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PharmDirect Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the PharmDirect Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in late August and closes in late June 2019. Applicants must submit all applications by the specified late June cycle close date, if not earlier per PharmDirect program configurations.

Configuration Portal

Between late June and early August, configurations are entered in the prelaunch environment. The Account Manager, Client Success Manager, and AACP review submitted configurations in July.


You can view new applicants and initiate a transfer settings shortly after the new cycle opens in late August.

Primary Program Contacts

Liaison requires all programs to designate two contacts at your institution who will receive all communication from AACP and PharmDirect, including the configuration, application, and WebAdMIT launch notifications. These individuals are responsible for creating and managing WebAdMIT accounts for all other faculty and staff users who are affiliated with the institution and authorized by the institution to access individual applicant data.

Applicant Portal

The first three sections of the PharmDirect application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the PharmDirect application and PharmDirect Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

  • Applicant Processing Reference Guide: learn how applicants move through the application and how Liaison processes applicant materials, such as transcripts and official test scores. Note that Fee Waivers and Professional Transcript Entry (PTE) are not available in PharmDirect.
  • Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages. Note that the Manual application status does not apply to PharmDirect.
    • Requirements for the PharmDirect Complete application status can be found here.
  • PharmDirect Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application and a FAQs section. 

You can direct any applicant inquiries related to the application to PharmDirect Customer Service.

Configuration Portal

The Configuration Portal Guide contains all information related to configuring your program in the Applicant Portal. You will need to first create your program in the prelaunch environment and have it approved by the Account Manager, Client Success Manager, and AACP before it is available to applicants. If your program is reviewed after the cycle launches, AACP will approve it.

Use the following checklist to make sure you configure your program efficiently and completely. Also, review the best practices found at the end of these articles. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this in your program configurations.

1. Review the Application

  • Review the current application to get a sense of the questions that are already included and what you may want to add.
  • Start to pull together any details about your program and school that you want to share with applicants in the application.

2. Be Aware of Cycle Rollovers

  • Keep in mind that all pages from the current cycle will be rolled over to the new cycle. 

3. Brand Your Program Page (Required)

  • Work with your Marketing or PR department to choose a branding image that meets the size and format specifications. Images have to be 900x270 pixels, and 250 KB or less.
  • Pull together your program’s introductory text and instructions, as well as any requirements information, including supplemental items/fees if you use a two-part application process.

4. Configure Questions and Question Rules (Optional)

  • Review current school and supplemental applications to help you determine which questions you need to ask.
  • AACP recommends that programs ask no more than 3-5 custom questions.
  • Consider removing any custom questions that are not essential to your local admissions review process or predicative of success in your PharmD program.
  • If your program's custom questions include an essay, consider reducing the character limit. Applicants already submit a personal essay through the PharmDirect application that is shared with all programs they apply to.

☑ 5. Configure High School Transcripts (Required)

  • Indicate if you want to request high school transcripts.

☑ 6. Preview and Submit Your Program

  • Monitor your program’s status by returning to the Configuration Portal.


Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

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