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Quick Start Guide for Administrators


Welcome to WebAdMIT, a cloud-based admissions management platform that provides users with tools to streamline their admissions processes. Using WebAdMIT, admissions staff can:

  • Manage each applicant as they progress through the admissions cycle.
  • Manage collective groups of applicants.
  • Obtain holistic views of applicant pools.
  • Take full advantage of applicant data to make the best admissions decisions.

If you're new to WebAdMIT, we recommend you start by visiting Liaison Academy for a thorough overview of key concepts and functionality.

Logging in to WebAdMIT

Create a WebAdMIT Account

To obtain a WebAdMIT account, contact the primary user at your institution. This user can create an account for you, place you in the appropriate Work Group, and give you access to the appropriate program(s). You then receive an email with directions on how to log in to WebAdMIT and create a password.

If you are creating accounts for other users, review the Creating and Managing Users section.

Access an Existing Account

  1. Go to WebAdMIT.
  2. Enter your email address associated with your WebAdMIT account.
  3. Enter your password.
  4. Select Remember me? if you want your browser to remember your login credentials. This feature is dependent on your browser and its settings.
  5. Click Log In.

If you log in and complete the CAPTCHA confirmation, but are returned to the CAPTCHA page, try these recommendations:

Reset Your Password

Your password information is not accessible by customer service. To retrieve your password:

  1. Click the Forgot username or password? link on the login page.
  2. Enter the email address associated with your account under the Email address field.
  3. Click Submit.
  4. Follow the instructions in the email you receive to reset your password. You must create and confirm a password which:
    • Is a minimum of eight characters,
    • Contains at least one uppercase letter,
    • Contains at least one lowercase letter,
    • Contains at least one number or special character, and
    • Avoids common keyboard patterns (e.g., qwerty) or common words (e.g., names).

Getting Started with the Essentials

Before you begin configuring WebAdMIT, take some time to become familiar with the following:

Step #

Foundational Topic/Link

This topic contains information on:



Common WebAdMIT terms and definitions.


Viewing the Dashboard

The five main areas of the Dashboard which provide you with essential information.


Searching for Applicants

How to search for applicants and filter your applicant pool.


Viewing Applicant Information

The Applicant Details page which contains all of an applicant's data.


Creating Field and Composite Lists

How to create and manage groups of applicants using the List Manager.

Configuring WebAdMIT

WebAdMIT is a powerful tool that can be configured according to your admissions process. Once you become familiar with the basics noted above, you should map your current application review workflow so you can adapt it using WebAdMIT's features; use our Application Review Workflow article as a guide. 

Step #

Administrative Topic/Link

This topic contains information on:


Managing Users via Work Groups and User Accounts

How to set up and manage your WebAdMIT users and their permissions.


Creating Custom Fields

How to create additional fields in WebAdMIT to store applicant information that is important to your program (but is not collected from the applicant in the application).


Creating Local Statuses

How to create statuses that allow you to track applicants during each stage of your admissions process.


Configuring Prerequisite GPAs

How to create a set of prerequisite courses and how to match them for each applicant.


Creating Email Templates and Configuring Email Addresses

How to create email templates for quick correspondence with applicants.


Customizing the Applicant Header

How to select up to 5 fields that display in the Applicant Details page header for quick access to important information.

Additional Resources

The WebAdMIT Help Center contains a broad range of searchable topics, including the following:

WebAdMIT Training

Visit our WebAdMIT Training and Support page for more information about training resources and opportunities.

Release Notes

Release Notes are monthly summaries of enhancements and new features in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT. We recommend that you periodically review this information to stay up-to-date on the latest changes.

Reference Guides

The Reference Guides section contains an assortment of quick reference guides that span a variety of topics. You may wish to browse these topics and review any relevant documentation.

Contacting Support

For product and technical assistance, contact us by email at or by phone at 857-304-2020. Note the following:

  • Hours of operation: Monday – Friday, 9 AM – 8 PM ET.
  • We typically provide responses to emails within two business days; however, response times can take up to three business days when we’re at our busiest.
  • To ensure that you receive all our email messages, add our email address to your Safe Sender list.

Note that to minimize downtime for users, WebAdMIT upgrades occur every Sunday from 7 – 10 AM ET. Additionally, you can visit our Status Page to view and subscribe to system status updates.

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