ADEA AADSAS Program User Guide

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This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the ADEA AADSAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-May and closes in early February. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the ADEA AADSAS Application Cycle Dates page.

Configuration Portal

Between mid-January and late March, configurations are entered into the prelaunch environment. The account team and ADEA review submitted configurations in March.

WebAdMIT

You can view new applicants in early June and initiate a transfer settings shortly after the new cycle opens in mid-May.

Program Participation Requirements

ADEA requires all programs to designate two contacts at your institution who will receive all communication from ADEA and ADEA AADSAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the ADEA AADSAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the ADEA AADSAS application and ADEA AADSAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the ADEA AADSAS Complete application status.
ADEA AADSAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.

You can direct any applicant inquiries related to the application to ADEA AADSAS Customer Service.

Configuration Portal

Once you've configured your program, you'll need to have it approved by the account team and ADEA before it is available to applicants. If your program is reviewed after the cycle launches, ADEA will approve it.

WebAdMIT

Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants. To purchase coupons, use the Coupon Code Payment Gateway.
Application Coupon Codes FAQ: view answers to frequently asked questions about offering coupon codes.
Background checks through Certiphi.
Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
Deferring Applicants via On Demand Transfer: learn how to transfer deferred applicants from one cycle to the next.
Deferring Applicants via the Liaison-assisted Deferral Process: learn how to transfer deferred applicants from one cycle to the next.
Direct Applicants: enter directly into WebAdMIT applicants who did not apply through ADEA AADSAS.
Integration Help Center and WebAdMIT API: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
Local Statuses and Decision Codes: if you tie Local Statuses to Decision Codes, applicants can view their Decision Codes in the application starting in early December of each cycle.
Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
Reporting Final Decision Codes: learn how to use WebAdMIT to place applicants in Decision Codes and report them back to ADEA.
- You can also use the Competing Offers and Shared Decision reports to find applicants with program competing offers made and accepted, as well as shared decisions. Note that you may see all or only a few of these reports.
Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Using ADEA AADSAS Reports

You also have access to a custom report in WebAdMIT: Competing Offers Accepted.

Competing Offers Accepted

Starting in March, the Competing Offers Accepted report identifies applicants who have accepted more than one offer of admission at any point in the cycle. The applicants that appear in this report have been assigned the Offer Accepted Decision Code by you and at least one other program. This report provides the applicant’s name, email, ADEA AADSAS ID, and the number of accepted offers. To protect applicants’ privacy, the names of the other programs are not disclosed.

Note that accurately assigning Decision Codes throughout the cycle is imperative, as your program-specific data affects these reports. Watch this video to learn how to link your Local Statuses to Decision Codes.

If you choose to rescind an offer of admission, you must give the applicant a 15-day notice.

Cycle Enhancements

2026-2027

The table below contains enhancements for ADEA AADSAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
CAS Applicant Portal	User Interface	The application is updated to a new, mobile-first, and modern applicant portal that we call CAS 3+. Visit the CAS 3+ Upgrade page to learn more about its key benefits and a preview of the upgraded application.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – ADEA AADSAS Agreement Statements	The Applicant Agreement and Pre-Submission Release of Name and Contact Information statements were updated for clarity.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Contact Information	A Secondary Email question was added.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Environmental Factors	The Relatives in Oral Health question now only initially display fields for one relative (Relative 1). Fields for additional relatives (e.g., Relative, Relative 3, etc.) display as applicants indicate they want to add more relative information.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Other Information	Applicants can now select the year(s) they previously applied to US dental schools from a drop-down list instead of a text box. The First Generation College Student question was updated for clarity. A new question was added to the Academic Infraction question block: Are there any other factors that may have affected your academic record? Additionally, a new Other Responsibilities question was added.	No action required by participating programs to use this enhancement.	Available at cycle launch
Liaison Letters	Evaluation Forms	New Relationship questions and Attributes questions were added.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Deferred Applicants	CASs can transfer deferred applicants on demand.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch

2025-2026

Portal	Section	Enhancement Details	Implementation	Availability
CAS Applicant Portal	Personal Information – Biographic Information	The Sex question was revised to "What is your legal sex?"	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Citizenship Information	The Deferred Action for Childhood Arrivals (DACA) question was removed.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Environmental Factors	The Family Situation income level dropdown was updated with additional answer options.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Other Information	The License Infraction and Academic Infraction questions have been updated so that applicants cannot edit their responses after they submit their application.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Supporting Information – Personal Statement	The Personal Statement prompt has been updated to: What motivated you to pursue a career in oral health? In your response, you may wish to describe and highlight your strengths, experiences, backgrounds, and uniqueness that will contribute to your success in this career.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Applicant-reported and Official Tests	Applicants can self-report their US DAT scores on the new scoring scale. They can continue to submit their official US DAT scores.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Various	The Privacy Policy and Refund Policy URLs were updated.	No action required by participating programs to use this enhancement.	Available at cycle launch
Liaison Letters	Evaluation Forms	A link to Tips for Writing an ADEA AADSAS Letter of Evaluation was added to the instructional text.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Applicant Details Page	The CAS Custom Questions panel has subpanels by question block, so you can more easily find applicant data and restrict your users' access to it via Work Groups.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
WebAdMIT	Applicant Details Page Email Templates Export Manager List Manager	The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal.	Action required by all participating programs.	Available at cycle launch
WebAdMIT	Full Application PDF	The full application PDF coversheet no longer includes the felony and misdemeanor questions.	No action required by participating programs to use this enhancement.	Available at cycle launch