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Configure College Transcripts Settings

In this section, you can indicate both the types of transcripts required for your program and the required coursework entry.

Domestic Transcripts and Coursework

The transcript and coursework entry selections you make determine the level of verification performed by the CAS staff. Note that some CASs do not offer verification, regardless of types of transcripts and coursework. To confirm if your CAS offers verification, contact your Account Manager.

  1. Click the Editor link at the top.
  2. Click the College Transcripts link on the left.
  3. Select the type of domestic (i.e., US and English Canadian) transcripts you would like the CAS to collect for your program. Click the links below for definitions:
    Official Transcripts Sent to CAS

    Applicants are required to have their official transcripts sent directly to the CAS by the issuing institution’s registrar’s office. Once received, the CAS’s operations team validates each transcript for authenticity. Transcripts are provided in WebAdMIT as a high-resolution PDF. CASs also accept e-transcripts from Credential Solutions, National Student Clearinghouse, and Parchment.

    Applicant Uploaded Unofficial Transcripts

    Applicants can upload a copy of their unofficial transcript(s) directly in the Academic History section of the application. These transcripts are provided in WebAdMIT as a high-resolution PDF. Note that unofficial transcript(s) are not verified. If you are configured to accept unofficial transcripts, applicants that apply and have their transcripts processed for other programs requiring official transcripts are considered to have submitted their transcripts.

    Custom Transcript Sending Instructions

    Applicants can view your custom transcript requirements, such as sending their transcripts directly to your institution or uploading them under the Program Materials section. Depending upon your instructions, these transcripts may or may not be available in WebAdMIT.

    No Transcripts Required

    Applicants are not required to have transcripts sent directly to the CAS. These transcripts will not be available in WebAdMIT.

    Config Portal Domestic Transcripts.png
  4. Note that some CASs allow you to configure foreign transcripts and evaluations; see Foreign Transcripts and Evaluations for more information.
  5. Select the type of coursework you would like applicants to enter. The options available to you vary based on your program transcripts selection.

    Config Portal Coursework.png
    The following table provides definitions of each option. Additionally, review how your selections affect an applicant's final status and verification.
     

    Coursework Options

    Definition

    If your CAS offers verification...

    If your CAS doesn't offer verification...

    All Coursework

    Applicants must enter all the coursework they have completed at any college or university attended in order to submit their application.

    The CAS verifies this data for accuracy and calculates several GPAs which will be available in WebAdMIT, including GPA by Year, GPA by Subject, and GPA by School.

    No GPAs are provided to you in WebAdMIT.

    Prerequisites Only

    Applicants only enter specific courses they have completed to match your prerequisite course requirements. These courses are available in a “read-only” format in WebAdMIT and are not verified.

    Only Per Transcript and Overall GPAs are provided to you in WebAdMIT. Note that if any data point is missing from the transcript, then GPAs may not be available.

    No GPAs are provided to you in WebAdMIT.

    None

    Applicants do not enter any coursework data.

    Only Per Transcript GPAs and an Overall GPA are provided to you in WebAdMIT. Note that if any data point is missing from the transcript, then GPAs may not be available.

    No GPAs are provided to you in WebAdMIT.

  6. Click Save.

How Configurations Affect Verification, GPAs, and Application Statuses

Review the table below to view how your domestic transcript and coursework selections affect the GPAs provided and the applicant's final application status. To confirm if your CAS offers verification, contact your Account Manager.

Domestic Transcripts and Coursework Settings

Type of GPA Provided

Applicant's Final Application Status

Official Transcripts Sent to CAS + All Coursework

All GPAs (Course subject, By School, etc.) for CASs that use verification

No GPAs provided for CASs that do not use verification

Verified (full verification) for CASs that use verification

Complete (no verification) for CASs that do not use verification

Official Transcripts Sent to CAS + Prerequisites Only

Light Verification* (Per Transcript and Overall GPA only) for CASs that use verification

No GPAs provided for CASs that do not use verification

Verified (light verification) for CASs that use verification

Complete (no verification) for CASs that do not use verification

Official Transcripts Sent to CAS + No Coursework

Light Verification* (Per Transcript and Overall GPA only) for CASs that use verification

No GPAs provided for CASs that do not use verification

Verified (light verification) for CASs that use verification

Complete (no verification) for CASs that do not use verification

Applicant Uploaded Unofficial Transcripts + Prerequisites Only

No GPAs provided

Complete (no verification)

Applicant Uploaded Unofficial Transcripts + No Coursework

No GPAs provided

Complete (no verification)

Custom Transcript Sending Instructions + No Coursework

No GPAs provided

Complete (no verification)

No Transcripts + No Coursework

No GPAs provided

Complete (no verification)

* Light verification means only limited GPA calculations will show and if any data point from the transcript is missing, GPAs may not be available.

