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Fee Structure: EngineeringCAS

Fee Structure

Application Processing Fee

EngineeringCAS uses a two-tier processing fee structure: 

  • $68 for an applicant’s first designation (i.e., program). 
  • $40 for each additional designation.  

As applicants add designations, the total processing fees due are tallied and displayed on the payment page. For example, if Aimee Applicant applies to three programs, her processing fees total $148.

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Program Fees

Using EngineeringCAS, programs can collect any applicable application fees, which are paid by applicants in addition to the application processing fee. These fees are configured by schools in WebAdMIT’s Configuration Portal on the Program Details page.

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Once these fees are configured by schools, they are collected by Liaison upon application submission, then distributed back to schools on a quarterly basis. 

For example, ABC University wants to collect $75 per designation. If Aimee Applicant applies to three programs at ABC University using EngineeringCAS, her program fees total $225 and her processing fees total $148, bringing her total fees due to $373. 

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Fee Waivers 

Processing Fee Waiver Codes

To offset the processing fee, schools can purchase Processing Fee Waiver Codes that can be provided to applicants. These codes are priced at the lower-tier rate of $40 but can be applied to a first designation. If an applicant redeems multiple codes, the first designation fee ($68) is waived before any additional designation fees. 

For example, ABC University purchases one Processing Fee Waiver Code from Liaison for $40 and then provides Aimee Applicant with the code. When she applies the code, she receives a $68 waiver, equal to the fee for her first designation. If she were to apply a second code, she would receive a $40 waiver.

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Program Fee Waiver Codes

In addition to purchasing Processing Fee Waiver Codes, schools can buy Program Fee Waiver Codes for any selected amount. For example, in addition to the Processing Fee Waiver Code noted above, ABC University purchases one Program Fee Waiver Code at a cost of $75 (equal to a program fee). When Aimee Applicant applies this code, she receives a $75 waiver. Note that this program fee waiver is added in addition to the processing fee waiver.   

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How to Request Coupons

To help applicants offset fees, schools can purchase coupons from Liaison. Click here to learn more. 

Financial Hardship Fee Assistance Program

Each cycle, Liaison covers the application processing fee (i.e., the fee Liaison charges applicants) for up to 5% of a school’s submitted applicants. These fees are offset via coupons that you can provide to applicants who demonstrate financial hardship. At the end of the cycle, Liaison performs a reconciliation comparing the coupons redeemed to the applications received, applying the 5% coupon pool and billing the school for any shortfall in applicant processing fees.

Conditions

The following conditions apply to this program:

  • Schools can request and issue coupons at any time throughout the cycle.
  • Schools can request coupon amounts in excess of the allotted 5%, but are responsible for funding any differences.
  • At the end of the cycle, Liaison will perform a reconciliation and will apply the coupon value toward your account balance.
    • If at the end of the cycle the total redeemed coupons amount equals more than the allotted 5%, Liaison will invoice the school for the difference.
    • If at the end of the cycle the total redeemed coupons amount equals less than the allotted 5%, no credits will be issued and no remaining balances will be carried forward or applied in other cycles.

Reconciliation Examples

To simplify the following examples, assume Liaison’s application processing fee is $25 and your program fee is $75.

Example 1: No Monies Owed

If in the cycle you expect to receive 1,200 applications, Liaison provides you with $1,500 in coupons that you can issue to applicants (5% of 1,200 = 60 x $25 = $1,500). At the end of the cycle, Liaison performs a reconciliation and determines that you received the expected 1,200 applications and that the $1,500 worth of issued coupons have been redeemed. Liaison applies the 5% coupon pool to the number of applications received (5% of 1,200 = 60 x $25 = $1,500). Because the total redeemed coupons amount ($1,500) is equal to the allotted 5% ($1,500), there are no monies owed to Liaison.   

Example 2: No Monies Owed/No Monies Refunded

If in the cycle you expect to receive 1,200 applications, Liaison provides you with $1,500 in coupons that you can issue to applicants (5% of 1,200 = 60 x $25 = $1,500). At the end of the cycle, Liaison performs a reconciliation and determines that you received 1,400 applications and that the $1,500 worth of issued coupons have been redeemed. Liaison applies the 5% coupon pool to the number of applications received (5% of 1,400 = 70 x $25 = $1,750). Because the total redeemed coupons amount ($1,500) is less than the allotted 5% ($1,750), the remaining $250 worth of coupons expire unused.

Example 3: Monies Owed to Liaison

If in the cycle you expect to receive 1,200 applications, Liaison provides you with $1,500 in coupons that you can issue to applicants (5% of 1,200 = 60 x $25 = $1,500). At the end of the cycle, Liaison performs a reconciliation and determines that you received 1,000 applications and that $1,500 worth of issued coupons have been redeemed. Liaison applies the 5% coupon pool to the number of applications received (5% of 1,000 = 50 x $25 = $1,250). Because the total redeemed coupons amount ($1,500) is greater than the allotted 5% ($1,250), Liaison invoices you for the outstanding $250.

Forecasting and Reporting

Schools that choose to use the fee assistance program benefit are encouraged to perform forecasting before the start of the cycle to estimate the amount of coupons to request. To help monitor applicant activity throughout the cycle, Liaison provides each school with a calendar-based, quarterly report of applicant activity within 60 days of quarter‐end (see reporting schedule below). These reports include the coupon codes that are issued and redeemed.  

Reporting Schedule

Calendar Quarter

Report Date

March 31

May 30

June 30

August 29

September 30

November 29

December 31

March 1

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