CSDCAS Program User Guide

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-July and closes in early July. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the CSDCAS Application Cycle Dates page.

Configuration Portal

Between mid-April and mid-June, configurations are entered into the prelaunch environment. The Account Manager and Client Success Manager review submitted configurations in July.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in mid-July.

Program Participation Requirements

CSDCAS requires all programs to submit a participation agreement to CAPCSD and the Account Manager. When submitting this form, also designate two contacts at your institution who will receive all communication from CAPCSD and CSDCAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the CSDCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the CSDCAS application and CSDCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the CSDCAS Complete application status.
CSDCAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.

You can direct any applicant inquiries related to the application to CSDCAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the Account Manager, Client Success Manager, and CAPCSD before it is available to applicants. If your program is reviewed after the cycle launches, CAPCSD will approve it.

You must use a CSDCAS pre-approved deadline and use the Show Deadline option. Additionally, if you want applicants to submit an essay, you must configure it as either a Document or a Question as a CAS-level essay is not required.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

API Overview: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants. To purchase coupons, use the Coupon Code Payment Gateway.
Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
Deferring Applicants via Transfer Settings: learn how to transfer deferred applicants from one cycle to the next.
Invitation Codes Reference Guide: learn how to offer individual deadline extensions directly to applicants.
Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
Reporting Final Decision Codes: learn how to use WebAdMIT to place applicants in Decision Codes and report them back to CAPCSD.
- Note that CSDCAS requires you to report the following Decision Codes by September 30 for the previous cycle:
  - Offer Withdrawn
  - Offer Declined
  - Matriculated
  - Denied
  - Deferred
  - Applicant Withdrew
Requesting Official GRE CAS Codes: a guide on how to create CAS-specific codes in order to receive official GRE scores in WebAdMIT.
Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Letters by Liaison, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2022-2023

The table below contains enhancements for CSDCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
Applicant Portal	Personal Information – Citizenship Information	The instructions text is updated to better assist applicants.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Academic History – Colleges Attended	If an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country. If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Fees	The application fees have increased to $137 for the first program an applicant applies to and $55 for any additional programs.	No action required by participating programs to use this enhancement.	Available at cycle launch
Configuration Portal	Organization Details and Program Details	You can preview your programs in the application using the Preview feature and continue making edits as necessary.	Action required by participating programs choosing to use this enhancement.	Available now
Configuration Portal	Organization Details	You can only access the Add Program and Copy Program buttons in the Configuration Portal prelaunch environment.	Action required by participating programs choosing to use this enhancement.	Available now
Configuration Portal	Program Details	You can edit the Program Code program attribute, which may be useful for importing program data into your Student Information System (SIS).	Action required by participating programs choosing to use this enhancement.	Available now
Universal Advisor Portal	Universal Advisor Portal	The Universal Advisor Portal (UAP) is now available for CSDCAS. The UAP is a cloud-based platform that provides health professions advisors with a centralized location to access, query, and report on individuals applying to many health professions programs.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Clipboard	You can now add multiple applicants to your Clipboard by uploading a CSV file of their CAS IDs. Review the Using the Clipboard page for more information.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
WebAdMIT	PDF Manager	If you create a list that searches for applicants based on any field in the Designations field grouping (e.g., Designation, Application Status, etc.), you can now extract the full application PDFs that adhere to your list's criteria. For more information, see the PDF Manager page.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
WebAdMIT	Applicant Details Page	You can view TOEFL MyBest scores in the Standardized Tests panel of the Applicant Details page. Additionally, you can view scores in the Full Application PDF under the Documents panel of the Applicant Details page. All TOEFL iBT score reports sent after August 1, 2019, will include the applicant's MyBest scores as well as the individual scores from each test date.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Export Manager List Manager	The Applicant Gateway field groupings and associated fields were removed. Be sure to review your existing lists and exports to review and update your criteria, if applicable.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
WebAdMIT	Applicant Details Export Manager List Manager	Applicant responses to the Do you consider yourself to be of Hispanic/Latino origin question (Yes, No, or Blank) now display in WebAdMIT.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch

