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HAMPCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the HAMPCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in late August and closes in early August. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the HAMPCAS Application Cycle Dates page.

Configuration Portal

Between late June and late July, configurations are entered into the prelaunch environment. The account team and AUPHA review submitted configurations in August.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in late August.

Program Participation Requirements

AUPHA requires all programs to designate two contacts at your institution who will receive all communication from AUPHA and HAMPCAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the HAMPCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the HAMPCAS application and HAMPCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to HAMPCAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team and AUPHA before it is available to applicants. If your program is reviewed after the cycle launches, AUPHA will approve it.

WebAdMIT

Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2025-2026

The table below contains enhancements for HAMPCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Configuration Portal

Branding

Pixel tracking can be enabled on the Add Programs and Program Materials sections to gain more insight into your program or organization's applicants. You can insert your tracking ID into the CAS Configuration Portal to establish standard tracking pixels from the major ad providers including Google, Meta, and LinkedIn.

Action required by participating programs choosing to use this enhancement.

Available now

Liaison Letters

Delegates

Recommenders (i.e., evaluators, references) can designate assistants or "delegates" to help them submit their letters of recommendation on their behalf through Liaison Letters. Recommenders are still responsible for writing an applicant’s letter of recommendation.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

Email Templates

Export Manager

List Manager

The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal.

Action required by all participating programs.

Available at cycle launch

WebAdMIT

Applicant Details Page

Export Manager

List Manager

The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal.

Action required by all participating programs.

Available at cycle launch

WebAdMIT

Login

You can now activate multi-factor authentication (MFA) using any standard two-factor authentication (2FA) app (e.g., Google Authenticator, Microsoft Authenticator, Authy, etc.). 

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

The CAS Custom Questions panel has subpanels by question block, so you can more easily find applicant data and restrict your users' access to it via Work Groups.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

The Do you consider yourself to be of Hispanic/Latino origin? question data now appears in WebAdMIT. 

No action required by participating programs to use this enhancement.

Available at cycle launch

2024-2025

The table below contains enhancements for HAMPCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Dashboard

The My Application text color was updated to match AUPHA's branding. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

The Sex question now includes a third custom gender value: X or another legal sex. This allows CASs to meet their guidelines and new reporting options from state and federal governments.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Transcript Entry

Applicants can view instructions when entering their coursework details.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Applicant-reported and Official Tests

Applicants can now submit their self-reported and official GMAT Focus tests.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Various

The instructional text was updated to better assist applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Program Details

The CAHME Accredited program attribute was renamed to Specialized Accreditation

Additionally, the following program attributes have been changed from text entry to selecting from a list of values:

  • Delivery
  • Level
  • Specialized Accreditation

Lastly, MHSA is now an option for the Degree program attribute.  

Action required by all participating programs.

Available now

Configuration Portal

Question Rules

When applicants select a program and answer a program-specific or Extended Profile question, their deadline date can update based on the program’s configurations. If an applicant selects an answer that offers multiple deadlines, then the deadline that the program selected as highest priority displays. If an applicant’s answer is linked to only expired programs, the applicant receives a warning message, advising them to select an alternate program or to contact their program.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Question Rules

The Change Deadline and Program Availability rules can now be built at the organization level, meaning that they can be applied to some or all programs under an organization.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Full Application PDF

Transcripts are now included in full application PDFs.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Work Groups

In WebAdMIT, you can configure Work Groups to allow users to see specific panels on the Applicant Details Page. With this enhancement (from Release 11, 2023) if you remove access to a panel for a Work Group, the fields in that panel are also not available for the Work Group to see when creating exports, lists, or PDF manager templates. For example, if the Race and Ethnicity subpanel is not enabled for a Work Group, its members will not see the information from that panel when creating an export, and will not be able to create filters in List Manager using any of the fields from that panel.

As a result of this enhancement, reports that are not shared with Work Groups from the Report Settings page will be inaccessible to anyone who is not a WebAdMIT Administrator. Review the How Work Groups Impact Access to Features and Fields documentation to learn more about the impacts of this enhancement.

No action required by participating programs to use this enhancement.

Available at cycle launch

 

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