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Liaison

BU Wheelock College of Education and Human Development Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the BU Wheelock College of Education and Human Development Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Important Contact Information

Contact or refer applicants to the BU Wheelock College of Education and Human Development Application Support team at:

Contact the Client Support Specialist team for assistance with WebAdMIT at:

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-August and closes in mid-August.

Configuration Portal

Between early May and mid-July, configurations are entered in the prelaunch environment.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in mid-August.

Program Participation Requirements

BU requires all programs to designate two contacts at your institution who will receive all communication from BU and BU Wheelock College of Education and Human Development, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the BU Wheelock College of Education and Human Development application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the BU Wheelock College of Education and Human Development application and BU Wheelock College of Education and Human Development Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

  • Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
  • Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
    • Requirements for the BU Wheelock College of Education and Human Development Complete application status can be found here.

You can direct any applicant inquiries related to the application to BU Wheelock College of Education and Human Development Application Support.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2021-2022 

The table below contains enhancements for BU Wheelock College of Education and Human Development for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal 

Login Page

A LinkedIn link was added to the social media link page footer. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Extended Profile 

A new Extended Profile feature was added, which are question(s) an applicant must answer after they create their application and before they can select programs or complete any part of the application.

The Extended Profile has only one question: Have you earned a master’s degree, or are you currently enrolled in a master’s degree program?

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Reapplying

The instructions text was updated to better assist applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal Personal Information – Biographic Information and Contact Information

Liaison utilizes the International Organization for Standardization (ISO) for a variety of standard "lookup" values, such as country names, states, etc. By default, the Country drop-down lists Taiwan as "Taiwan (Province of China)." This enhancement allows CASs to use an alternate name for Taiwan.

Note that this enhancement does not affect WebAdMIT or Admissions by Liaison, which will continue to display the ISO standard lookup value, Taiwan (Province of China).

No action required by participating programs to use this enhancement. Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

A new Preferred Pronouns question was added.

Additionally, the Sex question text was updated to While we understand that your sex may not necessarily be binary, this information is required for reporting purposes to the U.S. Federal Government using these values only. What is your sex?

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal 

Personal Information - Other Information

Additional answer options were added to the If you are affiliated with a different partner question. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal 

Personal Information - Other Information

A Which social media outlet? question now displays when applicants select Social Media for the How did you first hear about Boston University Wheelock College of Education & Human Development? question.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal 

Academic History - Colleges Attended

The instructions text was updated to better assist applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal 

Academic History - Standardized Tests

The GRE and MAT tests were removed from the Standardized Tests page. 

Additionally, the instructions text was updated to include TOEFL and IELTS score minimums:

  • TOEFL: Minimum score of 100 for all programs 

  • IELTS: Minimum score of 7 for all programs 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal 

Supporting Information - Documents

The Equity and Inclusion Statement text was updated. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal  Program Materials  The placement of Program and Subconcentration was swapped in the Program Details section.  No action required by participating programs to use this enhancement. Available at cycle launch

Applicant Portal

Coupon Codes

You can offer organization-specific coupon codes to applicants. Applicants can only use the coupon for a program at your organization.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Add Program Page

A Deadline column was added. Additionally, the Delivery column was moved. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application

Applicants are now restricted to submitting their application to one program per year.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Various

You can now set a minimum number of characters on certain custom (i.e., essays) or numeric question types (i.e., Social Security Numbers). A message will notify applicants that they cannot save an answer until they enter the specific number of characters.

This can be combined with maximum character limits. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Question Rules

You can now use the following question rules when configuring your programs:

  • Change Fee Question Rule: create alternate fees for applicants.
  • Program Availability Question Rule: show or hide your programs based on an applicant’s response to an Extended Profile or program-level question.
  • Show Document Question Rule: request or require a document upload based on an applicant’s response to an Extended Profile or program-level question.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Organizations and Programs

Association users can batch activate or reset programs to draft in the Configuration Portal. A new Organization column is added so association users can filter by organization and perform these batch actions more easily.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Program Details

A Certificate option was added to the Degree drop-down. 

