BusinessCAS Program User Guide
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This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the BusinessCAS Applicant Portal, CAS Configuration Portal, Liaison Outcomes, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.
Cycle Timeframes
CAS Applicant Portal
The Applicant Portal opens in mid-July and closes in late March. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the BusinessCAS Application Cycle Dates page.
CAS Configuration Portal
Between early March and late June, configurations are entered into the prelaunch environment. The account team reviews submitted configurations in June.
Liaison Outcomes and WebAdMIT
You can view new applicants and initiate a transfer settings in WebAdMIT shortly after the new cycle opens in mid-July.
Program Participation Requirements
Liaison requires all programs to designate two contacts at your institution who will receive all communication from BusinessCAS, including the configuration, application, and WebAdMIT launch notifications. Additionally, programs offered on BusinessCAS cannot accept applications from other sources.
CAS Applicant Portal
The first three sections of the BusinessCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).
You can access the BusinessCAS application and BusinessCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).
For a general overview of the applicant experience, review the following documents:
- Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
- Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the BusinessCAS Complete application status.
- BusinessCAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.
You can direct any applicant inquiries related to the application to BusinessCAS Customer Service.
CAS Configuration Portal
Use the CAS Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.
Once you've configured your program, you'll need to have it approved by the account team. Then they will approve it or contact you if additional changes must be made. Once your program is approved, it will move into the Applicant Portal and be available to applicants, starting on the program's open date.
When indicating the college transcripts and coursework entry you require, note that BusinessCAS does not verify applicant coursework, so an applicant's final application status is Complete.
Additional Information for Program Configurations
Use the following documents to manage your program-specific features, including coupon codes and CAS GRE codes.
- Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants. To purchase coupons, use the CAS Coupon Code and Invitation Code Request Form.
- Application Coupon Codes FAQ: view answers to frequently asked questions about offering coupon codes.
- Fee Collection, Reconciliation, and Remittance: an explanation of the application fee structure.
- Invitation Codes Reference Guide: learn how to offer individual deadline extensions directly to applicants. To purchase invitation codes, use the CAS Coupon Code and Invitation Code Request Form.
- Requesting Official GRE CAS Codes: a guide on how to create CAS-specific codes in order to receive official GRE scores in WebAdMIT.
Liaison Outcomes
Review the Liaison Outcomes Help Center for any questions related to working in Outcomes.
- Getting Started: access the information you'll need to get up and running with Outcomes.
- Working with the Dashboard: the Dashboard in Outcomes is the landing page where you arrive after logging in.
- Navigating the Applications Grid: the Applications section is the central hub for viewing, editing, and processing applications to any of your programs.
- Navigating an Application: review your applications and learn how to edit the layout of this page.
- Working with Segments: segments are groups of applications or contacts that meet a specific set of criteria you’ve established through filters. You can use Segments to move applicants into the correct Phase.
- Working with Phases: use Phases to organize applicants, corresponding with their current status with your institution.
- Working with Application Exports: you can export the Application Summary as a PDF with this feature.
- Integration: explore how to create a data integration between Outcomes and your institution's Student Information System (SIS).
The Release Notes feature new enhancements in CAS Applicant Portal, CAS Applicant Gateway, CAS Configuration Portal, Liaison Letters, and Liaison Outcomes, in addition to new documentation.
For any questions, contact the Client Support Specialist Team.
WebAdMIT
Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:
- Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
- Deferring Applicants via Transfer Settings: learn how to transfer deferred applicants from one cycle to the next.
- Integration Help Center and WebAdMIT API: learn how to set up an API and schedule automatic data exports from Outcomes into your SIS/ERP.
- Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
- Social Security Number (SSN) Documents Reference Guide: a guide on how to configure a PGP key to receive an encrypted file that contains the applicant's CAS ID and SSN.
- Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.
The Release Notes feature new enhancements in the CAS Applicant Portal, CAS Applicant Gateway, CAS Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.
For any questions, contact the Client Support Specialist Team.
