University of Hawaiʻi Community Colleges Program User Guide
This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the University of Hawaiʻi Community Colleges Applicant Portal, Configuration Portal, and Outcomes. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.
Cycle Timeframes
Applicant Portal
The Applicant Portal opens in late June and closes in mid-October, over a 16-month period. You can view the specific cycle dates, including final processing dates (e.g., last date to submit an application, etc.), on the University of Hawaiʻi Community Colleges Application Cycle Dates page.
Configuration Portal
Between mid-January and early June, configurations are entered into the prelaunch environment. The account team and University of Hawaiʻi review submitted configurations in June.
Outcomes
You can view new applicants in late June.
Program Participation Requirements
University of Hawaiʻi requires all programs to designate two contacts at your institution who will receive all communication from University of Hawaiʻi, including the configuration, application, and Outcomes launch notifications.
Applicant Portal
The first three sections of the University of Hawaiʻi Community Colleges application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the 2022-2023 University of Hawaiʻi Community Colleges application and University of Hawaiʻi Community Colleges Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
- Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the University of Hawaiʻi Community Colleges Complete application status.
- Invitation Codes Reference Guide: learn how to offer individual deadline extensions directly to applicants.
- University of Hawaiʻi Community Colleges Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.
You can direct any applicant inquiries related to the application to University of Hawaiʻi Community Colleges Customer Service.
Configuration Portal
Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.
Once you've configured your program, you'll need to have it approved by the account team and University of Hawaiʻi before it is available to applicants. If your program is reviewed after the cycle launches, the University of Hawaiʻi will approve it.
Outcomes
Review the Outcomes Help Center for any questions related to working in Outcomes.
- Campus User Guide: a review of Outcomes, specifically geared towards University of Hawaiʻi Community Colleges users.
- Working with the Dashboard: the Dashboard in Outcomes is the landing page where you arrive after logging in.
- Navigating the Applications Grid: the Applications section is the central hub for viewing, editing, and processing applications to any of your programs.
- Navigating an Application: review your applications and learn how to edit the layout of this page.
- Working with Segments: segments are groups of applications or contacts that meet a specific set of criteria you’ve established through filters. You can use Segments to move applicants into the correct Phase.
- Working with Phases: use Phases to organize applicants, corresponding with their current status with your institution.
- Working with Application Exports: you can export the Application Summary as a PDF with this feature.
The Release Notes feature new enhancements in Outcomes, in addition to upcoming training opportunities. Additionally, you can view the Release Notes for the Applicant Portal and Configuration Portal.
For any questions, contact the Client Support Specialist Team.
Cycle Enhancements
2023-2024
The table below contains enhancements for University of Hawaiʻi Community Colleges for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
---|---|---|---|---|
Applicant Portal |
Personal Information – Race & Ethnicity |
The Native Hawaiian or Other Pacific Islander answer options were updated. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
Personal Information – Residency |
The Residency section was updated with a new workflow and new questions. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
Supporting Information – Release Statement |
The Release Statement text was updated. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
2022-2023
The table below contains enhancements for University of Hawaiʻi Community Colleges for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
---|---|---|---|---|
Applicant Portal |
Academic History – Colleges Attended |
If an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country. If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
Academic History – High School Academic Information |
The instructional text was updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
Personal Information – Undergraduate Additional Information |
The question in this section was updated to "Will this be your first time attending college after graduating from high school?" Applicants can then indicate their campus or that they attended a different institution. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
Personal Information – Military Information |
The Military Information questions were updated. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
Supporting Information – Documents |
The Health Clearance Form document was removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
Extended Profile |
The High School Status question was removed. Additionally, the Hawai'i State DOE Applicants question was updated and renamed to Current Hawai'i State DOE Seniors. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
Add Program |
The instructional text was updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
Applicant Portal |
|
The CAS email address was updated to applyUHCC@liaisoncas.com. |
No action required by participating programs to use this enhancement. |
Available now |
Configuration Portal |
Program Attributes |
A new Marine Science concentration was added. |
No action required by participating programs to use this enhancement. |
Available now |