When selecting Official Transcripts Sent to CAS + All Coursework, you can generate program-specific Local and Prerequisite GPA calculations in addition to the provided GPAs.

Accessing Transcripts and GPAs in WebAdMIT

You can download domestic and foreign transcripts and evaluations submitted directly to the CAS or uploaded in the application in WebAdMIT under the Documents panel on the Applicant Details Page.

Documents Panel.png

Additionally, you can access GPA calculations under the GPA Overview panel.

Example of GPA calculations provided with full verification:

Full Verification.png

Example of GPA calculations provided with light verification:

Light Verification.png

Example of electronic WES or ECE evaluation GPAs:

WES GPA in WA.png

Foreign Transcripts and Evaluations

Some CASs allow you to configure foreign transcripts and evaluations separate from domestic transcripts, while others do not. Review the information below to learn your configuration options. Contact your Account Manager for questions about your CAS's configuration.

Configuring Foreign Transcripts and Evaluations Separate from Domestic Transcripts

  1. Click the Editor link at the top.
  2. Click the College Transcripts link on the left.
  3. Select the type of foreign (i.e., international, French Canadian, etc.) transcripts you would like the CAS to collect for your program. Click the links below for definitions:
    Official Foreign Evaluation

    Applicants are required to have their official foreign transcript evaluation sent directly to the CAS. Each CAS determines if it accepts electronic or paper World Education Services (WES), Inc. or Educational Credential Evaluators (ECE), Inc. evaluations or paper evaluations from another agency.

    Once received, the CAS’s operations team validates each evaluation for authenticity. Evaluations are provided in WebAdMIT as a high-resolution PDF.

    Applicant Uploaded Unofficial Foreign Evaluation

    Applicants can upload a copy of their unofficial evaluation(s) directly in the Academic History section of the application. These evaluations are provided in WebAdMIT as a high-resolution PDF. Note that unofficial evaluation(s) are not verified. If you are configured to accept unofficial evaluations, applicants that apply and have their evaluations processed for other programs requiring official evaluations are considered to have submitted their evaluations.

    Official Foreign Transcript

    Applicants are required to have their official foreign (i.e., non-US and English-Canadian) transcript, the applicant's institution's certified statement of their academic record, sent directly to the CAS. If the transcript is not in English, the applicant must send an original or certified translation as part of their transcript(s).

    Once received, the CAS’s operations team validates each transcript for authenticity. Transcripts are provided in WebAdMIT as a high-resolution PDF.

    Applicant Uploaded Unofficial Foreign Transcript

    Applicants can upload a copy of their unofficial transcript(s) directly in the Academic History section of the application. These transcripts are provided in WebAdMIT as a high-resolution PDF. Note that unofficial transcript(s) are not verified. If you are configured to accept unofficial transcripts, applicants that apply and have their transcripts processed for other programs requiring official transcripts are considered to have submitted their transcripts.

    Custom Instructions

    Applicants can view your custom transcript requirements, such as sending their transcripts directly to your institution or uploading them under the Program Materials section. Depending upon your instructions, these transcripts may or may not be available in WebAdMIT.

    None

    Applicants are not required to have transcripts sent directly to the CAS. These transcripts will not be available in WebAdMIT.

    Config Portal Program Transcripts.png
  4. Click Save.

Using Domestic Transcript Options to Configure Foreign Transcripts and Evaluations

If your CAS does not allow you to configure foreign transcripts and evaluations separate from domestic transcripts, then you will only see the Domestic Transcripts Accepted drop-down in your configuration. Review the table below to learn how you can configure your program to collect foreign transcripts and evaluations.

Foreign Transcript and Evaluation Requirements

Configuration

Applicant Experience

If your program requires unofficial foreign transcripts...

Select Applicant Uploaded Unofficial Transcripts when configuring Program Transcripts.

Applicants can upload unofficial foreign and/or domestic transcripts.

If your program requires foreign evaluations...

Select Official Transcripts Sent to CAS when configuring Program Transcripts.

If your program requires official foreign transcripts...

Add instructions to your program's home page indicating how institutions can mail you the applicant's official foreign transcripts.

As long as applicants review your home page, they will see the instructions for sending official foreign transcripts. As a backup, you may choose to add a custom question to serve as a reminder. For example:

"Do you understand our requirements for official foreign transcripts? (see program home page)"

Best Practices

Be sure to review all effects of college transcript and coursework selection. For example, if you want to create custom GPA calculations in WebAdMIT, you must have applicants enter their coursework in the application, as this is the only way coursework information will appear in WebAdMIT.

Review this checklist when selecting your college transcript and coursework requirements:

  • Do your college transcript and coursework requirements match what is listed on your program instructions and website?
  • If you have different college transcript and coursework requirements for certain groups of applicants (e.g., domestic versus international applicants), have you clearly stated these requirements in your program instructions and website?
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