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Liaison

University of Nebraska Medical Center IPAP Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the University of Nebraska Medical Center (UNMC) IPAP Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in late September and closes in early September. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the UNMC IPAP Application Cycle Dates page.

Configuration Portal

Between mid-June and late August, configurations are entered into the prelaunch environment. The Account Manager, Client Success Manager, and University of Nebraska Medical Center review submitted configurations in August.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in late September.

Program Participation Requirements

University of Nebraska Medical Center requires all programs to designate two contacts at your institution who will receive all communication from UNMC IPAP, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the UNMC IPAP application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the UNMC IPAP application and UNMC IPAP Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to UNMC IPAP Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the Account Manager, Client Success Manager, and University of Nebraska Medical Center before it is available to applicants. If your program is reviewed after the cycle launches, the University of Nebraska Medical Center will approve it.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Letters by Liaison, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2022-2023

The table below contains enhancements for UNMC IPAP for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Chatbot

Liaison has partnered with Ada to offer an AI chatbot. The chatbot, nicknamed Cassie, leverages an API with CXone Expert, which hosts the CAS-specific Applicant Help Centers.

Applicants can access this chatbot once they are logged in to the application. The chatbot responds with information and links to the CAS-specific Applicant Help Center and, if needed, directs the applicant to live support with customer service.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Colleges Attended

If an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country.

If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

The following questions were added or updated:

  • Preferred Name
  • Legal Sex
  • Pronouns
  • Gender Identity

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Race & Ethnicity

A new Race question includes the Southwest Asian and North African answer value.

Additionally, the Race question is now required. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Program Plans

The Program Plans question, which asked the applicant when they intended to apply, was removed.

No action required by participating programs to use this enhancement.

Available at cycle launch

Letters by Liaison

Evaluation Forms

The following new evaluation forms were added:

  • Air Force IPAP Unit Commander
  • Interservice Physician Assistant Program
  • Physician Assistant Program

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

List Manager

The Evaluator Address field groupings and associated fields were removed. Be sure to review your existing lists and exports to review and update your criteria, if applicable.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

2021-2022

The table below contains enhancements for UNMC IPAP for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Standardized Tests

Applicants can report their CLEP (College Level Examination Program) tests in the Standardized Tests section.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information and Contact Information

Liaison utilizes the International Organization for Standardization (ISO) for a variety of standard "lookup" values, such as country names, states, etc. By default, the Country drop-down lists Taiwan as "Taiwan (Province of China)." This enhancement allows CASs to use an alternate name for Taiwan.

Note that this enhancement does not affect WebAdMIT or Admissions by Liaison, which will continue to display the ISO standard lookup value, Taiwan (Province of China).

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Various

You can now set a minimum number of characters on certain custom (i.e., essays) or numeric question types (i.e., Social Security Numbers). A message will notify applicants that they cannot save an answer until they enter the specific number of characters.

This can be combined with maximum character limits. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – COVID-19 Transcript Hardships

The COVID-19 Transcript Hardships section was removed. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Kira Talent Assessment

Kira Talent offers on-demand, timed video and timed written assignments that can be combined with the standard admissions process. You can link your Kira assessment to your program in the application by selecting Kira Assessment.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Question Rules

You can choose to request or require a document upload based on an applicant’s response to an Extended Profile or program-level question using the Show Document Question Rule.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Question Rules

You can choose to show or hide your programs based on an applicant’s response to an Extended Profile or program-level question using the Program Availability Question Rule.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Organizations and Programs

Association users can batch activate or reset programs to draft in the Configuration Portal. A new Organization column is added so association users can filter by organization and perform these batch actions more easily.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Lists

The PDF Manager for Full Application PDFs feature was enabled for the Honors Designation Field Criteria. 

No action required by participating programs to use this enhancement.