2021-2022

The table below contains enhancements for CSDCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
Applicant Portal	Academic Update	The Academic Update period was extended an additional four months; it is now available from mid-December to early June.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Coupon Codes	You can offer organization-specific coupon codes to applicants. Applicants can only use the coupon for a program at your organization.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Fees	The application fees have increased to $135 for the first program an applicant applies to and $54 for any additional programs.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Release Statement	The Release Statement was updated.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Other Information	The Felony and Misdemeanor questions were removed.	No action required by participating programs to use this enhancement.	Available at cycle launch
Configuration Portal	Kira Talent Assessment	Kira Talent offers on-demand, timed video and timed written assignments that can be combined with the standard admissions process. You can link your Kira assessment to your program in the application by selecting Kira Assessment.	Action required by participating programs choosing to use this enhancement.	Available now
Configuration Portal	Program Details	You can now identify to applicants if you collect additional program materials with the following program attributes: Supplemental Application Required Supplemental Fee Required GRE Required	Action required by all participating programs.	Available now
Letters by Liaison	Account	Evaluators can now submit their evaluations as a guest, without creating a Letters by Liaison account. Guest users can create an account at any time while working in Letters by Liaison, and evaluators who already have an account can also complete an evaluation as a guest.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Manual Designations	You can now add additional programs (i.e., designations) to applications in WebAdMIT using the Manual Designations feature.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch

2020-2021

The table below contains enhancements for CSDCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
Applicant Portal	Academic History – Colleges Attended	The workflow for entering colleges has been improved. Enhancements include: The option to employ an e-transcript vendor from within the application (e.g., Parchment, National Student Clearinghouse, or Credential Solutions, where applicable) An improved process for uploading and previewing unofficial transcripts Enhanced display of requirements	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Other Information	The following answers were removed from the Background Information question: I was accepted to the health professions program after academic reassessment at the completion of remedial courses. I have a diagnosed physical or mental impairment that substantially limits my participation in educational experiences and opportunities offered by a college.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Submit Application Page	The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.	No action required by participating programs to use this enhancement.	Available at cycle launch
Configuration Portal	Organization Details	You can offer applicants a deep link to the application's Add Program page with your programs pre-filtered. This allows applicants to quickly access your programs without needing to set their own filters. If an applicant has not yet created an account, the deep link will first instruct them to create an account, and then will take them to the pre-filtered Add Program page.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
Configuration Portal	Program Details	Two new required fields are added to Program Details. The Deadline Definition field allows you to select which of the following requirements must be met by your deadline: Application submitted by deadline Application and transcripts received by deadline Application verified by deadline The Program Selection field allows you to select how many programs an applicant can apply to at your institution: Applicants can apply to one CSDCAS program at your university Applicants can apply to multiple CSDCAS programs at your university	Action required by all participating programs.	Available now
Configuration Portal	Questions	You can configure both organization- and program-level questions for your programs. This allows you to configure one set of questions that are asked by all programs in that organization for the CAS and cycle, and another set of questions that are asked by individual programs, as needed. Additionally, when you create a question in the Configuration Portal, you can choose to hide the question in the full application PDF in WebAdMIT. These questions will still display on the Applicant Details page in WebAdMIT and be available in the List Manager and Export Manager.	Action required by participating programs choosing to use this enhancement.	Available now
WebAdMIT	Applicant Details Page	You can quickly identify if an applicant has chosen to use the Professional Transcript Entry (PTE) service, where a PTE specialist enters the applicant’s completed coursework for an additional fee. The PTE Status field appears for all applicants under the Applicant Header on the Applicant Details page; it won’t appear in the full application PDF. It can be used in the List Manager, Export Manager, and Email Templates as a merge field. The possible values for this field include: TE-Awaiting Transcripts: the applicant has not submitted all required, official transcripts to the CAS. TE-Ready for Work: the applicant is in queue to have their coursework entered by a PTE specialist. TE-Pending Approval: the applicant must approve the entered coursework before their application is given a Complete date and placed in line for verification. Note that the applicant may have to meet additional CAS requirements, such as a minimum number of evaluations completed, before being given a Complete date. TE-Approved: the applicant has approved the entered coursework. If an applicant did not elect to use the PTE service, their PTE status is blank.	No action required by participating programs to use this enhancement.	Available at cycle launch