University of Medicine and Health Sciences Program User Guide
This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the University of Medicine and Health Sciences (UMHS) Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.
Cycle Timeframes
Applicant Portal
The Applicant Portal is opens in mid-January and closes in late September over a 20-month period. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the UMHS Application Cycle Dates page.
Configuration Portal
Configurations are entered into the prelaunch environment in early November. The account team and University of Medicine and Health Sciences review submitted configurations in mid-December.
WebAdMIT
You can view new applicants and initiate a transfer settings shortly after the new cycle opens in mid-January.
Program Participation Requirements
University of Medicine and Health Sciences requires all programs to designate two contacts at your institution who will receive all communication from UMHS, including the configuration, application, and WebAdMIT launch notifications.
Applicant Portal
The first three sections of the UMHS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the UMHS application and UMHS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the UMHS Complete application status.
- UMHS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.
You can direct any applicant inquiries related to the application to UMHS Customer Service.
Configuration Portal
Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.
Once you've configured your program, you'll need to have it approved by the account team and University of Medicine and Health Sciences before it is available to applicants. If your program is reviewed after the cycle launches, the University of Medicine and Health Sciences will approve it.
WebAdMIT
Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:
- Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
- Integration Help Center and WebAdMIT API: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
- Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
- Social Security Number (SSN) Documents Reference Guide: a guide on how to configure a PGP key to receive an encrypted file that contains the applicant's CAS ID and SSN.
- Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.
The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.
For any questions, contact the Client Support Specialist Team.
Cycle Enhancements
2025-2026
The table below contains enhancements for UMHS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Reapplicant Page |
Applicants who created an account in the previous UMHS application can choose to carry forward some of their application into the new cycle. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Create Your Account My Profile Reapplicant Page Full Application PDF |
To comply with the Code of Federal Regulations, specifically Title 34, Part 106, the Title field was removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Documents |
Applicants can delete existing and upload new documents after they submit their application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Program Materials – Documents |
The Required and Optional document headers were removed to reduce applicant confusion on document requirements before and after submission. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Liaison Letters |
Forms |
The Evaluation form was updated. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Export Manager |
The following fields are now available under the Evaluators field grouping in the Export Manager.
These fields correspond with the evaluations added via the Program Materials (Quadrant 4) section of the application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
2024-2025
There are no major enhancements for this cycle. However, other enhancements may have been automatically released; review the Release Notes to learn more.
2020-2021
The table below contains enhancements for UMHS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Academic History – Colleges Attended |
Applicants can add and edit their colleges after they submit their application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Add Program Page |
The Start Term column has been removed from the program table. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Biographic Information Personal Information – Contact Information |
The instructions text are updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Reapplicant Page |
Applicants who created an account in the previous UMHS application can choose to carry forward some of their application into the new cycle. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Documents |
The names of document types have been updated to:
|
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Recommendations |
The minimum number of recommendations that an applicant is required to request has been reduced to zero. The instructions have been updated to reflect this change as well. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Submit Application Page |
The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Assignments |
Previously, when a reviewer was assigned an Assignment in WebAdMIT, they received an email the next day, listing all Assignments given to them, regardless if the reviewer already completed them. Now reviewers only receive the daily Assignment email if they have incomplete Assignments from the previous day. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Report Manager |
A new Applicant-based report is available: Local Status History. This report includes the applicant’s:
Every Local Status change for an applicant is listed on one row. If an applicant has multiple Local Status changes, the report will include multiple rows with this information. This information can still be accessed under the History panel on the Applicant Details page. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |