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ATCAS Program User Guide

This guide contains information that is specific to ATCAS programs.

This guide provides you with documentation, reference guides, videos, and direct links that answer common admissions questions about the ATCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in late June and closes in mid-June. Applicants must submit all applications by June 6, if not earlier per program configurations.

Configuration Portal

Between early March to late May, configurations are entered in the prelaunch environment. The Account Manager and Client Success Manager review submitted configurations during this period.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in late June.

Important Dates

  • March 7, 2018: the Configuration Portal opens for ATCAS programs.
  • May 25, 2018: the Configuration Portal closes for ATCAS programs.
  • June 28, 2018: the ATCAS Applicant Portal opens for applicants.
  • June 29, 2018: applicant data appears in WebAdMIT for programs that opened on June 28.
  • June 6, 2019: the ATCAS Applicant Portal closes for applicants.

Program Participation Requirements

In order to participate in ATCAS, your program must meet the following criteria:

  • Offer an accredited (or candidate status) professional and/or post-professional graduate degree program, and 
  • Be located at a regionally accredited institution and authorized by your state.
    • Note: programs seeking accreditation can participate in ATCAS, but must include the following statement on the program Home Page
      ​​
      " _______is currently seeking accreditation for their new Athletic Training program and is not accredited by the Commission on Accreditation of Athletic Training Education (CAATE). The institution will be submitting a self-study to begin the accreditation process on _____, 20__.  Submission of the self­-study and completion of a site visit does not guarantee that the program will become accredited. Students that graduate from the program prior to accreditation WILL NOT be eligible to sit for the credentialing examination for athletic trainers and will not be eligible for licensure in most states."

There is no cost for you to participate in ATCAS.

CAATE requires all programs to designate one contact at your institution who will receive all communication from CAATE and ATCAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the ATCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the ATCAS application and ATCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

Review the topics below for additional information about the ATCAS application:

  • Sending Official Transcripts: all required official US and English Canadian transcripts must be sent from the institution's registrar's office to ATCAS either electronically or by mail. You will receive a high-resolution PDF of each transcript in WebAdMIT.
  • Sending Official Test Scores: applicants can report official GRE scores through ATCAS and you can receive them in WebAdMIT. You will need to obtain an ATCAS GRE Code (unique to your program and separate from your university code) in order to do this. See the WebAdMIT section below for more information.
  • Evaluations: applicants must submit at least 2 evaluation (i.e., letters of reference) requests and may submit up to 4. All evaluations are shared with every program the applicant applies to.
  • Personal Statement: applicants must upload a Personal Statement in the application, and it is shared with every program the applicant applies to. The Personal Statement asks applicants to describe their professional goals, including why they have chosen Athletic Training as a career.
  • CV/Résumé: applicants can choose to upload an optional CV/Résumé in the application, and it is shared with every program the applicant applies to.

You can direct any applicant inquiries related to the application to ATCAS Customer Service.

Configuration Portal

The Configuration Portal Guide contains all information related to configuring your program for the Program Materials section in the Applicant Portal. You will need to first create your program in the prelaunch environment and have it approved by the Account Manager and Client Success Manager before it is available to applicants. Note that if you need to configure your program after the prelaunch configuration deadline has passed, you'll need to configure it under your account in production. Please see your Account Manager for any questions.

Use the following checklist to make sure you configure your program efficiently and completely. Also, review the best practices found at the end of these articles. If any optional sections of the application are required for your program (e.g., CV/Résumé, Experiences, Observation Hours, official GRE scores, etc.), you'll want to note this in your program configurations.

1. Review the Application

  • Review the current application to get a sense of the questions that are already included and what you may want to add.
  • Start to pull together any details about your program and school that you want to share with applicants in the application.

2. Be Aware of Cycle Rollovers

  • Keep in mind that all pages from the current cycle will be rolled over to the new cycle. 

3. Brand Your Program Page

  • Work with your Marketing or PR department to choose a branding image that meets the size and format specifications. Images have to be 900x270 pixels, and 250 KB or less.
  • Pull together your program’s introductory text and instructions, as well as any requirements information, including supplemental items/fees if you use a two-part application process.

4. Configure Questions and Question Rules

  • Review current school and supplemental applications to help you determine which questions you need to ask.

5. Configure Prerequisites

  • Pull together information on prerequisites, including any instructions. 

6. Configure Documents

  • Ensure you have specific instructions for any documents you are requesting.

7. Preview and Submit Your Program

  • Monitor your program’s status by returning to the Configuration Portal.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2020-2021

The table below contains enhancements for ATCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

The workflow for entering colleges has been improved. Enhancements include:

  • The option to employ an e-transcript vendor from within the application (e.g., Parchment, National Student Clearinghouse, or Credential Solutions, where applicable)
  • An improved process for uploading and previewing unofficial transcripts
  • Enhanced display of requirements

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Add Program Page

Applicants can skip the Add Program page after creating their account.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Logo

ATCAS has a new logo to match CAATE's rebranding.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application Page

The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Organization Details

You can offer applicants a deep link to the application's Add Program page with your programs pre-filtered. This allows applicants to quickly access your programs without needing to set their own filters. If an applicant has not yet created an account, the deep link will first instruct them to create an account, and then will take them to the pre-filtered Add Program page.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

Configuration Portal

Program Details

A new required field, Accreditation Status, is added to Program Details. You can select from the following options:

  • Accredited
  • Seeking Accreditation
  • Degree Transition Pending

Additionally, the Degree and Program Type fields are now required and have standard answers.

Action required by all participating programs.

Available now

Configuration Portal

Questions

When you create a question in the Configuration Portal, you can choose to hide the question in the full application PDF in WebAdMIT. These questions will still display on the Applicant Details page in WebAdMIT and be available in the List Manager and Export Manager.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Applicant Details Page

You can quickly identify if an applicant has chosen to use the Professional Transcript Entry (PTE) service, where a PTE specialist enters the applicant’s completed coursework for an additional fee. The PTE Status field appears for all applicants under the Applicant Header on the Applicant Details page; it won’t appear in the full application PDF. It can be used in the List Manager, Export Manager, and Email Templates as a merge field. The possible values for this field include:

  • TE-Awaiting Transcripts: the applicant has not submitted all required, official transcripts to the CAS.
  • TE-Ready for Work: the applicant is in queue to have their coursework entered by a PTE specialist.
  • TE-Pending Approval: the applicant must approve the entered coursework before their application is given a Complete date and placed in line for verification. Note that the applicant may have to meet additional CAS requirements, such as a minimum number of evaluations completed, before being given a Complete date.
  • TE-Approved: the applicant has approved the entered coursework.

If an applicant did not elect to use the PTE service, their PTE status is blank.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

In-Progress Applicants

You can view all applicant data for In Progress applicants. Their information can still change before they submit their application to your program. Review the Data Visibility of In Progress Applicants guide to learn how to work with the full view of In Progress applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Report Manager

A new Applicant-based report is available: Local Status History. This report includes the applicant’s:

  • CAS ID
  • Name
  • Designation
  • Designation WebAdMIT Label
  • Local Status
  • Local Status Changed Date
  • Local Status Changed By
  • Decision Code
  • Decision Code Changed Date
  • Decision Code Changed By

Every Local Status change for an applicant is listed on one row. If an applicant has multiple Local Status changes, the report will include multiple rows with this information. This information can still be accessed under the History panel on the Applicant Details page.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Transfer Settings

You can carry forward deferred applicants into the next cycle using Transfer Settings.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

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