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Liaison

BU Metropolitan College Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the BU Metropolitan College Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Important Contact Information

Contact or refer applicants to the BU Metropolitan College Application Support team at:

Contact the Client Support Specialist team for assistance with WebAdMIT at:

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-July and closes in late October. 

Configuration Portal

Between late March and late May, configurations are entered into the prelaunch environment.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in mid-July.

Program Participation Requirements

BU requires all programs to designate two contacts at your institution who will receive all communication from BU and BU Metropolitan College, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the BU Metropolitan College application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the BU Metropolitan College application and BU Metropolitan College Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to BU Metropolitan College Application Support.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

WebAdMIT

Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2025-2026

The table below contains enhancements for BU College of Fine Arts for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

A CAS can now replace the "foreign evaluation" language with "foreign transcript" to accurately reflect the desired documents applicants should submit.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Standardized Tests

Applicants can self-report their Duolingo test scores. You can view their scores under the Standardized Tests panel on the Applicant Details page.

Additionally, the instructional text was updated to better assist applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Program Materials – Documents

The Required Documents and Optional Documents headers have been removed.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Organization Details

The College Transcript sheet in the Export report now includes the following fields: 

  • Unofficial Transcript Required to Submit
  • Unofficial Foreign Evaluation Required to Submit

This enhancement allows you to capture all program configuration data, especially related to recent new features.

No action required by participating programs to use this enhancement.

Available now

Liaison Letters

Recommendation Forms

The recommendation form name was updated. 

Additionally, the Likert Criteria questions were updated. 

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

Export Manager

List Manager

If your CAS has different recommendation types, a Letter Type column appears in the Evaluations panel and contains data for program-level recommendations.

Additionally, a new Evaluation Sub Type field is available in the List Manager and Export Manager.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

The following fields were added to the Evaluators field grouping in WebAdMIT exports:

  • Program identifier
  • Program Name

These fields correspond with the evaluations added via the Program Materials (Quadrant 4) section of the application.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

Email Templates

Export Manager

List Manager

The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal.

Action required by all participating programs.

Available at cycle launch

WebAdMIT

Applicant Details Page

Export Manager

List Manager

The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal.

Action required by all participating programs.

Available at cycle launch

WebAdMIT

Login

You can now activate multi-factor authentication (MFA) using any standard two-factor authentication (2FA) app (e.g., Google Authenticator, Microsoft Authenticator, Authy, etc.). 

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Gateway

Association users can now reset select individual activities (e.g., supplemental application, schedule interview, extend offer, etc.) back to a draft status, as long as applicants have not used or completed the activity. 

No action required by participating programs to use this enhancement.

Available at cycle launch

2024-2025

The table below contains enhancements for BU College of Fine Arts for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Add Program

The Subconcentration and Subject Area columns were removed. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

A new Phonetic Name question was added. 

The Display Name question was updated. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

A new required conditional question was added: Do you intend to complete your program on a full-time or part-time basis?

Additionally, the Program Format question was removed. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Citizenship Information

The instructional text was updated to better assist applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Documents

The Supplemental Document document type was replaced with three new optional document types:

  • International Transcript Evaluation
  • English Proficiency Test Score Report
  • Language of Instruction Verification Letter

Additionally, the instructional text was updated to better assist applicants.  

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Program Materials

The Subconcentration and Subject Area attributes were removed from Program Details. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application

Applicants are restricted to submitting their application once to any number of programs.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Program Requirements

A new Personal Statement document type is available. 

No action required by participating programs to use this enhancement.

Available now

WebAdMIT

Work Groups

In WebAdMIT, you can configure Work Groups to allow users to see specific panels on the Applicant Details Page. With this enhancement (from Release 11, 2023) if you remove access to a panel for a Work Group, the fields in that panel are also not available for the Work Group to see when creating exports, lists, or PDF manager templates. For example, if the Race and Ethnicity subpanel is not enabled for a Work Group, its members will not see the information from that panel when creating an export, and will not be able to create filters in List Manager using any of the fields from that panel.

As a result of this enhancement, reports that are not shared with Work Groups from the Report Settings page will be inaccessible to anyone who is not a WebAdMIT Administrator. Review the How Work Groups Impact Access to Features and Fields documentation to learn more about the impacts of this enhancement.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

List Manager

The TOEFL Official PBT fields were removed. If you have exports and lists that include this field, you will want to review and update them as necessary.

No action required by participating programs to use this enhancement.

Available at cycle launch

 

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