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Liaison

DICAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the DICAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in late July and closes in mid-July. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the DICAS Application Cycle Dates page.

Configuration Portal

Between mid-March and early July configurations are entered into the prelaunch environment. The account team and ACEND review submitted configurations in July.

WebAdMIT

You can view new applicants and initiate transfer settings shortly after the new cycle opens in late July.

Program Participation Requirements

ACEND requires all programs to designate two contacts at your institution who will receive all communication from ACEND and DICAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the DICAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the DICAS application and DICAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to DICAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team and ACEND before it is available to applicants. If your program is reviewed after the cycle launches, your association will approve it.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2023-2024

The table below contains enhancements for DICAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Reapplying

First 3.X cycle with reapplicants

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Account Information

The European Union General Data Protection Regulation (GDPR) is a legal framework that sets guidelines for the collection and processing of personal information of individuals within the European Union.

The GDPR question explains the information we collect and how we use their information. Users located in a European Union country, Iceland, Liechtenstein, Norway, or Switzerland must opt into our policies when creating an account.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Dashboard

A new notification banner is available for the application dashboard. CASs can share best tips and tricks with applicants as they complete their applications.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Extended Profile

The Extended Profile was renamed from My Profile, Continued to DPD Standing. Additionally, the question text was updated. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal 

Add Program

The instructional text was updated to better assist applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

2022-2023

The table below contains enhancements for DICAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Application

First cycle using the CAS 3.X application.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Configuration Portal

First cycle using the Configuration Portal to configure programs.

Action required by all participating programs.

Available now

WebAdMIT

WebAdMIT

First cycle using WebAdMIT to review applicants.

Action required by all participating programs.

Available at cycle launch

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