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Configure College Transcripts Settings

In this section, you can indicate both the types of transcripts required for your program and the required coursework entry.

College Transcripts

  1. Click the Editor link at the top.
  2. Click the College Transcripts link on the left.
  3. Choose the type of transcripts you would like the CAS to collect for your program, including Official Transcripts Sent to CASApplicant Uploaded Unofficial TranscriptsCustom Transcript Sending Instructions, and No Transcripts Required. See below for definitions.

    Program Transcripts.png
  4. Select the type of coursework you would like applicants to enter. The options available to you vary based on your program transcripts selection. If you are accepting Official Transcripts Sent to CAS transcripts, you can subsequently accept All Coursework (all coursework is required to be entered), Prerequisites Only (only prerequisite courses are required to be entered), or None. If you are accepting Applicant Uploaded Unofficial Transcripts transcripts, you can subsequently accept Prerequisites Only or None. See below for definitions.

    Program Coursework.png
  5. Click Save

Verification Requirements

The transcript and coursework entry selections you make determine the level of verification performed by the CAS staff. Note that some CASs do not offer verification, regardless of types of transcripts and coursework. To confirm if your CAS offers verification, contact your Account Manager.

Transcript and Coursework Options

Definition

Official Transcripts Sent to CAS

Applicants are required to have their official transcripts mailed directly to the CAS by the issuing institution’s registrar’s office. Once received, the CAS’s operations team validates each transcript for authenticity. Transcripts are provided in WebAdMIT as a high-resolution PDF. CASs also accept e-transcripts from Credential Solutions, National Student Clearinghouse, and Parchment.

Applicant Uploaded Unofficial Transcripts

Applicants can upload a copy of their unofficial transcript(s) directly in the Academic History section the application. These transcripts are provided in WebAdMIT as a high-resolution PDF. Note that unofficial transcript(s) are not verified. If you are configured to accept unofficial transcripts, applicants that apply and have their transcripts processed for other programs requiring official transcripts are considered to have submitted their transcripts.

Custom Transcript Sending Instructions

Applicants can view your custom transcript requirements, such as sending their transcripts directly to your institution or uploading them under the Program Materials section. Depending upon your instructions, these transcripts may or may not be available in WebAdMIT.

No Transcripts

Applicants are not required to have transcripts sent directly to the CAS. These transcripts will not be available in WebAdMIT.

Full Coursework Entry with Full Verification

Applicants will enter all the coursework they have completed at any college or university attended in order to submit their application. The CAS will verify this data for accuracy and calculate several GPAs which will be available in WebAdMIT, including GPA by Year, GPA by Subject, and GPA by School.

Full Coursework Entry with No Verification

Applicants will enter all the coursework they have completed at any college or university attended in order to submit their application. No GPAs are provided to you in WebAdMIT.

Prerequisite Coursework Entry with Light Verification

Applicants will only enter specific courses they have completed to match your prerequisite course requirements. These courses are available in a “read-only” format in WebAdMIT and are not verified. Additionally, only Per Transcript and Overall GPAs are provided to you in WebAdMIT. Note that if any data point is missing from the transcript, then GPAs may not be available.

Prerequisite Coursework Entry with No Verification

Applicants will only enter specific courses they have completed to match your prerequisite course requirements. These courses are available in a “read-only” format in WebAdMIT and are not verified. No GPAs are provided to you in WebAdMIT.

No Coursework Entry with Light Verification

Applicants will not enter any coursework data and only Per Transcript GPAs and an Overall GPA are provided to you in WebAdMIT. Note that if any data point is missing from the transcript, then GPAs may not be available.

No Coursework Entry with No Verification

Applicants will not enter any coursework data and no GPAs are provided to you in WebAdMIT.

 

Review the table below to view how your transcript and coursework selections affect the GPAs provided and applicant's final application status.

