contacts at your institution who will receive all communication from APPIC and AAPI, including the application and Outcomes launch notifications.

Applicant Portal

The first three sections of the AAPI application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the AAPI application and AAPI Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the AAPI Complete application status.
AAPI Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.

You can direct any applicant inquiries related to the application to AAPI Customer Service.

Outcomes

Review the Outcomes Help Center for any questions related to working in Outcomes.

Working with the Dashboard: the Dashboard in Outcomes is the landing page where you arrive after logging in.
Navigating the Applications Grid: the Applications section is the central hub for viewing, editing, and processing applications to any of your programs.
Navigating an Application: review your applications and learn how to edit the layout of this page.
Working with Segments: segments are groups of applications or contacts that meet a specific set of criteria you’ve established through filters. You can use Segments to move applicants into the correct Phase.
Working with Phases: use Phases to organize applicants, corresponding with their current status with your institution.

The Release Notes feature new enhancements in Outcomes, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2023-2024

The table below contains enhancements for AAPI for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
Applicant Portal	Personal Information – Applicant Match Number	Applicants must enter their Match number before submitting their application. Additionally, the instructions text is updated to better assist recommenders.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Academic History – Colleges Attended	If an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country. If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Academic History – Additional Graduate Program Info	The answer values for the Current Graduate Program Information question are now simplified to this format: [Degree Type] [Level] - DCT name (#) (e.g., Clinical Psy.D - Jane Doe (123)). Additionally, the Director of Clinical Training Information questions were removed.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Program Materials – Questions	The Internship Programs question was renamed Internship Track.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Program Materials – Recommendations	Applicants must submit three recommendations for every program. Previously, they were minimally required to submit two recommendations, with a maximum of four. Additionally, the instructions text is updated to better assist applicants.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Submit Application Page	A new notification banner is available on the Submit Application page. It alerts applicants that they cannot submit their application until early October.	No action required by participating programs to use this enhancement.	Available at cycle launch
Letters by Liaison	Recommendation Form	The instructions text is updated to better assist recommenders. Additionally, the Tertiary Professional Role questions were removed.	No action required by participating programs to use this enhancement.	Available at cycle launch
Time2Track	Various	Various parts of Time2Track were updated for applicants and DCTs. Review all the updates in Time2Track's release notes.	No action required by participating programs to use this enhancement.	Available at cycle launch

2022-2023

The table below contains enhancements for AAPI for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
Applicant Portal	Personal Information – Biographic Information	A new Birth Information question block is available and requires applicants to report only their date of birth.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Academic History – Colleges & Universities Attended	The Colleges Attended section was renamed to Colleges & Universities Attended. Additionally, if an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country. If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Academic History – Additional Graduate Program Info	The Current Graduate Program section was renamed to Additional Graduate Program Info.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Program Materials	Program descriptions now pull directly from the AAPI Directory and are available on each program's Home page.	No action required by participating programs to use this enhancement.	Mid-September
Applicant Portal	Chatbot	Liaison has partnered with Ada to offer an AI chatbot. The chatbot, nicknamed Cassie, leverages an API with CXone Expert, which hosts the CAS-specific Applicant Help Centers. Applicants can access this chatbot once they are logged in to the application. The chatbot responds with information and links to the CAS-specific Applicant Help Center and, if needed, directs the applicant to live support with customer service.	No action required by participating programs to use this enhancement.	Available at cycle launch
Outcomes	Applications Grid Exports	The custom program question is now labeled Internship Program Selection in the Export Field Lists and Applications Grid filters.	No action required by participating programs to use this enhancement.	Available at cycle launch
Letters by Liaison	Recommendation Form	AAPI recommenders can now fill out a recommendation form in Letters by Liaison rather than uploading a separate document. Additionally, the recommendation questions were updated.	No action required by participating programs to use this enhancement.	Available at cycle launch
Time2Track	AAPI Dashboard	DCTs can now download an Excel spreadsheet with applicant data, including: Student name Site's accreditation status Site applied to Site's APPIC member ID Date applied	No action required by participating programs to use this enhancement.	October 3, 2022
Time2Track	Summary of Doctoral Training	Students can now edit a DCT's name and email address up until their hours are verified.	No action required by participating programs to use this enhancement.	Available at cycle launch
Time2Track	DCT Submission	The following questions were updated: The "Is this student currently on probation? If Yes, please explain their status and why you currently view them as ready to apply for an internship" question was changed to "Is this student currently on probation or a performance improvement plan (e.g., learning, developmental, remediation plan, etc.)? If yes, explain their status and why you currently view them as ready for an internship. In addition, please certify that you will only permit this student to submit a Rank Order List if the probation or performance improvement plan has been fully and successfully completed." The "What is the student's designated subfield of his or her doctorate in Psychology?" question was changed to "What is the designated subfield of this student's doctorate in Psychology?" The "This student demonstrates the capacity to participate in supervision constructively and can modify his/her behavior in response to feedback" question was changed to "The student demonstrates the capacity to participate in supervision constructively and can modify their behavior in response to feedback."	No action required by participating programs to use this enhancement.	Available at cycle launch
Time2Track	Summary of Practicum Experiences	The instructional text was updated to better assist students.	No action required by participating programs to use this enhancement.	Available at cycle launch