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PhORCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the PhORCAS Applicant Portal and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early November and closes in late May. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the PhORCAS Application Cycle Dates page.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early November.

Program Participation Requirements

ASHP requires all programs to designate two contacts at your institution who will receive all communication from ASHP and PhORCAS, including the application and WebAdMIT launch notifications.

Applicant Portal

You can access the PhORCAS application and PhORCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to PhORCAS Customer Service.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2021-2022

The table below contains enhancements for PhORCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Applicant Information

A Gender question was added, with the following answer values:

  • Prefer not to answer
  • Female
  • Male
  • Nonbinary
  • Gender non-conforming

Note that this data will not appear in WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Applicant Information

The Race question was updated for clarity. Additionally, a disclaimer that this question is optional and how ASHP and programs may use the information was added.

No action required by participating programs to use this enhancement.

Available at cycle launch

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