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Release 4 – May 4, 2025

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New Features and Enhancements

Cross-Portal Enhancements

Liaison's suite of portals work together to help you collect and manage applications. The CAS application, also referred to as the CAS Applicant Portal, is the system where applicants find and apply to your programs. You receive these applications in WebAdMIT or Liaison Outcomes, where you perform your review processes. The appearance of your program and your requirements are customized in the CAS Configuration Portal, where you establish the program-specific elements that your applicants will interact with. Additionally, your program may use one or more of the following tools and platforms:

  • API: a data integration tool.
  • CAS Applicant Gateway: a platform for applicants who have already submitted their CAS application to complete and upload additional materials requested by their programs.
  • CAS Liaison Analytics and Othot: advanced analytics solutions and data reporting tools.
  • CAS Liaison Letters: a platform for evaluators to submit their letters of recommendation.
  • Enrollment Marketing and TargetX: customer relationship management (CRM) systems for student lifecycle management.
  • Living Profile: a platform where students can connect their academic pursuits with their career aspirations.
  • SlideRoom: a platform for collecting digital portfolios.
  • Time2Track: a platform for tracking, verifying, and managing experiences.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

IELTS One Skill Retake Test

This enhancement is automatically available for use by all CASs that accept official IELTS scores. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

IELTS (International English Language Testing System) offers the One Skill Retake, which allows test takers who have recently completed a full IELTS test to retake one of the four skills (Listening, Reading, Writing, or Speaking). This is beneficial if the test taker feels their performance in that particular section wasn't representative of their English ability.

CAS Applicant Portal

If your CAS accepts official IELTS scores, applicants can submit their official One Skill Retake scores to the CAS.

CAS API

The CAS API Application v1 and v2 data models now support IELTS One Skill Retake scores. The existing IELT JSON node has two new properties to capture the One Skill Retake data (osrDateTestTaken and osrTrfNumber) while the existing module property specifies the skill test type (e.g., IELTS Academic One Skill Retake: Writing).

Liaison Outcomes

One Skill Retake scores appear in line with other IELTS scores.

WebAdMIT

The IELTS test score fields have been updated so that each skill has two fields to capture both the original test score and the One Skill Retake score. The first attempt of the test score is listed in the Original Skill field (e.g., Original Listening) while the One Skill Retake score is listed in the Skill field (e.g., Listening).

The test scores for an applicant's first attempt will be listed in both skill fields, and if they submit a One Skill Retake score, then the new score will be listed in the applicable skill field.

WebAdMIT Enhancements

The following enhancements are now available in WebAdMIT. If you have any questions about these features, contact a member of your account team or support.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

New Subpanels by Question Block on CAS Custom Questions Panel

For CASs who have not launched their 2025-2026 cycle yet, this enhancement will be automatically available for use in the next cycle. No action is required on the part of any association, school, or program.

For CASs that have already launched their 2025-2026 cycle or for CASs interested in turning this on for the 2024-2025 cycle, contact a member of your account team for more information.

The CAS Custom Questions panel on the Applicant Details page stores all of a CAS's custom questions and question blocks from the Personal Information, Academic History, and Supporting Information sections. Previously, all questions and question blocks were grouped together. With this enhancement, each question block now has its own subpanel, with the applicable questions listed underneath it. Note the following:

  • All subpanels are listed in alphabetical order.
  • Up to four subpanels will appear, and if you have access to more, they are accessible from the More CAS Custom Questions subpanel.
  • You can restrict a user's subpanel access via the Work Groups feature.
  • You can specify which subpanels are included in the PDF Manager's full application PDF bulk downloads.
  • A new checkbox appears on the Work Groups and PDF Manager page, where you can confirm if you want new question blocks that are added mid-cycle to automatically be added to your Work Group and PDF Manager templates. Using this will save you time by eliminating the need to manually update your templates when changes occur, such as mid-cycle or during the Transfer Settings process for a new cycle.

This enhancement shortens the overall length of the panel and allows you to regulate by Work Groups which users have access to specific types of applicant data (e.g., you can share a question block related to the release statement agreement, but not share a question block related to an applicant's gender identity).

Previous view of CAS Custom Questions panel

RN WebAdMIT CAS Custom Questions Old Apr 2025.png

New view of CAS Custom Questions panel with subpanels

RN WebAdMIT CAS Custom Questions New Apr 2025.png

Checkbox to automatically add new question blocks and applicable subpanels to Work Groups and PDF Manager templates

RN WebAdMIT CAS Custom Questions Work Group Box Apr 2025.png

This enhancement was inspired by user feedback via the Ideas Portal.

New Documentation for WebAdMIT

Please review the list of new reference guides, all accessible in the WebAdMIT Help Center.

Document

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Essential Insights Into the CAS Application

A new Essential Insights Into the CAS Application guide is now available. It describes the key processes of the CAS application so you can better understand the applicant experience and create more streamlined and efficient strategies for managing and communicating with your applicant pool.

Ongoing Maintenance

Please review the list of scheduled downtime/maintenance and product updates.

Event

Date

Details

Sandbox Environment Refresh

May 2, 2025

The WebAdMIT Sandbox environment (uat.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.

The next sandbox environment refresh is scheduled for May 30, 2025.

Coming Soon!

Please review the list of upcoming events, including product updates and regional training opportunities.

Event

Date

Details

experience: LIAISON | San Antonio

June 16–18, 2025

Refine your skills, broaden your perspectives, and elevate your strategic thinking alongside like-minded higher ed professionals at experience: LIAISON, June 16–18, 2025 in San Antonio, TX. Register now!

Shared Lookup Table Updates for Fall 2025

September 2025

Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's data dictionary file.

Lookup table change requests can be sent to a member of your account team, who will compile and review these requests. The last date to submit lookup table update requests is June 13, 2025.

New lookup table values will appear in the CAS Applicant Portal in September 2025 (subject to change).

Visit the Shared Lookup Table Updates page for more information.

 

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