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EngineeringCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the EngineeringCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early September and closes in late March, over a 19-month period.

Configuration Portal

Between early April and early August, configurations are entered in the prelaunch environment. The Account Manager and Client Success Manager review submitted configurations in August.

WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early September.

Program Participation Requirements

Liaison requires all programs to designate two contacts at your institution who will receive all communication from EngineeringCAS, including the configuration, application, and WebAdMIT launch notifications.  Additionally, programs offered on EngineeringCAS cannot accept applications from other sources.

Applicant Portal

The first three sections of the EngineeringCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the EngineeringCAS application and EngineeringCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to EngineeringCAS Customer Service.

Configuration Portal

The Configuration Portal Guide contains all information related to configuring your program in the Applicant Portal. You will need to first create your program in the prelaunch environment and submit it for review by the Account Manager and Client Success Manager. Then they will approve it or contact you if additional changes must be made. Once your program is approved, it will move into the Applicant Portal and be available to applicants, starting on the program's open date.

Use the following checklist to make sure you configure your program efficiently and completely. Also, review the best practices found at the end of these articles. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this in your program configurations.

1. Review the Application

  • Review the current application to get a sense of the questions that are already included and what you may want to add.
  • Start to pull together any details about your program and school that you want to share with applicants in the application.

2. Be Aware of Cycle Rollovers

  • Keep in mind that all pages from the current cycle will be rolled over to the new cycle. 

3. Brand Your Program Page

  • Work with your Marketing or PR department to choose a branding image that meets the size and format specifications. Images have to be 900x270 pixels, and 250 KB or less.
  • Pull together your program’s introductory text and instructions, as well as any requirements information, including supplemental items/fees if you use a two-part application process.

4. Configure Questions and Question Rules

  • Review current school and supplemental applications to help you determine which questions you need to ask.

5. Configure Prerequisites

  • Pull together information on prerequisites, including any instructions. 

6. Configure Documents

  • Ensure you have specific instructions for any documents you are requesting.

7. Configure Evaluations

  • Determine how many evaluations, if any, you want to request.

☑ 8. Configure College Transcript and Coursework Entry

  • Indicate the college transcripts and coursework entry you require. Note that EngineeringCAS does not verify applicant coursework, so an applicant's final application status is Complete.

☑ 9. Preview and Submit Your Program

  • Monitor your program’s status by returning to the Configuration Portal.

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2020-2021

The table below contains enhancements for EngineeringCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

The workflow for entering colleges has been improved. Enhancements include:

  • The option to employ an e-transcript vendor from within the application (e.g., Parchment, National Student Clearinghouse, or Credential Solutions, where applicable)
  • An improved process for uploading and previewing unofficial transcripts
  • Enhanced display of requirements

Additionally, if you require applicants to upload unofficial copies of their transcripts, the Upload Transcript button appears for foreign institutions attended. Previously, the Upload Transcript button only appeared for US and English Canadian institutions. 

No action required by participating programs to use this enhancement.

Available now

Applicant Portal

Extended Profile

The Visa and Residency Information question is updated to:

Do you have or will you require an F-1 Student Visa or J-1 Exchange Visa to study in the United States?

Previously, the question was Do you require a student visa to pursue your graduate education?

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Login Page

The background image for the login page has been updated to help applicants differentiate the cycles.

Additionally, the login text defining which terms (e.g., Summer 2020, Fall 2020, etc.) the application is offered for has been updated.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

A Preferred Name question was added.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Other Information

An essay prompt and questions about how COVID-19 has impacted the applicant were added.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application Page

The Submit Application page lists the term on each program’s tile. Previously, applicants needed to click the additional information icon to view the program’s term.

No action required by participating programs to use this enhancement.

Available now

Applicant Portal Marketing

Website and Print

To help advertise EngineeringCAS and your participation in it, you can use the following resources, built by the Liaison Marketing team:

  • CAS Apply Button: you can now insert a branded EngineeringCAS button on your website to draw attention and site traffic to the EngineeringCAS application. The button border is customizable to your school colors. Find the embed codes to add the button to your institution and program websites here.
  • CAS Printable Tabletop Posters & Buttons: drive applicants to the EngineeringCAS application during your in-person recruitment events with a downloadable and printable poster and button. The poster and button can fit in any 8 x 11.5 frame or stand. Each poster and button are branded with the EngineeringCAS logo and website. Print your poster here. Print your button here.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Organization Details

You can offer applicants a deep link to the application's Add Program page with your programs pre-filtered. This allows applicants to quickly access your programs without needing to set their own filters. If an applicant has not yet created an account, the deep link will first instruct them to create an account, and then will take them to the pre-filtered Add Program page.

Note that each cycle has a unique deep link. Click the link above for best practices when using deep links.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Question Rules

The following new question rules are available:

  • You can configure alternate deadlines using the new Change Deadline question rule.
  • You can configure alternate fees using the new Change Fee question rule.

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Questions

You can configure both organization- and program-level questions for your programs. This allows you to configure one set of questions that are asked by all programs in that organization for the CAS and cycle, and another set of questions that are asked by individual programs, as needed.

If you use organization-level questions, then you can select if applicants can edit their responses to these questions after they've submitted their application.

Finally, when you create a question in the Configuration Portal, you can choose to hide the question in the full application PDF in WebAdMIT. These questions will still display on the Applicant Details page in WebAdMIT and be available in the List Manager and Export Manager.

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Account

Evaluators can now submit their evaluations as a guest, without creating a Letters by Liaison account. Guest users can create an account at any time while working in Letters by Liaison, and evaluators who already have an account can also complete an evaluation as a guest.

No action required by participating programs to use this enhancement.

Available now

Letters by Liaison

Recommendations

Recommenders can automatically reuse a completed recommendation for an applicant who requests they complete additional recommendations that are the same recommendation type as the original (e.g., academic, personal, etc.). Once activated by the recommender, any time the same applicant requests the same recommendation type, the system will automatically complete the recommendation and submit it.

Recommenders will receive an email every Friday that records if the recommendation has been reused, and if so, for which programs. This feature can be turned off at any time by the recommender. Click here to learn more.

No action required by participating programs to use this enhancement.

Available now

WebAdMIT

Application Status

The available Application Statuses match the applicant experience:

  • In Progress
  • Received
  • Complete
  • Deferred
  • Manual
  • On Hold

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Report Manager

Two new Applicant-based reports are available: Designations by Application Status and Local Status History.

No action required by participating programs to use this enhancement.

Available now

2019-2020

The table below contains enhancements for EngineeringCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

If programs allow applicants to upload unofficial transcripts, applicants can upload foreign transcripts as well.

No action required by participating programs to use this enhancement.

Expected to be available at next cycle launch (may be subject to change)

Applicant Portal

Add Program

The new Add Program page lists the Organization Name field as a row with its programs grouped below it, instead of as a column. The Organization Name also remains at the top of the table until the next organization and program grouping appear. Click here for more information.

Additionally, applicants can select Application Type and Department/Subject as filters. The Start Year filter has been removed.

No action required by participating programs to use this enhancement.

Available now

Applicant Portal

Extended Profile

The Extended Profile includes a series of questions that applicants must answer before they begin their application (e.g., domestic or international applicant, in-state or out-of-state applicant, etc.). These questions then affect the types of programs available to them in the Add Program page.

No action required by participating programs to use this enhancement.

Expected to be available at next cycle launch (may be subject to change)

Applicant Portal

Fees

EngineeringCAS has the same processing fee for all programs an applicant applies to.

No action required by participating programs to use this enhancement.

Available now

Applicant Portal

Personal Information – Other Information

A new question about first-generation students will be added to the Other Information section of Personal Information.

No action required by participating programs to use this enhancement.

Expected to be available at next cycle launch (may be subject to change)

Applicant Portal

Program Materials – Recommendations

Evaluations are labeled as "Recommendations."

No action required by participating programs to use this enhancement.

Available now

Applicant Portal

Supporting Information – Documents

The CV/Resume document type is required under the Documents section of Supporting Information. You can no longer request it as a program-specific document in the Configuration Portal.

Additionally, the Other document type has been removed under the Documents section of Supporting Information.

No action required by participating programs to use this enhancement.

Available now

Configuration Portal

Fees

Since EngineeringCAS has the same processing fee for all programs an applicant applies to, your program fees must be adjusted. Review the Fee Structure guide for more information and Edit Program Data to update these fees.

Action required by all participating programs.

Available now

Configuration Portal

Program Details

The following fields have standardized selections in the Configuration Portal, which affect the filter options available in the Add Program page of the Applicant Portal:

  • Department/Subject
  • Program Level
  • Start Year
  • Start Term

The following fields have been removed from the Configuration Portal:

  • Concentration
  • Track

You can use the following fields to record additional program data. Review Edit Program Data to update these details.

  • Campus
  • Delivery
  • Full-Time/Part-Time
  • Application Type (formerly Program Type)
  • Scholarship
  • WebAdMIT Label

Action required by all participating programs.

Available now

Configuration Portal

Questions

The following new formatting options are available when configuring Questions:

Action required by participating programs choosing to use these enhancements.

Available now

Configuration Portal

Question Rules

You can create paired question rules, called Question Visibility. This allows you to hide specific questions until an applicant enters an answer and/or meets specified conditions.

Additionally, you can create Conditional Answer Options, where the answer to a question affects the answer options that appear in another question.

Finally, you can create a Fee Waiver Qualification rule that allows you to configure an automatic program fee waiver based upon an applicant’s response to a question that you've already created. If you activate this rule, Liaison bills you for the fee waiver amount.

Action required by participating programs choosing to use these enhancements.

Available now

Configuration Portal

Recommendations

You can activate specific recommendation types for each designation. The core questions and overall recommendation are standard across all recommendation types. You can select from:

  • Letter of Recommendation
  • Letter of Recommendation and Likert Evaluation
  • Likert Evaluation

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Recommendations

Recommenders can reuse their recommendation letters across multiple programs for applicants.

No action required by participating programs to use this enhancement.

Available now

WebAdMIT

Emails

You can add attachments to emails in WebAdMIT.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Export Manager

You can customize column headings in the Export Manager.

Additionally, you can set a Last Export Date timestamp when running Exports. This can help you track when an applicant was last exported.

Action required by participating programs choosing to use these enhancements.

Available now

WebAdMIT

History Panel

The History panel includes a Decision Code subpanel, which tracks an applicant's previous Decision Codes.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

List Manager

You can search by the transcript fields (i.e., Transcript Received Date, Transcript College, and Transcript College Code) in the List Manager.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

PDF Manager

You can set a Last Printed Date when running PDF Manager jobs. This can help you track when an applicant's document was last downloaded.

Action required by participating programs choosing to use this enhancement.

Available now

WebAdMIT

Transfer Settings

Admissions users and Work Groups are included in Transfer Settings. Click here for more information.

Action required by participating programs choosing to use this enhancement.

Available now

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