Indiana University Graduate CAS Program User Guide
This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the Indiana University Graduate CAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.
Cycle Timeframes
Applicant Portal
The Applicant Portal opens in early March and closes in early November, over a 20-month period. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the Indiana University Graduate CAS Application Cycle Dates page.
Configuration Portal
Between late November and early February, configurations are entered in the prelaunch environment. The Account Manager, Client Success Manager, and Indiana University review submitted configurations in February.
WebAdMIT
You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early March.
Program Participation Requirements
Indiana University requires all programs to designate two contacts at your institution who will receive all communication from Indiana University and Indiana University Graduate CAS, including the configuration, application, and WebAdMIT launch notifications.
Applicant Portal
The first three sections of the Indiana University Graduate CAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the Indiana University Graduate CAS application and Indiana University Graduate CAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials. Not all sections apply to Indiana University Graduate CAS, including official transcripts and official test scores.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Requirements for the Indiana University Graduate CAS Complete application status can be found here.
- Indiana University Graduate CAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.
You can direct any applicant inquiries related to the application to Indiana University Graduate CAS Customer Service.
Configuration Portal
Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.
Once you've configured your program, you'll need to have it approved by the Account Manager, Client Success Manager, and Indiana University before it is available to applicants. If your program is reviewed after the cycle launches, Indiana University will approve it.
Review the Recommendation Form Templates to preview the types of recommendations applicants can request.
WebAdMIT
Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:
- API Overview: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
- Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants.
- Configure Software Agreement: review WebAdMIT's permissions and how they function with Indiana University's internal processes.
- Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
- Deferring Applicants via Transfer Settings: learn how to transfer deferred applicants from one cycle to the next.
- Indiana University Graduate CAS Workflow: review WebAdMIT best practices, specifically for Indiana University Graduate CAS.
- Invitation Codes Reference Guide: learn how to offer individual deadline extensions directly to applicants.
- Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
- Reporting Final Decision Codes: learn how to use WebAdMIT to place applicants in Decision Codes and report them back to Indiana University.
- Social Security Number (SSN) Documents Reference Guide: a guide on how to configure a PGP key to receive an encrypted file that contains the applicant's CAS ID and SSN.
- Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.
The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.
For any questions, contact the Client Support Specialist Team.
Cycle Enhancements
2022-2023 Cycle
The table below contains enhancements for Indiana University Graduate CAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Academic History – Colleges Attended |
When applicants enter their colleges attended, they can now identify if they paid in-state or out-of-state tuition for each college or university. Additionally, if an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country. If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Contact Information |
The Authorized Contact question now has conditional questions. If the contact's country is the United States, then the city, state, and zip code fields appear. If the contact's country is not the United States, no additional fields appear. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Various |
The instructions text is updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Configuration Portal |
Question Rules |
You can configure alternate fees using the Change Fee question rule. |
Action required by participating programs choosing to use this enhancement. |
Available now |
2021-2022 Cycle
The table below contains enhancements for Indiana University Graduate CAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Add Program Page Login Page Supporting Information – Achievements |
The instructions text are updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Biographic Information |
The Gender question is updated to What is your sex? |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Military Status |
Based on an applicant's citizenship/residency, the Military Status questions update. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Release Statement |
The Transcript Acknowledgement statement is updated to better guide applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Configuration Portal |
Question Rules |
You can choose to show or hide your programs based on an applicant’s response to an Extended Profile or program-level question using the Program Availability Question Rule. |
Action required by participating programs choosing to use this enhancement. |
Available now |
2020-2021 Cycle
The table below contains enhancements for Indiana University Graduate CAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Academic History – Colleges Attended Academic History – GPA Entries Academic History – Standardized Tests Academic History – Transcript Acknowledgement Login Page |
The instructions and login page text are updated to better assist applicants. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Extended Profile |
Based on an applicant’s response to Extended Profile questions, select sections of the core application (i.e., Personal Information, Academic History, and Supporting Information) display. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Reapplicant Page |
Applicants who created an account in the previous Indiana University Graduate CAS application can choose to carry forward some of their application into the new cycle. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Configuration Portal |
Organization Details |
You can offer applicants a deep link to the application's Add Program page with your programs pre-filtered. This allows applicants to quickly access your programs without needing to set their own filters. If an applicant has not yet created an account, the deep link will first instruct them to create an account, and then will take them to the pre-filtered Add Program page. |
Action required by participating programs choosing to use this enhancement. |
Available at cycle launch |
|
Configuration Portal |
Question Rules |
When applicants select a program and answer a program-specific or Extended Profile question, their deadline date can update based on the program’s configurations. If an applicant selects an answer that offers multiple deadlines, then the deadline that the program selected as highest priority displays. If an applicant’s answer is linked to only expired programs, the applicant receives a warning message, advising them to select an alternate program or to contact their program. |
Action required by participating programs choosing to use this enhancement. |
Available now |
|
Letters by Liaison |
Evaluation Form |
Applicants can request a new recommendation form type, Professional Recommendation with Optional Letter, from their recommenders. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |