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Liaison

University of Southern California Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the University of Southern California (USC) Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in late June and closes in mid-September, over a 15-month period. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the USC Application Cycle Dates page.

Configuration Portal

Between early April and late May configurations are entered into the prelaunch environment. The account team and University of Southern California review submitted configurations in June.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in late June.

Program Participation Requirements

The University of Southern California requires all programs to designate two contacts at your institution who will receive all communication from USC, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the USC application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the USC application and USC Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to USC Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team and University of Southern California before it is available to applicants. If your program is reviewed after the cycle launches, University of Southern California will approve it.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2023-2024

The table below contains enhancements for USC for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Personal Information – Biographic Information

A new Sex question, phrased as Legal Sex, was added. This question includes a third custom gender value: X or another gender. This allows CASs to meet their guidelines and new reporting options from state and federal governments.

Additionally, the Gender question is now optional. Previously, it was required.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Financial Aid, Awards and Fellowships

The following questions have been removed:

  • Have you applied for, received, or are planning to apply for a sponsorship form from your employer?
  • Please select which one below:

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Experiences

Applicants can edit in progress experiences after they submit their application.

Additionally, the instructions text is updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Documents

The following document types have been removed:

  • Dependent Passport copies - If Applicable
  • Financial Documents (for international students only)
  • Letter of Sponsorship (for international students only)
  • Passport Copy (for international students only)

Additionally, the instructions text is updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Official IELTS Tests

Applicants can submit their official IELTS test scores to the CAS, and you can review those test scores in WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

2022-2023

The table below contains enhancements for USC for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

If an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country.

If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

The Gender question was updated. 

Additionally, the Pronouns question was added. 

No action required by participating programs to use this enhancement.

Available at cycle launch

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