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Liaison

BusinessCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the BusinessCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Customer Solutions Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early September and closes in late January, over a 17-month period.

Configuration Portal

Between early April and early August, configurations are entered in the prelaunch environment. The Account Manager and Customer Solutions Manager review submitted configurations in August.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early September.

Program Participation Requirements

Liaison requires all programs to designate two contacts at your institution who will receive all communication from BusinessCAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the BusinessCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the BusinessCAS application and BusinessCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to BusinessCAS Customer Service.

Configuration Portal

The Configuration Portal Guide contains all information related to configuring your program in the Applicant Portal. You will need to first create your program in the prelaunch environment and have it approved by the Account Manager and Customer Solutions Manager before it is available to applicants.

Use the following checklist to make sure you configure your program efficiently and completely. Also, review the best practices found at the end of these articles. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this in your program configurations.

1. Review the Application

  • Review the current application to get a sense of the questions that are already included and what you may want to add.
  • Start to pull together any details about your program and school that you want to share with applicants in the application.

2. Be Aware of Cycle Rollovers

  • Keep in mind that all pages from the current cycle will be rolled over to the new cycle. 

3. Brand Your Program Page

  • Work with your Marketing or PR department to choose a branding image that meets the size and format specifications. Images have to be 900x270 pixels, and 250 KB or less.
  • Pull together your program’s introductory text and instructions, as well as any requirements information, including supplemental items/fees if you use a two-part application process.

4. Configure Questions and Question Rules

  • Review current school and supplemental applications to help you determine which questions you need to ask.

5. Configure Prerequisites

  • Pull together information on prerequisites, including any instructions. 

6. Configure Documents

  • Ensure you have specific instructions for any documents you are requesting.

7. Configure Evaluations

  • Determine how many evaluations, if any, you want to request.

☑ 8. Configure College Transcript and Coursework Entry

  • Indicate the college transcripts and coursework entry you require.

☑ 9. Preview and Submit Your Program

  • Monitor your program’s status by returning to the Configuration Portal.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

The table below contains enhancements for BusinessCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

Applicants can add, edit, and delete their colleges and degrees after submitting their applications.

No action required by participating programs to use this enhancement.

Expected to be available at next cycle launch (may be subject to change)

Applicant Portal

Add Program

The new Add Program page lists the Organization Name field as a row with its programs grouped below it, instead of as a column. The Organization Name also remains at the top of the table until the next organization and program grouping appear. Click here for more information. Additionally, applicants can select Department/Subject as a filter.

No action required by participating programs to use this enhancement.

Available now

Applicant Portal

Extended Profile

The Extended Profile includes a series of questions that applicants must answer before they begin their application (e.g., domestic or international applicant, in-state or out-of-state applicant, etc.). These questions then affect the types of programs available to them in the Add Program page.

No action required by participating programs to use this enhancement.

Expected to be available at next cycle launch (may be subject to change)

Applicant Portal

Personal Information – Other Information

A new question about first-generation students will be added to the Other Information section of Personal Information.

No action required by participating programs to use this enhancement.

Expected to be available at next cycle launch (may be subject to change)

Applicant Portal

Program Materials – Recommendations

Evaluations are labeled as "Recommendations."

No action required by participating programs to use this enhancement.

Available now

Applicant Portal

Supporting Information – Achievements

The Achievements section has been removed, as applicants upload their CV/Resume.

No action required by participating programs to use this enhancement.

Available now

Applicant Portal

Supporting Information – Documents

The CV/Resume document type is required under the Documents section of Supporting Information. You can no longer request it as a program-specific document in the Configuration Portal.

No action required by participating programs to use this enhancement.

Available now

Applicant Portal

Supporting Information – Experiences

The Experience types have been reduced to one option, Professional Employment History.

No action required by participating programs to use this enhancement.

Available now

Configuration Portal

Program Details

The following fields have standardized selections in the Configuration Portal, which affect the filter options available in the Add Program page of the Applicant Portal:

  • Campus
  • Delivery
  • Department/Subject
  • Full-Time/Part-Time
  • Program Level
  • Start Year
  • Start Term

The following fields have been removed from the Configuration Portal:

  • Concentration
  • Track

You can use the following fields to record additional program data. Review Edit Program Data to update these details.

  • Program Type
  • WebAdMIT Label

Action required by all participating programs.

Available now

Configuration Portal

Questions

The following new formatting options are available when configuring Questions:

Action required by participating programs choosing to use these enhancements.

Available now

Configuration Portal

Question Rules

You can create paired question rules, called Question Visibility. This allows you to hide specific questions until an applicant enters an answer and/or meets specified conditions.

Additionally, you can create Conditional Answer Options, where the answer to a question affects the answer options that appear in another question.

Finally, you can create a Fee Waiver Qualification rule that allows you to configure an automatic program fee waiver based upon an applicant’s response to a question that you've already created. If you activate this rule, Liaison bills you for the fee waiver amount.

Action required by participating programs choosing to use these enhancements.

Available now

Configuration Portal

Recommendations

The available recommendation types have been updated. The core questions and overall recommendation are standard across all recommendation types except for GMAC Recommendation. You can select from:

  • GMAC Recommendation
  • Letter of Recommendation
  • Letter of Recommendation and Likert Evaluation
  • Likert Evaluation

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Recommendations

Recommenders can reuse their recommendation letters across multiple programs for applicants.

No action required by participating programs to use this enhancement.

Available now

WebAdMIT

Emails

You can add attachments to emails in WebAdMIT.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Export Manager

You can customize column headings in the Export Manager.

Additionally, you can set a Last Export Date timestamp when running Exports. This can help you track when an applicant was last exported.

Action required by participating programs choosing to use these enhancements.

Available now

WebAdMIT

History Panel

The History panel includes a Decision Code subpanel, which tracks an applicant's previous Decision Codes.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

List Manager

You can search by the transcript fields (i.e., Transcript Received Date, Transcript College, and Transcript College Code) in the List Manager.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

PDF Manager

You can set a Last Printed Date when running PDF Manager jobs. This can help you track when an applicant's document was last downloaded.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Transfer Settings

Admissions users and Work Groups are included in Transfer Settings. Click here for more information.

Action required by participating programs choosing to use this enhancement.

Available now

 

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