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The Common Application for Transfer Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about The Common Application for Transfer Applicant Portal and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early August and closes in late July.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early August.

Program Participation Requirements

The Common Application requires all programs to designate two contacts at your institution who will receive all communication from The Common Application for Transfer, including the application and WebAdMIT launch notifications.

Applicant Portal

The first three sections of The Common Application for Transfer application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you.

You can access The Common Application for Transfer application and The Common Application for Transfer Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

  • Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts. Note that only the Applicant Experience and Transcript sections are applicable to The Common Application. In addition, The Common Application only accepts electronic transcripts from National Student Clearinghouse and Parchment.
  • Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages. Note that The Common Application's final application status is "Complete."
    • Requirements for The Common Application for Transfer Complete application status can be found here.
  • The Common Application for Transfer Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application and a FAQs section. 

You can direct any applicant inquiries related to the application to The Common Application for Transfer Customer Service.

WebAdMIT

Review The Common Application for Transfer Quick Start Guide for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

  • Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants. The Common Application for Transfer uses Coupon Type 2.
  • Custom Export Field Layout: a comprehensive list of all fields available in the Export Manager, including associated lookup tables.
  • Master College Code List: a comprehensive list of all college names and their respective Liaison, MDB, CEEB, FICE, and/or IPED codes. 
  • Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle. Note that The Common Application does not use the Scoring, Assignment, Interviewing, and Local GPAs features.

The Release Notes feature new enhancements in the Applicant Portal and WebAdMIT, in addition to upcoming training opportunities.

Cycle Enhancements

2020-2021

The table below contains enhancements for the Common Application for transfer for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more. 

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

The workflow for entering colleges has been improved. Enhancements include:

  • The option to employ an e-transcript vendor from within the application (e.g., Parchment, National Student Clearinghouse, or Credential Solutions, where applicable)
  • An improved process for uploading and previewing unofficial transcripts
  • Enhanced display of requirements

Additionally, if you require applicants to upload unofficial copies of their transcripts, the Upload Transcript button appears for foreign institutions attended. Previously, the Upload Transcript button only appeared for US and English Canadian institutions.  

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Add Program Page

Applicants can skip the Add Program page after creating their account.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Extended Profile

Based on an applicant’s response to Extended Profile questions, select sections of the core application (i.e., Personal Information, Academic History, and Supporting Information) display.

If an applicant is 24 or younger (birth year 1998 or sooner), then the Parent/Guardian section appears.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Common App Fee Waiver

A new answer option, I am enrolled in a federal, state, or local program that aids students from low-income families (e.g., TRIO programs such as Upward Bound), was added to the economic need indicators fee waiver question.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

A new question, Do you wish to provide details of circumstances or qualifications not reflected in the application? *(You may wish to revisit this question once you have reviewed the rest of your application.), was added.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application Page

The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.

Additionally, applicants can submit their applications to programs that don’t require coursework regardless of the other programs in their cart. Previously, if an applicant selected multiple programs, some requiring coursework and others not, they were not able to submit to any of these programs before entering their coursework.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Organization Details

You can offer applicants a deep link to the application's Add Program page with your programs pre-filtered. This allows applicants to quickly access your programs without needing to set their own filters. If an applicant has not yet created an account, the deep link will first instruct them to create an account, and then will take them to the pre-filtered Add Program page.

Action required by participating programs choosing to use this enhancement.

Available at cycle launch

Configuration Portal

Question Rules

When applicants select a program and answer a program-specific or Extended Profile question, their deadline date can update based on the program’s configurations. If an applicant selects an answer that offers multiple deadlines, then the deadline that the program selected as highest priority displays. If an applicant’s answer is linked to only expired programs, the applicant receives a warning message, advising them to select an alternate program or to contact their program.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Questions

You can configure both organization- and program-level questions for your programs. This allows you to configure one set of questions that are asked by all programs in that organization for the CAS and cycle, and another set of questions that are asked by individual programs, as needed.

Additionally, when you create a question in the Configuration Portal, you can choose to hide the question in the full application PDF in WebAdMIT. These questions will still display on the Applicant Details page in WebAdMIT and be available in the List Manager and Export Manager.

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Recommendations

Recommenders can automatically reuse a completed recommendation for an applicant who requests they complete additional recommendations that are the same recommendation type as the original (e.g., academic, personal, etc.). Once activated by the recommender, any time the same applicant requests the same recommendation type, the system will automatically complete the recommendation and submit it.

Recommenders will receive an email every Friday that records if the recommendation has been reused, and if so, for which programs. This feature can be turned off at any time by the recommender. Click here to learn more.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

The Hispanic field in WebAdMIT aligns with the Do you consider yourself to be of Hispanic/Latino Origin? optional question from the Applicant Portal. Currently, when users export this field from WebAdMIT, an applicant’s response populates as:

  • Yes (if the applicant selected Yes) or
  • No (if the applicant selected No or didn’t answer the question).

A new Hispanic (Yes / No / Blank) field has been created to accurately reflect an applicant’s response to this Do you consider yourself to be of Hispanic/Latino Origin? question:

  • Yes (if the applicant selected Yes),
  • No (if the applicant selected No), or
  • Blank (if the applicant didn’t answer the question).

The Hispanic (Yes / No / Blank) field is available in the:

  • Applicant Header
  • List Manager
  • Export Manager
  • Race and Ethnicity subpanel under the Personal Information panel (note that this field is labeled as Hispanic)

The original Hispanic field is still available in WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Report Manager

A new Applicant-based report is available: Local Status History. This report includes the applicant’s:

  • CAS ID
  • Name
  • Designation
  • Designation WebAdMIT Label
  • Local Status
  • Local Status Changed Date
  • Local Status Changed By
  • Decision Code
  • Decision Code Changed Date
  • Decision Code Changed By

Every Local Status change for an applicant is listed on one row. If an applicant has multiple Local Status changes, the report will include multiple rows with this information. This information can still be accessed under the History panel on the Applicant Details page.

No action required by participating programs to use this enhancement.

Available at cycle launch

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