Available at cycle launch

2020-2021

The table below contains enhancements for UNMC IPAP for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

The workflow for entering colleges has been improved. Enhancements include:

  • The option to employ an e-transcript vendor from within the application (e.g., Parchment, National Student Clearinghouse, or Credential Solutions, where applicable)
  • An improved process for uploading and previewing unofficial transcripts
  • Enhanced display of requirements

Additionally, if you require applicants to upload unofficial copies of their transcripts, the Upload Transcript button appears for foreign institutions attended. Previously, the Upload Transcript button only appeared for US and English Canadian institutions.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application Page

The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Organization Details

You can offer applicants a deep link to the application's Add Program page with your programs pre-filtered. This allows applicants to quickly access your programs without needing to set their own filters. If an applicant has not yet created an account, the deep link will first instruct them to create an account, and then will take them to the pre-filtered Add Program page.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

Configuration Portal

Question Rules

The following new question rules are available:

  • You can configure alternate deadlines using the new Change Deadline question rule.
  • You can configure alternate fees using the new Change Fee question rule.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Questions

You can configure both organization- and program-level questions for your programs. This allows you to configure one set of questions that are asked by all programs in that organization for the CAS and cycle, and another set of questions that are asked by individual programs, as needed.

Additionally, if you use organization-level questions, then you can select if applicants can edit their responses to these questions after they've submitted their application.

Finally, when you create a question in the Configuration Portal, you can choose to hide the question in the full application PDF in WebAdMIT. These questions will still display on the Applicant Details page in WebAdMIT and be available in the List Manager and Export Manager.

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Account

Evaluators can now submit their evaluations as a guest, without creating a Letters by Liaison account. Guest users can create an account at any time while working in Letters by Liaison, and evaluators who already have an account can also complete an evaluation as a guest.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

You can quickly identify if an applicant has chosen to use the Professional Transcript Entry (PTE) service, where a PTE specialist enters the applicant’s completed coursework for an additional fee. The PTE Status field appears for all applicants under the Applicant Header on the Applicant Details page; it won’t appear in the full application PDF. It can be used in the List Manager, Export Manager, and Email Templates as a merge field. The possible values for this field include:

  • TE-Awaiting Transcripts: the applicant has not submitted all required, official transcripts to the CAS.
  • TE-Ready for Work: the applicant is in queue to have their coursework entered by a PTE specialist.
  • TE-Pending Approval: the applicant must approve the entered coursework before their application is given a Complete date and placed in line for verification. Note that the applicant may have to meet additional CAS requirements, such as a minimum number of evaluations completed, before being given a Complete date.
  • TE-Approved: the applicant has approved the entered coursework.

If an applicant did not elect to use the PTE service, their PTE status is blank.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

The Hispanic field in WebAdMIT aligns with the Do you consider yourself to be of Hispanic/Latino Origin? optional question from the Applicant Portal. Currently, when users export this field from WebAdMIT, an applicant’s response populates as:

  • Yes (if the applicant selected Yes) or
  • No (if the applicant selected No or didn’t answer the question).

A new Hispanic (Yes / No / Blank) field has been created to accurately reflect an applicant’s response to this Do you consider yourself to be of Hispanic/Latino Origin? question:

  • Yes (if the applicant selected Yes),
  • No (if the applicant selected No), or
  • Blank (if the applicant didn’t answer the question).

The Hispanic (Yes / No / Blank) field is available in the:

  • Applicant Header
  • List Manager
  • Export Manager
  • Race and Ethnicity subpanel under the Personal Information panel (note that this field is labeled as Hispanic)

The original Hispanic field is still available in WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Report Manager

A new Applicant-based report is available: Local Status History. This report includes the applicant’s:

  • CAS ID
  • Name
  • Designation
  • Designation WebAdMIT Label
  • Local Status
  • Local Status Changed Date
  • Local Status Changed By
  • Decision Code
  • Decision Code Changed Date
  • Decision Code Changed By

Every Local Status change for an applicant is listed on one row. If an applicant has multiple Local Status changes, the report will include multiple rows with this information. This information can still be accessed under the History panel on the Applicant Details page.

No action required by participating programs to use this enhancement.

Available at cycle launch

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