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Liaison

SocialWorkCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the SocialWorkCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early September and closes in mid-August. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the SocialWorkCAS Application Cycle Dates page.

Configuration Portal

Between mid-June and early August, configurations are entered into the prelaunch environment. The account team reviews submitted configurations in August.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early September.

Program Participation Requirements

Liaison requires all programs to designate two contacts at your institution who will receive all communication from Liaison and SocialWorkCAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the SocialWorkCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the SocialWorkCAS application and SocialWorkCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to SocialWorkCAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team before it is available to applicants.

Review the Program Transcript and Coursework Requirements and Application Statuses table below to learn how your transcript and coursework requirements affect the applicant's Application Status and the GPAs provided to you.

Program Transcript and Coursework Requirements and Application Statuses

This table is from the SocialWorkCAS Applicant Help Center. All links below will redirect you to that help center.

Note that only bachelor's degrees and above are confirmed as awarded (if applicable) during verification.

If your program requires...

(Note: see the Colleges Attended & Transcript Entry sections for more information on transcript and coursework requirements.)

...then WebAdMIT does the following with GPAs...

... and your application's final status is...

Official Transcripts + Full Coursework Entry

Calculates three GPAs and makes them available to your programs:

Verified

Official Transcripts + Prerequisite Entry Only

Provides your programs with per transcript and overall GPAs.

Verified

Official Transcripts + No Coursework Entry

Provides your programs with per transcript and overall GPAs.

Verified

Unofficial Transcripts + Prerequisite Entry Only

Does not calculate or provide GPAs to programs.

Complete

Unofficial Transcripts + No Coursework Entry

Does not calculate or provide GPAs to programs.

Complete

No Transcripts + No Coursework Entry

Does not calculate or provide GPAs to programs.

Complete

WebAdMIT

Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2025-2026

The table below contains enhancements for SocialWorkCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

CAS Applicant Portal

My Profile

The European Union Data Protection question is now configured to be internal only, meaning that that question and answers will not be sent to other portals such as the CAS API and WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

CAS Applicant Portal

Academic History – Colleges Attended

Applicants are required to upload their unofficial domestic transcripts and/or foreign evaluations before they submit their application to your program.

No action required by participating programs to use this enhancement.

Available at cycle launch

CAS Configuration Portal

Organization Details

The College Transcript sheet in the Export report now includes the following fields: 

  • Unofficial Transcript Required to Submit
  • Unofficial Foreign Evaluation Required to Submit

This enhancement allows you to capture all program configuration data, especially related to recent new features.

No action required by participating programs to use this enhancement.

Available at cycle launch

Liaison Outcomes

Applications Grid

The email interface has been redesigned to provide a simpler, easier-to-use experience. 

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

Email Templates

Export Manager

List Manager

The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal.

Action required by all participating programs.

Available at cycle launch

WebAdMIT

Applicant Details Page

Export Manager

List Manager

The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal.

Action required by all participating programs.

Available at cycle launch

WebAdMIT

Login

You can now activate multi-factor authentication (MFA) using any standard two-factor authentication (2FA) app (e.g., Google Authenticator, Microsoft Authenticator, Authy, etc.). 

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

You have partial (i.e., limited) viewing rights for applicants in the On Hold application status.

No action required by participating programs to use this enhancement.

Available at cycle launch

2024-2025

The table below contains enhancements for SocialWorkCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Transcript Entry

Applicants can view instructions when entering their coursework details.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

The Program Plan/Intent to Apply question has the 2024, 2025, and 2026 years as answer options.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

Export Manager

List Manager

The following total experience hour fields are accessible on the Applicant Details Page under the Experience panel and through the List Manager and Export Manager.

  • Total Employment Experience Hours
  • Total Internship & Clinical Experience Experience Hours
  • Total Research Experience Hours
  • Total Volunteer Community Experience Experience Hours
  • Total Ministry Experience Hours

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

List Manager

The following fields were removed. If you have exports and lists that include these fields, you will want to review and update them as necessary.

  • TOEFL Official PBT fields
  • College Name field (export field name college_full_name). A different College Name field is still available in the List Manager and Export Manager and delivers the correct applicant data.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Program Selections

Some CASs are built where schools offer only one program per organization or most organizations only offer one program. If you participate in either one of these CAS types and only have one program, then WebAdMIT can automatically activate features for your single program.

Note that if your organization offers multiple programs within a CAS, then this feature does not apply to you.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Work Groups

In WebAdMIT, you can configure Work Groups to allow users to see specific panels on the Applicant Details Page. With this enhancement (from Release 11, 2023) if you remove access to a panel for a Work Group, the fields in that panel are also not available for the Work Group to see when creating exports, lists, or PDF manager templates. For example, if the Race and Ethnicity subpanel is not enabled for a Work Group, its members will not see the information from that panel when creating an export, and will not be able to create filters in List Manager using any of the fields from that panel.

As a result of this enhancement, reports that are not shared with Work Groups from the Report Settings page will be inaccessible to anyone who is not a WebAdMIT Administrator. Review the How Work Groups Impact Access to Features and Fields documentation to learn more about the impacts of this enhancement.

No action required by participating programs to use this enhancement.

Available at cycle launch

 

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