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Liaison

PostbacCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the PostbacCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

CAS Applicant Portal

The Applicant Portal opens in early August and closes in late July. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the PostbacCAS Application Cycle Dates page.

CAS Configuration Portal

Between late April and late July, configurations are entered into the prelaunch environment. The account team reviews submitted configurations in July.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early August.

Program Participation Requirements

Liaison requires all programs to designate two contacts at your institution who will receive all communication from PostbacCAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the PostbacCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the PostbacCAS application and PostbacCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to PostbacCAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team before it is available to applicants.

WebAdMIT

Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2025-2026

The table below contains enhancements for PostbacCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

CAS Applicant Portal

Personal Information – Biographic Information

The X answer option was removed from the Legal Sex question.

No action required by participating programs to use this enhancement.

Available at cycle launch

CAS Applicant Portal

Personal Information – Other Information

The answer options for the Program Plan/Intent to Apply question were updated to remove the current year and add 2028.

Anesthesiologist Assistant (AA) was added as an answer option to the Terminal Degree question.

The COVID-19 Impacts question was removed.

No action required by participating programs to use this enhancement.

Available at cycle launch

CAS Configuration Portal

Branding

Pixel tracking can be enabled on the Add Programs and Program Materials sections to gain more insight into your program or organization's applicants. You can insert your tracking ID into the CAS Configuration Portal to establish standard tracking pixels from the major ad providers including Google, Meta, and LinkedIn.

Action required by all participating programs.

Available now

Liaison Letters

Delegates

Recommenders (i.e., evaluators, references) can designate assistants or "delegates" to help them submit their letters of recommendation on their behalf through Liaison Letters. Recommenders are still responsible for writing an applicant’s letter of recommendation.

No action required by participating programs to use this enhancement.

Already available, starting in 2024-2025 cycle

WebAdMIT

Applicant Details Page

Email Templates

Export Manager

List Manager

The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal.

Action required by all participating programs.

Available at cycle launch

2024-2025

The table below contains enhancements for PostbacCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Logo

The PostbacCAS logo has been updated.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Release Statement

Applicants can edit their responses to the Advisor Release in the Release Statement section after submitting their application.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Transcript Entry

Applicants can view instructions when entering their coursework details.

No action required by participating programs to use this enhancement.

Available at cycle launch

Liaison Letters Delegates Recommenders (i.e., evaluators, references) can designate assistants or "delegates" to help them submit their letters of recommendation on their behalf through Liaison Letters. Recommenders are still responsible for writing an applicant’s letter of recommendation. No action required by participating programs to use this enhancement. Available now

WebAdMIT

Export Manager

List Manager

The following fields were removed. If you have exports and lists that include these fields, you will want to review and update them as necessary.

  • TOEFL Official PBT fields
  • Experience Type Totals field category, Extracurricular Activities Total Completed Hours field

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Program Selections

Some CASs are built where schools offer only one program per organization or most organizations only offer one program. If you participate in either one of these CAS types and only have one program, then WebAdMIT can automatically activate features for your single program.

Note that if your organization offers multiple programs within a CAS, then this feature does not apply to you.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Work Groups

In WebAdMIT, you can configure Work Groups to allow users to see specific panels on the Applicant Details Page. With this enhancement (from Release 11, 2023) if you remove access to a panel for a Work Group, the fields in that panel are also not available for the Work Group to see when creating exports, lists, or PDF manager templates. For example, if the Race and Ethnicity subpanel is not enabled for a Work Group, its members will not see the information from that panel when creating an export, and will not be able to create filters in List Manager using any of the fields from that panel.

As a result of this enhancement, reports that are not shared with Work Groups from the Report Settings page will be inaccessible to anyone who is not a WebAdMIT Administrator. Review the How Work Groups Impact Access to Features and Fields documentation to learn more about the impacts of this enhancement.

No action required by participating programs to use this enhancement.

Available at cycle launch

 

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