Release 8 – September 12, 2021

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New Features and Enhancements

CAS Application Enhancements

Liaison’s suite of portals work together to help you collect and manage applications. The CAS application, also referred to as the Applicant Portal, is the system where applicants find and apply to your programs. You receive these applications in WebAdMIT or Liaison Outcomes, where you perform your review processes. The appearance of your program and your requirements are customized in the Configuration Portal, where you establish the program-specific elements that your applicants will interact with. Additionally, your program may use one or more of the following tools and platforms:

Analytics by Liaison and Othot: advanced analytics solutions and data reporting tools.
API: a data integration tool.
Applicant Gateway: a platform for applicants who have already submitted their CAS application to complete and upload additional materials requested by their programs.
Enrollment Marketing and TargetX: customer relationship management (CRM) systems for student lifecycle management.
Letters by Liaison: a platform for evaluators to submit their letters of recommendation.
SlideRoom: a platform for collecting digital portfolios.
Time2Track: a platform for tracking, verifying, and managing experiences.

Annual Fall Lookup Updates (2021)

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Many fields in the Applicant Portal contain predefined answer values that applicants can select. For example, the Country and County fields both have predefined answer values. These values are contained in shared “lookup tables.” With this release, the second of two semi-annual updates to these lookup tables has been implemented. Review the Shared Lookup Table Updates for Fall 2021 to learn what changes are new in the Applicant Portal and WebAdMIT. Note that the changes in WebAdMIT are scheduled to be released later this week; review the Timeline for more information.

Programs Can Request Foreign Transcripts Separately from Domestic Transcripts

This enhancement is available in 2021 Release 9.

Admissions by Liaison Enhancements

The following enhancements are now available in Admissions by Liaison. All enhancements are automatically available to all CASs and participating programs using Admissions by Liaison. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

Expanded Conditions Builder

Admissions by Liaison has been enhanced to allow you to perform simple calculations. Simple Excel-like functions are now available, allowing the creation of common kinds of calculations and custom strings they need without JavaScript knowledge.

CAS API Enhancements

The following enhancements are now available in the CAS API. All enhancements are automatically available to all CASs and participating programs using the CAS API. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

New Filters Added to GET Applications APIs

A new version of the GET Applications call has been released, allowing filtering by program-selected status and date range. This allows you to more precisely identify the specific applications you need to retrieve from the CAS API.

New GET/Accounts/Info API

A new utility API returns key identifiers associated with the CAS API user and related values from the CAS database. The information returned by the GET /api/v1/accounts/info API includes authorization IDs and other metadata and can be used to formulate subsequent API requests. This is useful as a starting point for integration applications, as well as testing and maintenance.

Support for Reapplicant Properties Added to Application Response

Two new properties have been added in the GET Application response:

Reapplicant to CAS: reAppToCas is set to TRUE if the applicant applied to any program in the CAS in the last 3 cycles.
Reapplicant to Organization: reAppToOrg is set to TRUE if the applicant applied to a program within the organization (i.e., school) in the last 3 cycles.

Configuration Portal Enhancements

Ability to Customize Internal Question Labels for Custom Questions

You can now assign Internal Question Labels to the Custom Questions in the Program Materials section of the application. This enhancement allows those questions to have a name that remains the same for each cycle, which is helpful for data integration (e.g., "legacy"). It also allows you to add more descriptive field names.

Config Portal Internal Question Label 2.png

Letters by Liaison Enhancements

Enhancements Made to Likert Scale and Browser Support

Likert scales are enhanced to no longer default to the selection of Not Observed. Also, recommenders are now unable to save their progress if all their Likert scale responses are Not Observed.

Lastly, if a recommender attempts to access Letters by Liaison through Internet Explorer browser version 11 or earlier, they are alerted that they are using an unsupported browser and are prevented from continuing their session. The recommender must then switch to a supported browser to continue their work.

Footer Added to Login Page

This enhancement is automatically available for use by all CASs and participating programs except for Common App for transfer. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Letters by Liaison now features a footer that includes links to the Privacy Policy and the Accessibility Statement.

Time2Track Enhancements

The following enhancements are now available in Compact2Learn, MyInternshipJournal, and Time2Track. All enhancements are automatically available unless otherwise noted, and no action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

Changes to Supervisor Status

This enhancement is available for use by Compact2Learn, MyInternshipJournal, and Time2Track.

This enhancement implements changes to the existing supervisor Status field and creates a new Registration Status. The Status field now specifies if a supervisor has an active or inactive account, while the Registration Status field identifies if the supervisor has registered their account.

Institutional administrators: see Manage Training Sites and Supervisors for more information.

New Flow for Account Creation

This enhancement is available for use by MyInternshipJournal and Time2Track.

Time2Track has a new, streamlined process for trainees to create their accounts. They can more easily connect to the right organization or configuration. For example, trainees with individual accounts can now easily identify their program of study, college or graduate school application, or licensure.

