UT San Antonio Graduate Admissions Program User Guide
This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the UT San Antonio Graduate Admissions Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.
Cycle Timeframes
Applicant Portal
The Applicant Portal opens in early August and closes in early June, over a 22-month period. You can view the specific cycle dates, including final processing dates (e.g., last date to request letters of recommendation, etc.), on the UT San Antonio Graduate Admissions Application Cycle Dates page.
Configuration Portal
Between mid-March and late July, configurations are entered into the prelaunch environment. The account team and UTSA review submitted configurations in late July.
WebAdMIT
You can view new applicants shortly after the new cycle opens in early August and initiate a transfer settings.
Program Participation Requirements
UTSA requires all programs to designate two contacts at your institution who will receive all communication from UT San Antonio Graduate Admissions, including the configuration, application, and WebAdMIT launch notifications.
Applicant Portal
The first three sections of the UT San Antonio Graduate Admissions application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the UT San Antonio Graduate Admissions application and UT San Antonio Graduate Admissions Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the UT San Antonio Graduate Admissions Complete application status.
- UT San Antonio Graduate Admissions Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.
You can direct any applicant inquiries related to the application to UT San Antonio Graduate Admissions Customer Service.
Configuration Portal
Once you've configured your program, you'll need to have it approved by the account team and UTSA before it is available to applicants. If your program is reviewed after the cycle launches, your association will approve it.
WebAdMIT
Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:
- Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants.
- Application Coupon Codes FAQs: review answers to frequently asked questions about offering coupon codes.
- Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
- Deferring Applicants On Demand: learn how to transfer deferred applicants from one cycle to the next.
- Integration Help Center and WebAdMIT API: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
- Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
- Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.
The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.
For any questions, contact the Client Support Specialist Team.
Cycle Enhancements
2026-2027
The table below contains enhancements for UT San Antonio Graduate Admissions for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
CAS Applicant Portal |
Various |
The application name was changed from UTSA Grad to UT San Antonio Graduate Admissions. This change is also reflected in WebAdMIT. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
User Interface |
The application is updated to a new, mobile-first, and modern applicant portal that we call CAS 3+. Visit the CAS 3+ Upgrade page to learn more about its key benefits and a preview of the upgraded application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Sign In Page |
For CASs that have overlapping cycles, a custom banner message appears, identifying the applicable cycle for the application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Dashboard |
The CAS Status bar has been removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Various |
The instructions text is updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Personal Information – Contact Information |
Applicants can validate their mailing addresses via the SmartyStreets integration. You can view verified address data from WebAdMIT. |
Action required by participating programs choosing to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Personal Information – Family Information |
A new Family Information section is now available, and collects a parent/guardian's demographic information, including relationship to the applicant and highest education. |
Action required by participating programs choosing to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Personal Information – Texas Residency Section |
The "In which terms where you last enrolled?" question has updated term answer options. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Academic History – Colleges Attended |
A CAS can replace the "foreign evaluation" language with "foreign transcript" to accurately reflect the desired documents applicants should submit. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Academic History – Language Exemption |
International applicants can select "I have a US degree" for the language exemption question. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Supporting Information – Documents |
The Unofficial Foreign Credential Evaluation document type is now required for international applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Add Program Page |
The Program Availability filter has been removed, as programs are available throughout the entire cycle. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Configuration Portal |
Branding |
Pixel tracking can be enabled on the Add Programs and Program Materials sections to gain more insight into your program or organization's applicants. You can insert your tracking ID into the CAS Configuration Portal to establish standard tracking pixels from the major ad providers, including Google, Meta, and LinkedIn. |
Action required by participating programs choosing to use this enhancement. |
Available now |
|
WebAdMIT |
Deferred Applicants |
CASs can transfer deferred applicants on demand. |
Action required by participating programs choosing to use this enhancement. |
Available at cycle launch |
2025-2026
The table below contains enhancements for UT San Antonio Graduate Admissions for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
CAS Applicant Portal |
Extended Profile |
The following countries have been added to the TOEFL, IELTS, or Duolingo English Language Proficiency waived scores question:
|
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Academic History – Colleges Attended |
The official Educational Credential Evaluators (ECE) integration was removed. Applicants can request foreign evaluations from other NACES-approved vendors. Applicants are required to upload these foreign evaluations before they submit their application to your program. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal |
Academic History – Standardized Tests |
Applicants can self-report their Duolingo test scores. You can view their scores under the Standardized Tests panel on the Applicant Details page. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Configuration Portal |
Question Rules |
The Change Fee rule can now be built at the organization level, meaning that it can be applied to some or all of an organization's programs. |
Action required by participating programs choosing to use this enhancement. |
Available now |
|
WebAdMIT |
Applicant Details Page |
The CAS Custom Questions panel has subpanels by question block, so you can more easily find applicant data and restrict your users' access to it via Work Groups. |
Action required by participating programs choosing to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Applicant Details Page Email Templates Export Manager List Manager |
The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal. |
Action required by all participating programs. |
Available at cycle launch |
|
WebAdMIT |
Login |
You can now activate multi-factor authentication (MFA) using any standard two-factor authentication (2FA) app (e.g., Google Authenticator, Microsoft Authenticator, Authy, etc.). |
No action required by participating programs to use this enhancement. |
Available at cycle launch |