Indiana University Graduate CAS Program User Guide

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early March and closes in early November, over a 20-month period. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the Indiana University Graduate CAS Application Cycle Dates page.

Configuration Portal

Between late November and early February, configurations are entered in the prelaunch environment. The Account Manager, Client Success Manager, and Indiana University review submitted configurations in February.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early March.

Program Participation Requirements

Indiana University requires all programs to designate two contacts at your institution who will receive all communication from Indiana University and Indiana University Graduate CAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the Indiana University Graduate CAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the Indiana University Graduate CAS application and Indiana University Graduate CAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

• Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials. Not all sections apply to Indiana University Graduate CAS, including official transcripts and official test scores.
• Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
  • Requirements for the Indiana University Graduate CAS Complete application status can be found here.
• Indiana University Graduate CAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section. 

You can direct any applicant inquiries related to the application to Indiana University Graduate CAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the Account Manager, Client Success Manager, and Indiana University before it is available to applicants. If your program is reviewed after the cycle launches, Indiana University will approve it.

Review the Recommendation Form Templates to preview the types of recommendations applicants can request.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

• API Overview: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
• Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants.
• Configure Software Agreement: review WebAdMIT's permissions and how they function with Indiana University's internal processes.
• Custom Export Field Layout: a comprehensive list of all fields available in the Export Manager, including associated lookup tables.
  • 2021-2022 cycle
  • 2020-2021 cycle
  • 2019-2020 cycle
• Deferring Applicants via Transfer Settings: learn how to transfer deferred applicants from one cycle to the next.
• Indiana University Graduate CAS Workflow: review WebAdMIT best practices, specifically for Indiana University Graduate CAS.
• Invitation Codes Reference Guide: learn how to offer individual deadline extensions directly to applicants.
• Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
• Master College Code List: a comprehensive list of all college names and their respective Liaison, MDB, CEEB, FICE, and/or IPED codes. 
• Reporting Final Decision Codes: learn how to use WebAdMIT to place applicants in Decision Codes and report them back to Indiana University.
• Social Security Number (SSN) Documents Reference Guide: a guide on how to configure a PGP key to receive an encrypted file that contains the applicant's CAS ID and SSN.
• Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements