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Liaison

VMCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the VMCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in January, applicants can apply starting in May, and the cycle closes between mid-September and mid-October. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the VMCAS Application Cycle Dates page.

Configuration Portal

Between early March and mid-April, configurations are entered into the prelaunch environment. The account team and AAVMC review submitted configurations in April.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early May.

Program Participation Requirements

AAVMC requires all programs to designate two contacts at your institution who will receive all communication from AAVMC and VMCAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the VMCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the VMCAS application and VMCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to VMCAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team and AAVMC before it is available to applicants. If your program is reviewed after the cycle launches, AAVMC will approve it.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2024-2025 

The table below contains enhancements for VMCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

pplicant Portal

Various

The instructions text was updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Contact Information

Because applicants occasionally abandon or are restricted from their university email address throughout the admissions process, an alternate email address is now required. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Release Statement

The release statement was updated to include a certification that the applicant did not use artifical intelligence (AI) assistance for their application.  

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

Previously, the Background Information section included an option for applicants to indicate if they are a first generation college student. This enhancement moves that option to its own question, making it easier for you to review and report on this information. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

To better understand an applicant's background and pathway to vet school, a new HOSA question was added: 

"Did you participate in HOSA Future Health Professionals (formerly known as Health Occupations Students of America) during high school?"

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Experiences

The "Most Important Experience" indicator was removed. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Licenses and Certifications

A new section was added to capture licenses and certifications. Previously, this information was collected in the Experiences section. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Official IELTS Tests

Applicants can submit their official IELTS test scores to the CAS, and you can review those test scores in WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Official TOEFL Tests

Applicants can submit their official TOEFL test scores to the CAS, and you can review those test scores in WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

2023-2024 

The table below contains enhancements for VMCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Supporting Information – Experiences

The instructions text was updated to better assist applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

The following questions were added:

  • Additional Information
  • Education Interruption

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

The following questions were added:

  • Gender Identity
  • Pronouns
  • Legal/Preferred Name Phonetic Pronunciation 

Additionally, the Sex question was renamed to Legal Sex. It now asks What is your legal sex?

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Add Program

The instructions text was updated to better assist applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Extended Profile

The Intended Term of Enrollment question now includes a new answer option: This is a test account and will not be submitted (Program faculty/staff, Advisors, Counselors, Educators, Parents, Other Influencers).

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Release Statement

The Code of Conduct and Final Reminders sections were updated. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Essay

The instructions text is updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Dashboard

A new notification banner is available for the application dashboard. CASs can share best tips and tricks with applicants as they complete their applications.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Email Templates

The PTE email templates were updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Liaison Letters 

Evaluation Form

The Relationship and Likert Analysis questions were updated.

Additionally, the instructions text was updated to better assist recommenders. 

No action required by participating programs to use this enhancement.

Available at cycle launch

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