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Liaison

Managing Users

There are two areas involving user management in WebAdMIT for AMCAS:

  • Admissions Users are created to give access to colleagues.
  • Work Groups allow administrators to establish permissions and viewing rights for their Admissions Users.

Overview

WebAdMIT for AMCAS users log in using their AAMC credentials. New users need to create an AAMC account and have a WebAdMIT administrator create an Admissions User account in WebAdMIT for AMCAS using the same email address.

Adding a New User

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.

    admissions-users-menu.png
  2. Click New User.

    Admissions User Add New User.png
  3. Enter the new user’s information. The only required fields are First Name, Last Name, and Email.
  4. Identify the user's role, if applicable.
    • The Title/position field does not provide any additional functionality, but may be useful for internal reporting.
    • The Primary User checkbox has no current functionality.
    • The Institution Manager checkbox allows the user to add a new cycle to existing users. The Institution Manager role can only be granted by a current Institution Manager at your institution or by the Client Support Specialist team.
  5. Select a Work Group, as this is what controls what permissions the user will have. The WebAdMIT Administrators Work Group, available by default, gives the user full access to all management functions in WebAdMIT for AMCAS.
  6. Select the program(s) the user needs access to under Program Assignments; this is what controls which groups of applicants the user will see. You can batch check/uncheck all programs. Additionally, you can select Make this item available for all new programs that are added to WebAdMIT; this will automatically activate any programs added mid-cycle through the Configuration Portal.

    Admissions User New Account.png
  7. Click Submit. The user will receive a system-generated email prompting them to create a password. Remember that passwords must be a minimum of ten characters and contain at least one number or special character. Passwords consisting of common keyboard patterns or limited to common words are not allowed.

Editing Existing Users

To edit an existing user's account:

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.
  2. From the Admissions Users page, you can search for your organization's WebAdMIT users. By default, only active users are displayed. To view deactivated users, change the Active drop-down to No, or to blank to include both active and deactivated users in your view.
  3. Click the pencil icon to edit a user. To deactivate a user, use the trash or delete icons.

Admissions User List Actions.png

Adding New Cycles to Existing User Accounts

Users who are Institution Managers in WebAdMIT are able to work with different organizations, cycles, and application services simultaneously.

  1. If you are an Institution Manager, you can add an organization or cycle to the user's account by clicking the applicable green plus sign in the Organization Assignment section. Current, past, and future cycles for each organization are listed. Note that organizations can be separated by the different colleges within an institution or by CASs. Users can have multiple organizations active in their WebAdMIT account, as long as the organizations are within the same institution.

    Organization Assignments.png
  2. If you need to modify Work Groups or Program Assignments, use the Modify Assignments for Organization drop-down to select the organization and cycle you want to work with.
  3. Once you complete your selections, click Submit.

Editing Interview Availability

Once an Interview template has been created, you can edit the dates and times this user is available to conduct interviews using:

  • The calendar icon on the Admissions Users page.
  • When editing a user's account, clicking Edit Availability.

edit-availability.png

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