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University of Hawai'i Community Colleges Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the University of Hawai'i Community Colleges Applicant Portal, Configuration Portal, and Admissions by Liaison. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early July and closes in late September, over a 14-month period.

Configuration Portal

Between early December and mid-February, configurations are entered in the prelaunch environment. The Account Manager, Client Success Manager, and University of Hawai'i review submitted configurations in May.

Admissions by Liaison

You can view new applicants in early July.

Program Participation Requirements

University of Hawai'i requires all programs to designate two contacts at your institution who will receive all communication from University of Hawai'i, including the configuration, application, and Admissions by Liaison launch notifications.

Applicant Portal

The first three sections of the University of Hawai'i Community Colleges application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the University of Hawai'i Community Colleges application and University of Hawai'i Community Colleges Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to University of Hawai'i Community Colleges Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the Account Manager, Client Success Manager, and University of Hawai'i before it is available to applicants. If your program is reviewed after the cycle launches, the University of Hawai'i will approve it.

Admissions by Liaison

Review the Admissions by Liaison Help Center for any questions related to working in Admissions by Liaison.

  • Campus User Guide: a review of Admissions by Liaison, specifically geared towards University of Hawai'i Community Colleges users.
  • Working with the Dashboard: the Dashboard in Admissions by Liaison is the landing page where you arrive after logging in.
  • Navigating the Applications Grid: the Applications section is the central hub for viewing, editing, and processing applications to any of your programs.
  • Navigating an Application: review your applications and learn how to edit the layout of this page.
  • Working with Segments: segments are groups of applications or contacts that meet a specific set of criteria you’ve established through filters. You can use Segments to move applicants into the correct Phase.
  • Working with Phases: use Phases to organize applicants, corresponding with their current status with your institution.
  • Working with Application Exports: you can export the Application Summary as a PDF with this feature.

The Release Notes feature new enhancements in the Applicant Portal and Configuration Portal, in addition to upcoming training opportunities.

For any questions related to Admissions by Liaison or the Applicant Portal, use our web form.

Cycle Enhancements

2021-2022

The table below contains enhancements for University of Hawai'i Community Colleges for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Standardized Tests

Applicants can report their AP (Advanced Placement), CLEP (College Level Examination Program), and IB (International Baccalaureate) tests under the Standardized Tests section.

Depending on an applicant's answers in the Extended Profile page, they will see specific standardized test types. For example, if an applicant reports that they live outside the US, then the CAS can display the TOEFL, PTE, and/or IELTS standardized test types.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Add Program

The Add Program page columns are listed in the following order:

  • Program Name
  • Start Term
  • Start Year
  • Degree
  • Site
  • Delivery
  • Deadline

The following organizations participate in the application:

  • University of Hawaiʻi at Hilo Graduate Division
  • University of Hawaiʻi at Mānoa Graduate Division

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Extended Profile

Various Extended Profile questions were updated. Additionally, a new ELI (English Language Immersion) question was added.

If an applicant is applying for a graduate degree program, then the High School Academic Information and High School Coursework sections will be hidden.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Fee Waivers

If an applicant qualifies for residency or the non-resident tuition differential, their application fee is $0.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Citizenship Information

Several new visa questions were added.

Applicants now have a direct link to the Extended Profile section if they need to change their citizenship status.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Contact Information

The Current Phone Number questions were removed.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Reapplicant Page

Applicants who created an account in the previous University of Hawai'i Community Colleges application can choose to carry forward parts of their application into the new cycle.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Documents

Applicants can now upload files for the following document types:

  • Certified Financial Statement
  • DS-2019
  • I-20
  • International Student Supplemental Form
  • Passport
  • Proof of Visa
  • Sponsorship Letter

Depending on an applicant's answers in the Extended Profile page, they will see specific document types. For example, if an applicant reports that they live outside the US, then the CAS can display the passport document type.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Undergraduate International Information

A new Undergraduate International Information section was added. Applicants can report their family or sponsor's support, native language, and English proficiency here. They will also be directed to upload copies of their passport, visa, I-93, and I-20 forms under the Documents section.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Documents

You can now request the following document types:

  • Copy of Licensure
  • Graduate Assistant Application
  • Graduate Program Application/Supplemental Form
  • Passport Copy
  • Portfolios
  • Personal Statement
  • Professional/Academic Evaluation Forms
  • Resume/Curriculum Vitae (CV)
  • Statement of Objective/Personal Statement
  • Supplemental Application Form
  • Taped Speech
  • Teaching Experience Form
  • Work Experience Form
  • Writing Sample

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Program Details

You can now select GR in the Level drop-down.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Recommendations

You can now request letters of recommendation for graduate-level programs.

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Evaluations

Applicants applying to the following programs can request evaluations (i.e., recommendations, references):

  • Doctor of Nursing Practice
  • Graduate Program
  • Master of Arts in Counseling Psychology
  • Master of Arts in Teaching Program

No action required by participating programs to use this enhancement.

Available at cycle launch

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