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PostBacCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the PostBacCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-August and closes in early August.

Configuration Portal

Between early June and mid-July, configurations are entered in the prelaunch environment. The Account Manager and Client Success Manager review submitted configurations in July.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in mid-August.

Program Participation Requirements

Liaison requires all programs to designate two contacts at your institution who will receive all communication from PostBacCAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the PostBacCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the PostBacCAS application and PostBacCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to PostBacCAS Customer Service.

Configuration Portal

The Configuration Portal Guide contains all information related to configuring your program in the Applicant Portal. You will need to first create your program in the prelaunch environment and have it approved by the Account Manager and Client Success Manager before it is available to applicants.

Use the following checklist to make sure you configure your program efficiently and completely. Also, review the best practices found at the end of these articles. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this in your program configurations.

Note that schools cannot select a deadline later than August 1 each cycle. Deadlines on the 1st and 15th of the month are preferred.

1. Review the Application

  • Review the current application to get a sense of the questions that are already included and what you may want to add.
  • Start to pull together any details about your program and school that you want to share with applicants in the application.

2. Be Aware of Cycle Rollovers

  • Keep in mind that all pages from the current cycle will be rolled over to the new cycle. 

3. Brand Your Program Page

  • Work with your Marketing or PR department to choose a branding image that meets the size and format specifications. Images have to be 900x270 pixels, and 250 KB or less.
  • Pull together your program’s introductory text and instructions, as well as any requirements information, including supplemental items/fees if you use a two-part application process.

4. Configure Questions and Question Rules

  • Review current school and supplemental applications to help you determine which questions you need to ask.

5. Configure Prerequisites

  • Pull together information on prerequisites, including any instructions. 

6. Configure Documents

  • Ensure you have specific instructions for any documents you are requesting.

☑ 7. Preview and Submit Your Program

  • Monitor your program’s status by returning to the Configuration Portal.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2020-2021

The table below contains enhancements for PostBacCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

The workflow for entering colleges has been improved. Enhancements include:

  • The option to employ an e-transcript vendor from within the application (e.g., Parchment, National Student Clearinghouse, or Credential Solutions, where applicable)
  • An improved process for uploading and previewing unofficial transcripts
  • Enhanced display of requirements

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Fees

The application fees are updated:

  • $135 for the first program an applicant applies to.
  • $50 for any additional programs they apply to.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Footer

The Liaison Privacy Policy is linked in the application footer.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

The Academic Infraction question is now two questions: one for academic performance disciplinary action and another for student conduct violations.

Additionally, an essay prompt and questions about how COVID-19 has impacted the applicant were added.

Finally, questions about why an applicant is applying for a postbaccalaureate program and their previous work experience were added.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application Page

The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Experiences

The Experience types are updated and include:

  • Extracurricular Activities
  • Healthcare Experience
  • Leadership Experience
  • Non-Healthcare Employment
  • Patient Care Experience
  • Research
  • Shadowing
  • Teaching Experience
  • Volunteer

Additionally, applicants can enter their experience's weekly hours.

The Experiences instructions are updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal Marketing

Website and Print

To help advertise PostBacCAS and your participation in it, you can use the following resources, built by the Liaison Marketing team:

  • CAS Apply Button: you can now insert a branded PostBacCAS button on your website to draw attention and site traffic to the PostBacCAS application. The button border is customizable to your school colors. Find the embed codes to add the button to your institution and program websites here.
  • CAS Printable Tabletop Posters & Buttons: drive applicants to the PostBacCAS application during your in-person recruitment events with a downloadable and printable poster and button. The poster and button can fit in any 8 x 11.5 frame or stand. Each poster and button are branded with the PostBacCAS logo and website. Print your poster here. Print your button here.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Organization Details

You can offer applicants a deep link to the application's Add Program page with your programs pre-filtered. This allows applicants to quickly access your programs without needing to set their own filters. If an applicant has not yet created an account, the deep link will first instruct them to create an account, and then will take them to the pre-filtered Add Program page.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

Configuration Portal

Questions

You can configure both organization- and program-level questions for your programs. This allows you to configure one set of questions that are asked by all programs in that organization for the CAS and cycle, and another set of questions that are asked by individual programs, as needed.

Additionally, if you use organization-level questions, then you can select if applicants can edit their responses to these questions after they've submitted their application.

Finally, when you create a question in the Configuration Portal, you can choose to hide the question in the full application PDF in WebAdMIT. These questions will still display on the Applicant Details page in WebAdMIT and be available in the List Manager and Export Manager.

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Account

Evaluators can now submit their evaluations as a guest, without creating a Letters by Liaison account. Guest users can create an account at any time while working in Letters by Liaison, and evaluators who already have an account can also complete an evaluation as a guest.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Application Status

The available Application Statuses match the applicant experience:

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Report Manager

A new Applicant-based report is available: Local Status History. This report includes the applicant’s:

  • CAS ID
  • Name
  • Designation
  • Designation WebAdMIT Label
  • Local Status
  • Local Status Changed Date
  • Local Status Changed By
  • Decision Code
  • Decision Code Changed Date
  • Decision Code Changed By

Every Local Status change for an applicant is listed on one row. If an applicant has multiple Local Status changes, the report will include multiple rows with this information. This information can still be accessed under the History panel on the Applicant Details page.

No action required by participating programs to use this enhancement.

Available at cycle launch

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