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Liaison International

Managing Users

This page applies to: WebAdMIT for AMCAS

Creating Work Groups

Work Groups allow you to manage permissions for a group of users, as opposed to managing permissions for each individual user. Users can only reside in one Work Group at a time. Note that a WebAdMIT Administrators Work Group is available by default and provides users with full administrative access.

  1. Using the Menu Bar, open the Management panel, then click Work Groups.

  1. Click the New Work Group button.
  2. Enter a name for the Work Group and select the group’s permission sets.

Permission sets may include:

  • API Access: Allows users to query WebAdMIT for AMCAS using the API.
  • Access to CAS Configuration Portal: Allows users to work in the Configuration Portal.
  • Add Notes: Allows users to enter notes on the Applicant Details page. Users without this permission can read, but not create notes.

  • Change Local Statuses: Allows users to change the Local Status of an applicant's designation, either individually on the Applicant Details page, or in batches via list or search actions.

  • Configure Software: Allows users to access all management functions.
  • Email Applicants: Allows users to email applicants.
  • Manage Assignments and Interviews: Allows users to assign and delete Assignments and Interviews on applicant pages. Users with this permission can also edit submitted Assignment and Interview results.
  • Manage Direct Applicants:  This permission set does not apply to WebAdMIT for AMCAS and can be ignored.  
  • Manage Lists, Reports, and Exports: Allows users to create lists, reports, and exports and define their visibility.

  • Manage Uploaded Documents: Allows users to upload and delete documents on an applicant's record for an organization.  
  • Modify Applicants' Custom Fields, Local GPAs, Prerequisites, and Requirements: Allows users to update an applicant's Custom Fields and Requirements, either from the Applicant Details page or in batches. This permission set also allows users to update courses included in an applicant's Prerequisite or Local GPA via the Electronic Transcript.

  • Request Background Check:  This permission set does not apply to WebAdMIT for AMCAS and can be ignored.
  • View All Applicants: Allows users to view information for all applicants. Users without this permission can only view their assigned applicants.
  • View Background CheckThis permission set does not apply to WebAdMIT for AMCAS and can be ignored.
  • View Other User's Assignment/Interview Results: Allows users to view any applicant’s Assignments and Interviews, both on the Applicant Details page and on the search Assignments and search Interviews screens. Users without this permission can only view their assigned Assignments and Interviews.
  1. Select the panels and subpanels that the group can view on the Applicant Details page, then click Submit. Note for the 2018 cycle that your selections only restrict the information users can view on the Applicant Details page; all information is still accessible via List Manager, Report Manager, and Export Manager. For example, if you want a user to have a truly “blind view,” consider restricting the Manage Lists, Reports, and Exports permissions set. Additionally, note that permissions sets and panels will need to be used together. For example, if you add the “Add Notes” permission set to the work group, you’ll also need to add the “Notes” panel.This will change in the 2019 cycle at which time List and Export Manager will respect the work group permissions.

Adding Users to Work Groups

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.
  2. Click the pencil icon for the applicable user. Note that you can only add existing users to Work Groups; to create a new user, see the Creating Users topic below.
  3. Select the applicable Work Group and click Submit.

Creating Users

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.

  1. Click the New User button.
  2. Enter the new user’s information, including the Work Group and Program Assignment(s).
  3. Click Submit. The user will receive a system-generated email prompting them to create a password.

Check Boxes on New User Accounts

  • Primary User check box has no current functionality.
  • Institution Manager allows the user to add a new cycle to existing users. This option only appears to users who are currently Institution Managers.

Editing Existing Users

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.

  1. Using the icons you can edit, deactivate, activate, or assign interview availability dates and times.
  2. Click the pencil icon to edit the user.

  1. Add an Organization to this user’s permissions by clicking the green plus sign.
  2. Select the Organization and cycle from the drop down for which you want to modify the Work Group and Program Assignments.
  3. Click Edit Availability to change this user’s available dates and times to conduct interviews.
  4. Click Submit.

Note:  it is possible to have different Work Group and program assignments for a user by cycle.

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