This guide provides you with documentation, reference guides, videos, and direct links that answer common admissions questions about the ATCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.
The Applicant Portal opens in late June and closes in mid-June. Applicants must submit all applications by June 6, if not earlier per program configurations.
Between early March to late May, configurations are entered in the prelaunch environment. The Account Manager and Client Success Manager review submitted configurations during this period.
You can view new applicants and initiate a transfer settings shortly after the new cycle opens in late June.
- March 7, 2018: the Configuration Portal opens for ATCAS programs.
- May 25, 2018: the Configuration Portal closes for ATCAS programs.
- June 28, 2018: the ATCAS Applicant Portal opens for applicants.
- June 29, 2018: applicant data appears in WebAdMIT for programs that opened on June 28.
- June 6, 2019: the ATCAS Applicant Portal closes for applicants.
Program Participation Requirements
In order to participate in ATCAS, your program must meet the following criteria:
- Offer an accredited (or candidate status) professional and/or post-professional graduate degree program, and
- Be located at a regionally accredited institution and authorized by your state.
There is no cost for you to participate in ATCAS.
CAATE requires all programs to designate one contact at your institution who will receive all communication from CAATE and ATCAS, including the configuration, application, and WebAdMIT launch notifications.
The first three sections of the ATCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the ATCAS application and ATCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Requirements for the ATCAS Complete application status can be found here.
- ATCAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application and a FAQs section.
Review the topics below for additional information about the ATCAS application:
- Sending Official Transcripts: all required official US and English Canadian transcripts must be sent from the institution's registrar's office to ATCAS either electronically or by mail. You will receive a high-resolution PDF of each transcript in WebAdMIT.
- Sending Official Test Scores: applicants can report official GRE scores through ATCAS and you can receive them in WebAdMIT. You will need to obtain an ATCAS GRE Code (unique to your program and separate from your university code) in order to do this. See the WebAdMIT section below for more information.
- Evaluations: applicants must submit at least 2 evaluation (i.e., letters of reference) requests and may submit up to 4. All evaluations are shared with every program the applicant applies to.
- Personal Statement: applicants must upload a Personal Statement in the application, and it is shared with every program the applicant applies to. The Personal Statement asks applicants to describe their professional goals, including why they have chosen Athletic Training as a career.
- CV/Résumé: applicants can choose to upload an optional CV/Résumé in the application, and it is shared with every program the applicant applies to.
You can direct any applicant inquiries related to the application to ATCAS Customer Service.
The Configuration Portal Guide contains all information related to configuring your program for the Program Materials section in the Applicant Portal. You will need to first create your program in the prelaunch environment and have it approved by the Account Manager and Client Success Manager before it is available to applicants. Note that if you need to configure your program after the prelaunch configuration deadline has passed, you'll need to configure it under your account in production. Please see your Account Manager for any questions.
Use the following checklist to make sure you configure your program efficiently and completely. Also, review the best practices found at the end of these articles. If any optional sections of the application are required for your program (e.g., CV/Résumé, Experiences, Observation Hours, official GRE scores, etc.), you'll want to note this in your program configurations.
- Review the current application to get a sense of the questions that are already included and what you may want to add.
- Start to pull together any details about your program and school that you want to share with applicants in the application.
- Keep in mind that all pages from the current cycle will be rolled over to the new cycle.
- Work with your Marketing or PR department to choose a branding image that meets the size and format specifications. Images have to be 900x270 pixels, and 250 KB or less.
- Pull together your program’s introductory text and instructions, as well as any requirements information, including supplemental items/fees if you use a two-part application process.
- Review current school and supplemental applications to help you determine which questions you need to ask.
- Pull together information on prerequisites, including any instructions.
☑ 6. Configure Documents
- Ensure you have specific instructions for any documents you are requesting.
- Monitor your program’s status by returning to the Configuration Portal.
Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:
- API Overview: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
- Custom Export Field Layout: a comprehensive list of all fields available in the Export Manager, including associated lookup tables.
- Master College Code List: a comprehensive list of all college names and their respective Liaison, MDB, CEEB, FICE, and/or IPED codes.
- Requesting Official GRE CAS Codes: a guide on how to create CAS-specific codes in order to receive official GRE scores in WebAdMIT.
- To apply for an ATCAS GRE code, click here.
- Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.
The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.
For any questions, contact the Client Support Specialist Team.