Cycle Enhancements
2025-2026
The table below contains enhancements for BusinessCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
CAS Applicant Portal |
Academic History – Standardized Tests |
Applicants can self-report their Duolingo test scores. You can view their scores under the Standardized Tests panel on the Applicant Details page. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
CAS Applicant Portal CAS Configuration Portal Liaison Outcomes WebAdMIT |
Coursework Entry Prerequisites |
The Coursework Entry section in the CAS Applicant Portal will be removed and applicants will no longer be able to report their coursework. Similarly, the Prerequisites section in the CAS Configuration Portal will be removed and programs will no longer be able to collect applicant-reported prerequisites. Finally, the Electronic Transcript panel and associated Local GPA and Prerequisite GPA features will be removed. You will need to update any lists, exports, other integrations, and workflows to account for these removals. |
Action required by all participating programs. |
Available at cycle launch |
|
CAS Configuration Portal |
Documents |
A new Test Score Waiver document type is available. |
Action required by participating programs choosing to use this enhancement. |
Available now |
|
CAS Configuration Portal |
Program Details |
A new Major Code program attribute is available. This does not appear in the application and can be used to enter a backend code for your SIS. |
Action required by participating programs choosing to use this enhancement. |
Available now |
|
Liaison Outcomes WebAdMIT |
Applicant Details Page Email Templates Export Manager List Manager |
The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal. |
Action required by all participating programs. |
Available at cycle launch |
|
Liaison Outcomes WebAdMIT |
Applicant Details Page Export Manager List Manager |
The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal. |
Action required by all participating programs. |
Available at cycle launch |
2024-2025
The table below contains enhancements for BusinessCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Personal Information – Biographic Information |
The Sex question now includes a third custom sex value: X or another legal sex. This allows CASs to meet their guidelines and new reporting options from state and federal governments. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Academic History – Coursework Entry |
Applicants can view instructions when entering their coursework details. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Academic History – Standardized Tests |
Applicants can now submit their self-reported GMAT Focus tests. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information |
The Experiences and Achievements sections were removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Documents |
Applicants can delete existing and upload new documents after they submit their application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Industry and Salary |
A new question was added: Please enter the number of months of full-time, post-bachelor’s work experience that you will have at the time of program entry. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Logo |
The CAS logo was updated for a cleaner, fresher feel. |
No action required by participating programs to use this enhancement. |
Available now |
|
Configuration Portal |
Program Details |
The lookup values for the Area of Study (concentration) program attribute were updated. |
Action required by participating programs choosing to use this enhancement. |
Available now |
|
Configuration Portal |
Program Details Question Rules |
Select users with the Config. Portal Live Editing Access role can edit active and closed programs through the Configuration Portal, such as:
|
Action required by participating programs choosing to use this enhancement. |
Available now |
|
WebAdMIT |
Application Status |
You can view limited application details for applicants in the On Hold application status. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
WebAdMIT |
Work Groups |
In WebAdMIT, you can configure Work Groups to allow users to see specific panels on the Applicant Details Page. With this enhancement (from Release 11, 2023) if you remove access to a panel for a Work Group, the fields in that panel are also not available for the Work Group to see when creating exports, lists, or PDF manager templates. For example, if the Race and Ethnicity subpanel is not enabled for a Work Group, its members will not see the information from that panel when creating an export, and will not be able to create filters in List Manager using any of the fields from that panel. As a result of this enhancement, reports that are not shared with Work Groups from the Report Settings page will be inaccessible to anyone who is not a WebAdMIT Administrator. Review the How Work Groups Impact Access to Features and Fields documentation to learn more about the impacts of this enhancement. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
2023-2024
The table below contains enhancements for BusinessCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.
|
Portal |
Section |
Enhancement Details |
Implementation |
Availability |
|---|---|---|---|---|
|
Applicant Portal |
Account Information |
The European Union General Data Protection Regulation (GDPR) is a legal framework that sets guidelines for the collection and processing of personal information of individuals within the European Union. The GDPR question explains the information we collect and how we use their information. Users located in a European Union country, Iceland, Liechtenstein, Norway, or Switzerland must opt into our policies when creating an account. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Personal Information – Other Information |
The COVID-19 Impacts question was removed. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |
|
Applicant Portal |
Supporting Information – Experiences |
Applicants can edit in progress experiences after they submit their application. |
No action required by participating programs to use this enhancement. |
Available at cycle launch |