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AACPMAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the AACPMAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early August and closes in late June. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the AACPMAS Application Cycle Dates page.

Configuration Portal

Between mid-May and early July, configurations are entered into the prelaunch environment. The account team and AACPM review submitted configurations in July.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early August.

Program Participation Requirements

AACPM requires all programs to designate two contacts at your institution who will receive all communication from AACPM and AACPMAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the AACPMAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the AACPMAS application and AACPMAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to AACPMAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team and AACPM before it is available to applicants. If your program is reviewed after the cycle launches, AACPM will approve it.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2024-2025

The table below contains enhancements for AACPMAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Add Program Page

The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Influences

2024 was added as a year to the Relatives in Podiatric Medicine question.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

The COVID-19 Impact question was removed.

Additionally, 2023 was added as a year to the Previous Applications to Podiatric Medicine question.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Transcript Entry

Applicants can view instructions when entering their coursework details.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Official Tests

Applicants can submit official US DAT scores. You can view these scores in WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Applicant Help Center

The full text of the AACPMAS Professional Standards of Applicant Conduct was removed from the Applicant Help Center and replaced with a link to a copy of the release statement. This ensures that applicants can view the most accurate and up-to-date version of the release statement.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

List Manager

Export Manager

You can view the total hours per experience type on the Applicant Details Page. You can also use these fields in the List Manager and Export Manager.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Work Groups

In WebAdMIT, you can configure Work Groups to allow users to see specific panels on the Applicant Details Page. With this enhancement (from Release 11, 2023) if you remove access to a panel for a Work Group, the fields in that panel are also not available for the Work Group to see when creating exports, lists, or PDF manager templates. For example, if the Race and Ethnicity subpanel is not enabled for a Work Group, its members will not see the information from that panel when creating an export, and will not be able to create filters in List Manager using any of the fields from that panel.

As a result of this enhancement, reports that are not shared with Work Groups from the Report Settings page will be inaccessible to anyone who is not a WebAdMIT Administrator. Review the How Work Groups Impact Access to Features and Fields documentation to learn more about the impacts of this enhancement.

No action required by participating programs to use this enhancement.

Available at cycle launch

2023-2024

The table below contains enhancements for AACPMAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Dashboard

A new notification banner is available for the application dashboard. CASs can share best tips and tricks with applicants as they complete their applications.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Account Information

The European Union General Data Protection Regulation (GDPR) is a legal framework that sets guidelines for the collection and processing of personal information of individuals within the European Union.

The GDPR question explains the information we collect and how we use their information. Users located in a European Union country, Iceland, Liechtenstein, Norway, or Switzerland must opt into our policies when creating an account.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Fee Waivers

Income-based fee waivers are now available for AACPMAS applicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Influences

The following colleges were added to the Interest in Podiatric Medicine question:

  • Lake Erie College of Osteopathic Medicine (LECOM)
  • University of Texas Rio Grande Valley

And Tour 4 Diversity was removed from this question.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

The DPM Shadowing question was updated.

Additionally, Lake Erie College of Osteopathic Medicine (LECOM) was added to the Previous Applications to Podiatric Medicine question.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Colleges Attended

If an applicant selects Unlisted French Speaking Canadian or Other Foreign Institution, they must complete a new required field for the college’s country.

If you created exports to pull a college's country data, you must edit and select the new college country fields. Review the Country Field for Manually Entered Foreign Institutions release note for more information.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Standardized Tests

Applicants can self-report their ACT and SAT test scores.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Experiences

Applicants can edit in progress experiences after they submit their application.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Evaluations

Applicants can now request committee evaluation letters. 

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Export Manager

You can now filter by Primary College.

No action required by participating programs to use this enhancement.

Available at cycle launch

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