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Managing Users

Getting Started with Managing User Accounts

If you're just getting started with creating and managing your admissions users' accounts, we recommend you complete the following steps in the order listed.

  1. Create Work Groups to assign permissions to certain types of users (e.g., reviewers, faculty, IT, student staff, etc.). Review the Work Groups Guide for sample Work Groups you can use.
  2. Create accounts for your admissions users. You can decide what program(s) they can access as well as their Work Group permissions.

Video Overview 

Adding a New User

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.

  2. Click New User.

    Institution Manager.jpg
  3. Enter the new user’s information. Note that the only required fields are First Name, Last Name, and Email. Remember to select a Work Group, as this is what controls what permissions the user will have. The WebAdMIT Administrators Work Group, available by default, gives the user full access to all management functions in WebAdMIT. Also remember to select a program under Program Assignments, as this is what controls which groups of applicants the user will see.

  4. Click Submit. The user will receive a system-generated email prompting them to create a password. Remember that passwords must be a minimum of ten characters and contain at least one number or special character. Passwords consisting of common keyboard patterns or limited to common words are not allowed.

Note that the Title/position field does not provide any additional functionality, but may be useful for internal reporting.

Checkboxes on New User Accounts

  • Primary User checkbox has no current functionality.
  • Institution Manager allows the user to add a new cycle to existing users. This option only appears to users who are currently Institution Managers.

Editing Existing Users

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.
  2. From the Admissions Users page, you can search for your organization's WebAdMIT users. By default, only active users are displayed. To view deactivated users, change the Active drop-down to No, or to blank to include both active and deactivated users in your view.
  3. Using the applicable icons you can edit, deactivate, and activate users. Once an Interview template has been created, you can also edit interviewer availability dates and times using the calendar icon. Users who are Institution Managers in WebAdMIT are able to work with different organizations, cycles, and application services simultaneously. Note that the Institution Manager role can only be granted by a current Institution Manager at your institution or by the Client Support Specialist team.

  4. Click the pencil icon to edit a user.
  5. If you are an Institution Manager, you may add an organization or cycle to the user's account by clicking the applicable green plus sign. Current, past, and future cycles for each Organization are listed. In the example below, clicking the plus sign adds the 2017 DemoCAS cycle to the user being edited.

    Note that Organizations can be separated by the different colleges within an institution or by CASs. Users can have multiple Organizations active in their WebAdMIT account, as long as the Organizations are within the same institution.
  6. If you need to modify Work Groups or Program Assignments, use the Modify Assignments for Organization drop-down to select the organization and cycle you want to work with.
  7. Click Edit Availability to change the dates and times this user is available to conduct interviews.

  8. Click Submit.
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