Transcripts and Coursework Settings

Type of GPA Provided

Applicant's Final Application Status

Official Transcripts Sent to CAS + Full Coursework

All GPAs (Course subject, By School, etc.) for CASs that use verification

No GPAs provided for CASs that do not use verification

Verified (full verification) for CASs that use verification

Complete (no verification) for CASs that do not use verification

Official Transcripts Sent to CAS + Prerequisites Only

Light Verification* (Per Transcript and Overall GPA only) for CASs that use verification

No GPAs provided for CASs that do not use verification

Verified (light verification) for CASs that use verification

Complete (no verification) for CASs that do not use verification

Official Transcripts Sent to CAS + No Coursework

Light Verification* (Per Transcript and Overall GPA only) for CASs that use verification

No GPAs provided for CASs that do not use verification

Verified (light verification) for CASs that use verification

Complete (no verification) for CASs that do not use verification

Applicant Uploaded Unofficial Transcripts + Prerequisites Only

No GPAs provided

Complete (no verification)

Applicant Uploaded Unofficial Transcripts + No Coursework

No GPAs provided

Complete (no verification)

Custom Transcript Sending Instructions + No Coursework

No GPAs provided

Complete (no verification)

No Transcripts + No Coursework

No GPAs provided

Complete (no verification)

* Light verification means only limited GPA calculations will show and if any data point from the transcript is missing, GPAs may not be available.

When selecting Official Transcripts Sent to CAS and Full Coursework Entry, you can generate program-specific Local and Prerequisite GPA calculations in addition to the provided GPAs. Click here for more information.

Example of GPA calculations provided with full verification: 

Full Verification.png

Example of GPA calculations provided with light verification: 

Light Verification.png

Foreign Transcripts and Evaluations

While the College Transcripts configuration process described above is geared toward the collection of US and English-Canadian transcripts, it also applies to foreign transcripts:

  • When you select Applicant Uploaded Unofficial Transcripts, applicants can upload unofficial foreign transcripts. 
  • When you select Official Transcripts Sent to CAS, the CAS collects domestic official transcripts but does not collect foreign transcripts. However, a button appears in the application allowing applicants to order a foreign coursework evaluation. Depending on the CAS, the applicant can order the electronic evaluation directly from either World Education Services (WES), Inc. or Educational Credential Evaluators (ECE), Inc. Once complete, the evaluation is transmitted directly to the CAS and is available for viewing in WebAdMIT. If the applicant wants to order an evaluation from any other agency, they can download an evaluation request form. Once the CAS receives the printed evaluation, it's scanned and uploaded to WebAdMIT.

    Order WES Eval.png

Note for BusinessCAS, EngineeringCAS, and GradCAS: regardless of your configuration selection, applicants can upload unofficial foreign transcripts and/or order an evaluation:

DTC Order Eval.png    

If your program requires official foreign transcripts (as opposed to unofficial foreign transcripts or a foreign coursework evaluation), you can add instructions to your program's home page indicating how institutions can mail you the applicant's official foreign transcripts. For example:

Foreign Transcript Example Instructions.png

If you're worried that applicants might miss this information, consider adding a custom question to serve as a reminder. For example: 

Foreign Transcript Question Example.png    

Once the CAS receives the electronic or printed evaluation, you can view it in WebAdMIT under the Documents panel on the Applicant Details Page:

Documents Panel.png

Additionally, the GPA is populated in the GPA Overview panel. 

WES GPA in WA.png

Best Practices

Be sure to review all effects of college transcript and coursework selection. For example, if you want to create custom GPA calculations in WebAdMIT, you must have applicants enter their coursework in the application, as this is the only way coursework information will appear in WebAdMIT.

Review this checklist when selecting your college transcript and coursework requirements:

  • Do your college transcript and coursework requirements match what is listed on your program instructions and website?
  • If you have different college transcript and coursework requirements for certain groups of applicants (e.g., domestic versus international applicants), have you clearly stated these requirements in your program instructions and website?

 

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