BioMedCAS Program User Guide
This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the BioMedCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.
Cycle Timeframes
CAS Applicant Portal
The Applicant Portal opens in mid-August and closes in mid-August. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the BioMedCAS Application Cycle Dates page.
CAS Configuration Portal
Between mid-May and mid-July, configurations are entered into the prelaunch environment. The account team reviews submitted configurations in July.
WebAdMIT
You can view new applicants and initiate a transfer settings shortly after the new cycle opens in mid-August.
Program Participation Requirements
Liaison requires all programs to designate two contacts at your institution who will receive all communication from BioMedCAS, including the configuration, application, and WebAdMIT launch notifications.
Applicant Portal
The first three sections of the BioMedCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the BioMedCAS application and BioMedCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the BioMedCAS Complete application status.
- BioMedCAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.
You can direct any applicant inquiries related to the application to BioMedCAS Customer Service.
Configuration Portal
Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.
Once you've configured your program, you'll need to have it approved by the account team before it is available to applicants.
Review the Program Transcript and Coursework Requirements and Application Statuses table below to learn how your transcript and coursework requirements affect the applicant's Application Status and the GPAs provided to you.
Program Transcript and Coursework Requirements and Application Statuses
This table is from the BioMedCAS Applicant Help Center. All links below will redirect you to that help center.
WebAdMIT
Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:
- Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants. To purchase coupons, use the Coupon Code Payment Gateway.
- Application Coupon Codes FAQ: view answers to frequently asked questions about offering coupon codes.
- Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
- Fee Structure: an explanation of the application fee structure.
- Integration Help Center and WebAdMIT API: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
- Requesting Official GRE CAS Codes: a guide on how to create CAS-specific codes in order to receive official GRE scores in WebAdMIT.
- Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.
The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.
For any questions, contact the Client Support Specialist Team.
Cycle Enhancements
2025-2026
The table below contains enhancements for BioMedCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
CAS Applicant Portal |
Extended Profile |
2027 was added as an answer to the Program Plan question. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Academic History – Colleges Attended |
Applicants are required to upload their unofficial domestic transcripts and/or foreign evaluations before they submit their application to your program. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Supporting Information – Documents |
A new Other document type is available. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Program Materials – Evaluations |
Applicants now request their letters of recommendation under the Program Materials section, and they can select specific evaluators for each program they apply to. Previously, applicants requested their recommendations under the Supporting Information section, and each recommendation was shared with all programs the applicant applied to. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Configuration Portal |
Evaluations |
You can configure the letters of evaluation you want applicants to submit to your program. |
Action required by all participating programs. |
Available now |
|
CAS Configuration Portal |
Kira Talent Assessment |
The Kira Talent Assessment integration is no longer available. |
Action required by all participating programs. |
Available now |
|
Liaison Letters |
Email Templates |
The evaluation request email template now includes the evaluator's last name in the salutation (e.g., Hi Jane Doe). |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Liaison Letters |
Recommendation Forms |
Recommenders can include comments on their ratings for Likert scales. You can view their comments within WebAdMIT and the full application PDF. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Applicant Details Page |
The CAS Custom Questions panel has subpanels by question block, so you can more easily find applicant data and restrict your users' access to it via Work Groups. |
Action required by participating programs choosing to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Applicant Details Page Email Templates Export Manager List Manager |
The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal. |
Action required by all participating programs. |
Available at cycle launch |
|
WebAdMIT |
Applicant Details Page Export Manager List Manager |
The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal. |
Action required by all participating programs. |
Available at cycle launch |
|
WebAdMIT |
Applicant Details Page Export Manager List Manager |
If your CAS has different recommendation types, a Letter Type column appears in the Evaluations panel and contains data for program-level recommendations. Additionally, a new Evaluation Sub Type field is available in the List Manager and Export Manager. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
2024-2025
The table below contains enhancements for BioMedCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Personal Information – Biographic Information |
A new My Name question was added where applicants can enter preferred first and/or middle names. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Academic History – Transcript Entry |
Applicants can view instructions when entering their coursework details. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Essay |
The COVID-19 essay question was removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Configuration Portal |
Documents |
You can request up to four additional Other document types for your program. |
Action required by participating programs choosing to use this enhancement. |
Available now |
|
WebAdMIT |
Export Manager List Manager |
The TOEFL Official PBT fields were removed. If you have exports and lists that include this field, you will want to review and update them as necessary. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Work Groups |
In WebAdMIT, you can configure Work Groups to allow users to see specific panels on the Applicant Details Page. With this enhancement (from Release 11, 2023) if you remove access to a panel for a Work Group, the fields in that panel are also not available for the Work Group to see when creating exports, lists, or PDF manager templates. For example, if the Race and Ethnicity subpanel is not enabled for a Work Group, its members will not see the information from that panel when creating an export, and will not be able to create filters in List Manager using any of the fields from that panel. As a result of this enhancement, reports that are not shared with Work Groups from the Report Settings page will be inaccessible to anyone who is not a WebAdMIT Administrator. Review the How Work Groups Impact Access to Features and Fields documentation to learn more about the impacts of this enhancement. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |