BU Wheelock College of Education and Human Development Program User Guide
This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the BU Wheelock College of Education and Human Development Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.
Important Contact Information
Contact or refer applicants to the BU Wheelock College of Education and Human Development Application Support team at:
- Email: support@bu-wed.myliaison.com
- Phone: 857-304-2006
Contact the Client Support Specialist team for assistance with WebAdMIT at:
- Webform
- Email: webadmitsupport@liaisonedu.com
- Phone: 857-304-2020
Cycle Timeframes
Applicant Portal
The Applicant Portal opens in mid-August and closes in mid-August.
Configuration Portal
Between mid-April and early July, configurations are entered into the prelaunch environment.
WebAdMIT
You can view new applicants and initiate a transfer settings shortly after the new cycle opens in mid-August.
Program Participation Requirements
BU requires all programs to designate two contacts at your institution who will receive all communication from BU and BU Wheelock College of Education and Human Development, including the configuration, application, and WebAdMIT launch notifications.
Applicant Portal
The first three sections of the BU Wheelock College of Education and Human Development application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the BU Wheelock College of Education and Human Development application and BU Wheelock College of Education and Human Development Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the BU Wheelock College of Education and Human Development Complete application status.
You can direct any applicant inquiries related to the application to BU Wheelock College of Education and Human Development Application Support.
Configuration Portal
WebAdMIT
Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:
- Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants. To purchase coupons, use this webform.
- Application Coupon Codes FAQs: view answers to frequently asked questions about coupon codes.
- Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
- Deferring Applicants via the Liaison-assisted Deferral Process: learn how to transfer deferred applicants from one cycle to the next.
- Integration Help Center and WebAdMIT API: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
- Invitation Codes Reference Guide: learn how to offer individual deadline extensions directly to applicants.
- Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
- Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.
The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.
For any questions, contact the Client Support Specialist Team.
Cycle Enhancements
2025-2026
The table below contains enhancements for BU Wheelock College of Education and Human Development for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Add Programs |
The Subconcentration and Deadline filters were removed. Additionally, the Year column was removed, a Track column was added, and the columns were reordered. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Other Information |
The Do you intend to study part-time or full-time question was updated to Do you intend to study full-time (12+ credits/semester) or part-time (11 or fewer credits/semester). Additionally, the list of BU Wheelock Partner School or Network affiliates was updated. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Academic History – Colleges Attended |
Applicants are required to upload their unofficial domestic transcripts and/or foreign evaluations before they submit their application to your program. A CAS can replace the "foreign evaluation" language with "foreign transcript" to accurately reflect the desired documents applicants should submit. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Academic History – Standardized Tests |
Applicants can self-report their Duolingo test scores. You can view their scores under the Standardized Tests panel on the Applicant Details page. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Documents |
The instructional text was updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Program Materials – Documents |
The Required Documents and Optional Documents headers have been removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Configuration Portal |
Organization Details |
The College Transcript sheet in the Export report now includes the following fields:
This enhancement allows you to capture all program configuration data, especially related to recent new features. |
No action required by participating programs to use this enhancement. |
Available now |
|
Liaison Letters |
Recommendation Form |
The recommendation form name was updated to remove cycle years. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Export Manager |
The following fields were added to the Evaluators field grouping in WebAdMIT exports:
These fields correspond with the evaluations added via the Program Materials (Quadrant 4) section of the application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Applicant Details Page Email Templates Export Manager List Manager |
The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal. |
Action required by all participating programs. |
Available at cycle launch |
|
WebAdMIT |
Applicant Details Page Export Manager List Manager |
The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal. |
Action required by all participating programs. |
Available at cycle launch |
|
WebAdMIT |
Applicant Gateway |
Association users can now reset select individual activities (e.g., supplemental application, schedule interview, extend offer, etc.) back to a draft status, as long as applicants have not used or completed the activity. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Login |
You can now activate multi-factor authentication (MFA) using any standard two-factor authentication (2FA) app (e.g., Google Authenticator, Microsoft Authenticator, Authy, etc.). |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
2024-2025
The table below contains enhancements for BU Wheelock College of Education and Human Development for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Login |
The background image was updated. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Reapplying |
The instructional text was updated for clarity. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Biographic Information |
A Phonetic Name question was added. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Other Information |
The Are you a current BU student or alum question was split into two separate questions:
The following answer options were added to the Affiliate of BU Wheelock Partner School or Network question.
|
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Documents |
The instructional text was updated for clarity. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Export Manager List Manager |
The TOEFL Official PBT fields were removed. If you have exports and lists that include this field, you will want to review and update them as necessary. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Work Groups |
In WebAdMIT, you can configure Work Groups to allow users to see specific panels on the Applicant Details Page. With this enhancement (from Release 11, 2023) if you remove access to a panel for a Work Group, the fields in that panel are also not available for the Work Group to see when creating exports, lists, or PDF manager templates. For example, if the Race and Ethnicity subpanel is not enabled for a Work Group, its members will not see the information from that panel when creating an export, and will not be able to create filters in List Manager using any of the fields from that panel. As a result of this enhancement, reports that are not shared with Work Groups from the Report Settings page will be inaccessible to anyone who is not a WebAdMIT Administrator. Review the How Work Groups Impact Access to Features and Fields documentation to learn more about the impacts of this enhancement. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |