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Liaison International

Quick Start Guide for Administrators

Overview

Welcome to WebAdMIT, a cloud-based admissions management platform that provides users with tools to streamline their admissions processes. Using WebAdMIT, admissions staff can:

  • Manage each applicant as they progress through the admissions cycle.
  • Manage collective groups of applicants.
  • Obtain holistic views of applicant pools.
  • Take full advantage of applicant data to make the best admissions decisions.

If you're new to WebAdMIT, we recommend you start by completing our on-demand courses for a thorough overview of key concepts and functionality. 

Getting Started with the Essentials

Create a WebAdMIT Account

To obtain a WebAdMIT account, contact the primary user at your institution. This user can create an account for you, place you in the appropriate Work Group, and give you access to the appropriate program(s). You then receive an email with directions on how to log in to WebAdMIT and create a password.

If you are creating accounts for other users, review the Creating and Managing Users section.

Access an Existing Account

  1. Go to WebAdMIT.
  2. Enter your email address associated with your WebAdMIT account.
  3. Enter your password.
  4. Select Remember me? if you want your browser to remember your login credentials.
  5. Click Log In.

Reset Your Password

Your password information is not accessible by customer service. To retrieve your password:

  1. Click the Forgot username or password? link on the login page.
  2. Enter the email address associated with your account under the Email address field.
  3. Click Submit.
  4. Follow the instructions in the email you receive to reset your password. You must create and confirm a password which:
    • Is a minimum of ten characters,
    • Contains at least one number or special character, and
    • Avoids words or patterns that can be guessed easily (e.g., first name or company name).

Getting Started with the Essentials

Before you begin configuring WebAdMIT, take some time to become familiar with the following:

Foundational Topic/Link This topic contains information on:
1. Glossary Common WebAdMIT terms and definitions.
2. Viewing the Dashboard The five main areas of the Dashboard which provide you with essential information. 
3. Searching for Applicants How to search for applicants and filter your applicant pool.
4. Viewing Applicant Information The Applicant Details Page which contains all of an applicant's data. 
5. Creating Field and Composite Lists How to create and manage groups of applicants using the List Manager. 

Configuring WebAdMIT

WebAdMIT is a powerful tool that can be configured according to your admissions process. Once you become familiar with the basics noted above, review the following administrative functions: 

Administrative Topic/Link This topic contains information on:
1. Managing Users via Work Groups and User Accounts How to setup and manage your WebAdMIT users and their permissions.
2. Creating Custom Fields How to create additional fields in WebAdMIT to store applicant information that is important to your program (but is not collected from the applicant in the application).
3. Creating Local Statuses How to create statuses that allow you to track applicants during each stage of your admissions process.
4. Configuring Prerequisite GPAs How to create a set of prerequisite courses and how to match them for each applicant.
5. Creating Email Templates and Configuring Email Addresses How to create email templates for quick correspondence with applicants.
6. Customizing the Applicant Header How to select up to 5 fields that display in the Applicant Details Page header for quick access to important information.

Additional Resources

The WebAdMIT Help Center contains a broad range of searchable topics, including the following: 

WebAdMIT Training

Click here for more information about training. 

Release Notes

Release Notes are biweekly summaries of enhancements and new features in the Applicant Portal, Configuration Portal, and/or WebAdMIT. We recommend that you periodically review this information to stay up-to-date on the latest changes. 

Documentation and Reference Guides

The Documentation and Reference Guides section contains an assortment of quick reference guides that span a variety of topics. You may wish to browse these topics and review any relevant documentation. 

Contacting Support

The Client Support Specialist Team is available Monday – Friday from 9 AM to 5 PM ET.

Note that to minimize downtime for users, WebAdMIT upgrades occur every Sunday from 7 – 10 AM ET.

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