Time2Track example:

T2T Create an Account 2021.png

Additionally, a trainee cohort is automatically generated based on the year the trainee created their Time2Track account; previously, it was based on the program's start date.

Institutional administrators: review all the instructions you send to trainees and replace any links to the Create an Account page.

Adjustment to Level Functionality

This enhancement is available for use by Compact2Learn, MyInternshipJournal, and Time2Track.

The Profile Level has been removed from all trainees' accounts. This removal helps eliminate redundant data and reduces the likelihood of trainees configuring their accounts incorrectly.

Trainees no longer select a level when creating placements. Placement level is now tracked using the course level.

Institutional administrators: review and edit course names to ensure they reflect the appropriate course level.

Android Mobile App Approval Requests

This enhancement is available for use by Compact2Learn and Time2Track.

Several updates have been made to the Time2Track and Compact2Learn mobile apps, including:

Trainees using the Compact2Learn and Time2Track Android mobile app can now manage and submit approval requests.
Trainees cannot create a new account through the Compact2Learn and Time2Track Android mobile app; instead, they must create an account through the web app (e.g., on a tablet or desktop). The Compact2Learn and Time2Track iOS mobile apps already have this restricted behavior. Once trainees have an account, they can log in to the mobile app with their credentials.
With the release of every new version of the Android mobile app, trainees must download the updates in order to use the app.

WebAdMIT Enhancements

WebAdMIT Now Links to CAS Status Page

A Current Status of CAS and WebAdMIT link has been added to the Menu Bar, linking to https://status.liaisonedu.com/.

Special Characters from Custom Field Names Removed When Used as Merge Fields

When you create Custom Fields, you can include special characters in the label (i.e., name) field. Additionally, you can include Custom Fields labels as merge fields in the File Name Pattern field in the PDF Manager. Previously, if you used a Custom Field label containing a special character as a merge field, the PDF template would not save. This enhancement automatically removes special characters from the Custom Field merge field names on screen. The special characters will still be included in the file names for any PDF Manager jobs you run and download.

New Documentation for Admissions by Liaison

Please review the list of new reference guides, all accessible in the Admissions by Liaison Help Center.

Document

Details

Remove Special Whitespace Characters from Exports

We are building an Advanced Configuration Library for Admissions by Liaison. This library provides guidance to help you build custom configurations in the software. As it is built out, you'll find more options that you can implement to enhance the way Admissions data is presented, exported, or filtered.

This configuration allows you to remove extra spaces, tabs, carriage returns, etc. from fields you are exporting.

New Documentation for WebAdMIT

Please review the list of new reference guides, all accessible in the WebAdMIT Help Center.

Document	Details
Automated Applicant Emails During the CAS Application Process	At routine moments in the application process, a CAS will automatically send emails to applicants. These emails guide applicants through the application process, ensuring that they are regularly communicated with and can access additional resources, including the Applicant Help Centers and customer service information. This document reviews the most commonly sent emails so you can more fully understand the application process and plan any program communications.
Letters by Liaison Quick Start Guide and FAQs	Recommenders now have access to a Quick Start Guide, which guides them through navigating the Letters by Liaison portal and completing their recommendations for applicants.
Template Naming Tips	When creating templates in WebAdMIT, we encourage you to use clear and concise names. This helps you quickly identify what the template is and how to use it. This document highlights some important template naming tips and best practices.

Coming Soon!

Please review the list of upcoming events, including scheduled downtime/maintenance, product updates, and regional training opportunities.

Event	Date	Details
Sandbox Environment Refresh	September 13, 2021	The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.
WebAdMIT Webinar Series	Various	Liaison Academy offers WebAdMIT training webinars. Each one-hour webinar focuses on a specific WebAdMIT feature and offers best practices, tips, and tricks for working with that feature. To learn more about these webinars and our other training resources, visit http://academy.liaisonedu.com.
Intro to WebAdMIT: Unlocking the Tools to Manage Your Applications	September 14 – 23, 2021	Register now for our Intro to WebAdMIT virtual training course. Participants who are new to WebAdMIT, or are looking for a basic refresher of the software, will learn the core functionality of WebAdMIT and how to use features together maximizing efficiency with the software. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Sandbox Environment Refresh	September 27, 2021	The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.
Reviewing & Scoring Applicants Virtual Training	October 19 – 28, 2021	Register now for our Reviewing & Scoring Applicants virtual training course. Participants will learn how to make the best use of the Assignments and Interviews features in WebAdMIT through a series of hands-on exercises led by a WebAdMIT expert. They will learn how to rank applicants and pinpoint the most qualified candidates while networking with peers to learn how others are using WebAdMIT to achieve their admissions goals. Participants who successfully complete this course are eligible to earn 0.7 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Developing a Comprehensive Reporting Strategy Virtual Training	November 30 – December 9, 2021	Register now for our Developing a Comprehensive Reporting Strategy virtual training course that intertwines reporting strategies with WebAdMIT functionality. Participants will explore practical approaches in creating a data reporting strategy that supports their organization’s goals. This strategy includes using data available in WebAdMIT. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.