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Indiana University Graduate CAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the Indiana University Graduate CAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early September and closes in mid-October.

Configuration Portal

Between early July and mid-August, configurations are entered in the prelaunch environment. The Account Manager, Client Success Manager, and Indiana University review submitted configurations in August.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early September.

Program Participation Requirements

Indiana University requires all programs to designate two contacts at your institution who will receive all communication from Indiana University and Indiana University Graduate CAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the Indiana University Graduate CAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the Indiana University Graduate CAS application and Indiana University Graduate CAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to Indiana University Graduate CAS Customer Service.

Configuration Portal

The Configuration Portal Guide contains all information related to configuring your program in the Applicant Portal. You will need to first create your program in the prelaunch environment and have it approved by the Account Manager, Client Success Manager, and Indiana University before it is available to applicants. If your program is reviewed after the cycle launches, Indiana University will approve it.

Use the following checklist to make sure you configure your program efficiently and completely. Also, review the best practices found at the end of these articles. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this in your program configurations.

1. Review the Application

  • Review the current application to get a sense of the questions that are already included and what you may want to add.
  • Start to pull together any details about your program and school that you want to share with applicants in the application.

2. Be Aware of Cycle Rollovers

  • Keep in mind that all pages from the current cycle will be rolled over to the new cycle. 

3. Brand Your Program Page

  • Work with your Marketing or PR department to choose a branding image that meets the size and format specifications. Images have to be 900x270 pixels, and 250 KB or less.
  • Pull together your program’s introductory text and instructions, as well as any requirements information, including supplemental items/fees if you use a two-part application process.

4. Configure Questions and Question Rules

  • Review current school and supplemental applications to help you determine which questions you need to ask.

5. Configure Documents

  • Ensure you have specific instructions for any documents you are requesting.

6. Configure Recommendations

  • Determine how many recommendations (i.e., evaluations), if any, you want to request. Review the Recommendation Form Templates to preview the types of recommendations applicants can request.

☑ 7. Preview and Submit Your Program

  • Monitor your program’s status by returning to the Configuration Portal.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2020-2021 Cycle

The table below contains enhancements for Indiana University Graduate CAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

Academic History – GPA Entries

Academic History – Standardized Tests

Academic History – Transcript Acknowledgement

Login Page

The instructions and login page text are updated to better assist applicants.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Extended Profile

Based on an applicant’s response to Extended Profile questions, select sections of the core application (i.e., Personal Information, Academic History, and Supporting Information) display.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Reapplicant Page

Applicants who created an account in the previous Indiana University Graduate CAS application can choose to carry forward some of their application into the new cycle.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Organization Details

You can offer applicants a deep link to the application's Add Program page with your programs pre-filtered. This allows applicants to quickly access your programs without needing to set their own filters. If an applicant has not yet created an account, the deep link will first instruct them to create an account, and then will take them to the pre-filtered Add Program page.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

Configuration Portal

Question Rules

When applicants select a program and answer a program-specific or Extended Profile question, their deadline date can update based on the program’s configurations. If an applicant selects an answer that offers multiple deadlines, then the deadline that the program selected as highest priority displays. If an applicant’s answer is linked to only expired programs, the applicant receives a warning message, advising them to select an alternate program or to contact their program.

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Evaluation Form

Applicants can request a new recommendation form type, Professional Recommendation with Optional Letter, from their recommenders.

No action required by participating programs to use this enhancement.

Available at cycle launch

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