BU School of Social Work Program User Guide

Important Contact Information

Contact or refer applicants to the BU School of Social Work Application Support team at:

Email: ssw-info.bu@liaisoncas.com
Phone: 857-304-2004

Contact the Client Support Specialist team for assistance with WebAdMIT at:

Webform
Email: buprogramsupport@liaisonedu.com
Phone: 857-304-2012

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early July and closes in mid-July.

Configuration Portal

Between early April and mid-June, configurations are entered in the prelaunch environment.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early July.

Program Participation Requirements

BU requires all programs to designate two contacts at your institution who will receive all communication from BU and BU School of Social Work, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the BU School of Social Work application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the BU School of Social Work application and BU School of Social Work Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Requirements for the BU School of Social Work Complete application status can be found here.

You can direct any applicant inquiries related to the application to BU School of Social Work Application Support.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

API Overview: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants.
Custom Export Field Layout: a comprehensive list of all fields available in the Export Manager, including associated lookup tables.
Deferring Applicants via the Liaison-assisted Deferral Process: learn how to transfer deferred applicants from one cycle to the next.
Invitation Codes Reference Guide: learn how to offer individual deadline extensions directly to applicants.
Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
Master College Code List: a comprehensive list of all college names and their respective Liaison, MDB, CEEB, FICE, and/or IPED codes.
Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2021-2022

The table below contains enhancements for BU School of Social Work for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
Applicant Portal	Login Page	The LinkedIn link in the page footer was updated.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Reapplying	The instructions text was updated to better assist applicants.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Biographic Information and Contact Information	Liaison utilizes the International Organization for Standardization (ISO) for a variety of standard "lookup" values, such as country names, states, etc. By default, the Country drop-down lists Taiwan as "Taiwan (Province of China)." This enhancement allows CASs to use an alternate name for Taiwan. Note that this enhancement does not affect WebAdMIT or Admissions by Liaison, which will continue to display the ISO standard lookup value, Taiwan (Province of China).	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Biographic Information	A new Preferred Pronouns question was added. Additionally, the Sex question text was updated to While we understand that your sex may not necessarily be binary, this information is required for reporting purposes to the U.S. Federal Government using these values only. What is your sex?	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Other Information	The Additional Questions section was moved out of the conditional Degree Option question.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Various	You can now set a minimum number of characters on certain custom (i.e., essays) or numeric question types (i.e., Social Security Numbers). A message will notify applicants that they cannot save an answer until they enter the specific number of characters. This can be combined with maximum character limits.	No action required by participating programs to use this enhancement.	Available at cycle launch
Configuration Portal	Question Rules	You can choose to request or require a document upload based on an applicant’s response to an Extended Profile or program-level question using the Show Document Question Rule.	Action required by participating programs choosing to use this enhancement.	Available now
Configuration Portal	Organizations and Programs	Association users can batch activate or reset programs to draft in the Configuration Portal. A new Organization column is added so association users can filter by organization and perform these batch actions more easily.	Action required by participating programs choosing to use this enhancement.	Available now
Configuration Portal	Program Details	PHD was updated to PhD in the Degree drop-down.	No action required by participating programs to use this enhancement.	Available now
Configuration	Program Documents	An Additional Document Document Type was added.	No action required by participating programs to use this enhancement.	Available now
WebAdMIT	Applicant Details Page	You can now view which applicants reapplied from a previous cycle in WebAdMIT. The Applicant Previously Applied to CAS field populates as Yes or No.	No action required by participating programs to use this enhancement.	Available at cycle launch

2020-2021

The table below contains enhancements for BU School of Social Work for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
Applicant Portal	Academic History – Colleges Attended	The workflow for entering colleges has been improved. Enhancements include: The option to employ an e-transcript vendor from within the application (e.g., Parchment, National Student Clearinghouse, or Credential Solutions, where applicable) An improved process for uploading and previewing unofficial transcripts Enhanced display of requirements	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Academic History – Standardized Tests	The instructions font is now uniform.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Add Program Page	Degree is added as a column to the Add Program search results.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Other Information	The How did you hear about us? question has updated answer options. The Financial Aid question was updated with clearer instructions. Two new questions, Language Proficiency and Did you connect with the Admissions Team?, were added.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Release Statement	A new Privacy Statement has been added.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Submit Application Page	The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.	No action required by participating programs to use this enhancement.	Available at cycle launch
Configuration Portal	Questions	When you create a question in the Configuration Portal, you can choose to hide the question in the full application PDF in WebAdMIT. These questions will still display on the Applicant Details page in WebAdMIT and be available in the List Manager and Export Manager.	Action required by participating programs choosing to use this enhancement.	Available now
WebAdMIT	Assignments	Previously, when a reviewer was assigned an Assignment in WebAdMIT, they received an email the next day, listing all Assignments given to them, regardless if the reviewer already completed them. Now reviewers only receive the daily Assignment email if they have incomplete Assignments from the previous day.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Export Manager	The Hispanic field in WebAdMIT aligns with the Do you consider yourself to be of Hispanic/Latino Origin? optional question from the Applicant Portal. Currently, when users export this field from WebAdMIT, an applicant’s response populates as: Yes (if the applicant selected Yes) or No (if the applicant selected No or didn’t answer the question). A new Hispanic (Yes / No / Blank) field has been created to accurately reflect an applicant’s response to this Do you consider yourself to be of Hispanic/Latino Origin? question: Yes (if the applicant selected Yes), No (if the applicant selected No), or Blank (if the applicant didn’t answer the question). The Hispanic (Yes / No / Blank) field is available in the: Applicant Header List Manager Export Manager Race and Ethnicity subpanel under the Personal Information panel (note that this field is labeled as Hispanic) The original Hispanic field is still available in WebAdMIT.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Report Manager	A new Applicant-based report is available: Local Status History. This report includes the applicant’s: CAS ID Name Designation Designation WebAdMIT Label Local Status Local Status Changed Date Local Status Changed By Decision Code Decision Code Changed Date Decision Code Changed By Every Local Status change for an applicant is listed on one row. If an applicant has multiple Local Status changes, the report will include multiple rows with this information. This information can still be accessed under the History panel on the Applicant Details page.	No action required by participating programs to use this enhancement.	Available at cycle launch