Release 3 – April 2, 2023

    Annual Spring 2023 Lookup Updates

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables." Periodically, we update these tables to include additional response options.

The new lookup values will be released in two phases: the first phase was released in Release 2 and the second phase is released in Release 3. The second phase of the new lookup table values are now available in the Applicant Portal.

These lookup table updates impact the following portals, some of which you may use. If you created a "crosswalk" from our portals to your local data in your SIS/CRM, you may need to update this crosswalk for the newly added options. For guidance on optimal implementation of the new values, review the Shared Lookup Table Updates for Spring 2023 page.

• Admissions by Liaison
• Analytics by Liaison
• API
• WebAdMIT

    Name Label Changes for Clarity and Inclusivity

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Several fields that collect applicant name information have been updated in the Personal Information, account creation, and My Profile pages:

• The Alternate Name question block is renamed Former Name, and the fields are updated to Former First Name, Former Middle Name, Former Last Name, and Nickname (if applicable).
• The Preferred Name question block is renamed My Name, and the fields are updated to My First Name and My Middle Name.
• The First or Given Name field in the account creation and My Profile pages is renamed Legal First Name.
• The Display Name field was removed from the account creation and My Profile pages.

This enhancement better supports inclusivity and clarity when collecting this information from applicants.

Note that the CAS API and WebAdMIT are not impacted by this change; you will continue to view the previous names for these fields.

Previous Alternate Name question block

New Former Name question block

Previous Preferred Name question block

New My Name question block

Previous First or Given Name field and Display Name field

New Legal First Name field (with Display Name field removed)

    Updated Advisor Documents Report

This enhancement is automatically available for use by all CASs that collect final decisions. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

You can now access the Advisor Documents report that contains final decision data for the 2021-2022 cycle. Only applicants who authorize releasing their data to advisors at their primary college attended are included in this report.

    PDF Manager’s Last Printed Date Available on the Applicant Details Page

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

Through the PDF Manager, you can record the Document Last Printed Date, which logs the last date you downloaded a batch of documents. You can log the Document Last Printed Date for the following document types:

• Electronically Submitted Evaluations
• Foreign Evaluations
• Full Application PDF
• Transcripts

With this enhancement, a new Last Printed Date column is available in the Documents and Evaluations panels on the Applicant Details page, and it records the most recent date a document was downloaded through a PDF Manager job. This enhancement allows you to more easily view this data in WebAdMIT. Previously, this date was not visible or accessible in WebAdMIT.

Documents panel

Evaluations panel

    Improved State Drop-down Display

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

The State drop-down now displays the country name next to the state name (e.g., Florida (United States)). This enhancement reduces confusion when the same state name exists in different countries. The State drop-down is located in the:

• List Manager
• Search page

This change does not impact the Export Manager; the State fields will continue to export with only the state name. To confirm the state’s location, you may want to export a Country field too.

    Standardized Test Filters Available for TOEFL and Select Dental Exams

This enhancement is automatically available for use by all CASs and participating programs that collect these standardized tests. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

The Export Manager and Scoring features currently allow you to add filters to select standardized tests; if the applicant took a test multiple times, you can apply some or all of these filters:

• Average of all of a test's scores
• Highest Overall Result from all of a test's scores
• Maximum value from all of a test's scores
• Most Recent Result from all of a test's scores

With this enhancement, these filter options are now available (where applicable) in the List Manager, Export Manager, and Scoring for the following tests:

• ADAT (Applicant Reported and Official)
• INDBE (Official)
• NBDE Part I (Applicant Reported and Official)
• NBDE Part II (Applicant Reported and Official)
• TOEFL (Applicant Reported and Official)

This enhancement allows you to manage further how WebAdMIT addresses multiple results for these standardized tests.

    Toolbar Renamed Menu Bar

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

The toolbar (i.e., the left column that contains links to searches, exports, features, and help material in WebAdMIT) is renamed Menu Bar. The new name more closely reflects the functionality within it. This new label appears when you pin templates to the Menu Bar from the List Manager, Export Manager, and Report Manager.

List Manager page

New Field List page

    WebAdMIT Migration to the Cloud

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

Liaison is migrating WebAdMIT to the cloud. The migration will occur between Friday, April 21 at 8 PM ET and Sunday, April 23 at 8 PM ET. Learn more about this migration and how it impacts you on the WebAdMIT Migration to the Cloud page.