No action required by participating programs to use this enhancement.

Available now

Configuration Portal Program Details An Additional Document Document Type was added.  No action required by participating programs to use this enhancement. Available now

WebAdMIT

Applicant Details Page

You can now view which applicants reapplied from a previous cycle in WebAdMIT. The Applicant Previously Applied to CAS field populates as Yes or No.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT Applicant Details Page In Progress applicants now appear in all searches, lists, and exports when Full View is selected.  No action required by participating programs to use this enhancement. Available at cycle launch
WebAdMIT Clipboard You can now add multiple applicants to your Clipboard by uploading a CSV file of their CAS IDs. This enhancement can make your review process more efficient. Review the Using the Clipboard page for more information. Action required by participating programs choosing to use this enhancement. Available at cycle launch

2020-2021

The table below contains enhancements for BU Wheelock College of Education and Human Development for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

The workflow for entering colleges has been improved. Enhancements include:

  • The option to employ an e-transcript vendor from within the application (e.g., Parchment, National Student Clearinghouse, or Credential Solutions, where applicable)
  • An improved process for uploading and previewing unofficial transcripts
  • Enhanced display of requirements

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Colleges Attended

Academic History – GPA Entries

Academic History – Standardized Tests

Login Page

Supporting Information – Documents

Supporting Information – Recommendations

The instructions text are updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Emails

The emails automatically sent to applicants throughout the application cycle (e.g., Welcome email, Recommendation Request email, etc.) are updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Footer

The Boston University link was replaced with Applicant Requirements.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

The Partner Organization Affiliation question has updated answer options.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Release Statement

A new Privacy Statement has been added.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Re-applicant Page

The Office of Graduate Enrollment email is updated to whegrad@bu.edu.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application Page

The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Question Rules

When applicants select a program and answer a program-specific or Extended Profile question, their deadline date can update based on the program’s configurations. If an applicant selects an answer that offers multiple deadlines, then the deadline that the program selected as highest priority displays. If an applicant’s answer is linked to only expired programs, the applicant receives a warning message, advising them to select an alternate program or to contact their program.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Questions

When you create a question in the Configuration Portal, you can choose to hide the question in the full application PDF in WebAdMIT. These questions will still display on the Applicant Details page in WebAdMIT and be available in the List Manager and Export Manager.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Assignments

Previously, when a reviewer was assigned an Assignment in WebAdMIT, they received an email the next day, listing all Assignments given to them, regardless if the reviewer already completed them. Now reviewers only receive the daily Assignment email if they have incomplete Assignments from the previous day.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

The Hispanic field in WebAdMIT aligns with the Do you consider yourself to be of Hispanic/Latino Origin? optional question from the Applicant Portal. Currently, when users export this field from WebAdMIT, an applicant’s response populates as:

  • Yes (if the applicant selected Yes) or
  • No (if the applicant selected No or didn’t answer the question).

A new Hispanic (Yes / No / Blank) field has been created to accurately reflect an applicant’s response to this Do you consider yourself to be of Hispanic/Latino Origin? question:

  • Yes (if the applicant selected Yes),
  • No (if the applicant selected No), or
  • Blank (if the applicant didn’t answer the question).

The Hispanic (Yes / No / Blank) field is available in the:

  • Applicant Header
  • List Manager
  • Export Manager
  • Race and Ethnicity subpanel under the Personal Information panel (note that this field is labeled as Hispanic)

The original Hispanic field is still available in WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Report Manager

A new Applicant-based report is available: Local Status History. This report includes the applicant’s:

  • CAS ID
  • Name
  • Designation
  • Designation WebAdMIT Label
  • Local Status
  • Local Status Changed Date
  • Local Status Changed By
  • Decision Code
  • Decision Code Changed Date
  • Decision Code Changed By

Every Local Status change for an applicant is listed on one row. If an applicant has multiple Local Status changes, the report will include multiple rows with this information. This information can still be accessed under the History panel on the Applicant Details page.

No action required by participating programs to use this enhancement.

Available at cycle launch

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